3554 Associate Museum Registrar

Recruitment #PBT-3554-099742

Introduction

Applicants are encouraged to apply as soon as possible as this announcement will remain open until the position is filled. The earliest it may close is 5:00 p.m. on Friday, October 11, 2019.

The Department
SFO is a world-class, award-winning airport that serves nearly 58 million passengers annually. SFO offers non-stop flights to 51 international cities on 44 international carriers. The Bay Area's largest airport also connects non-stop with 85 U.S. cities on 12 domestic airlines.

SFO’s mission is to provide an exceptional airport in service to our communities and is committed to redefining air travel. The Airport, an enterprise department of the City & County of San Francisco, has a workforce of approximately 1,700 City employees who are focused on providing the best level of service to our guests.

For more information, visit www.flysfo.com. You can also watch this video about careers at SFO.

Established in 1980 by the Airport Commission, SFO Museum’s mission is to delight, engage, and inspire a global audience with programming on a broad range of subjects; to collect, preserve, interpret, and share the history of commercial aviation; and to enrich the public experience at San Francisco International Airport. The Museum was granted initial accreditation by the American Alliance of Museums in 1999, reaccredited in 2005, and has the distinction of being the only accredited museum in an airport.  Today, SFO Museum features twenty-five galleries throughout the Airport’s terminals displaying a rotating schedule of approximately forty exhibitions annually on themes such as art, history, science, and popular culture.  Additionally, the San Francisco Airport Commission Aviation Library and Louis A. Turpen Aviation Museum are dedicated to the history of commercial aviation and house a permanent collection of over 140,000 objects and books. For more information, visit www.SFOMuseum.org

Position Description 
Under the direction and supervision of the Curator in Charge of Registration, the 3554 Associate Museum Registrar assists in a variety of specialized technical and administrative functions related to the registration and management of the museum’s permanent collections, temporary exhibit items and the Airport’s Public Art Collection.

The essential functions of this position include:

  • Assists in the movement, disposition, tracking, storage, care, cleaning and control of art objects including maintaining the order and cleanliness of secure art storage areas.
  • Coordinates work with other museum staff and outside agencies, especially in regards to the Airport’s Public Art Collection.
  • Maintains a variety of computerized and manual records and files regarding collections, loans and exhibitions.
  • Maintains an annual budget to be used in the cleaning and care of the Airport’s Public Art Collection.
  • Assists in processing loan agreements, contracts and other documents pertaining to exhibitions and the Airport’s Public Art Collection.
  • Assists in making shipping arrangements for incoming and outgoing art objects.
  • Assists with accession and deaccession procedures, including inspecting, labeling, documenting and cataloging art objects.
  • Checks exhibitions and Airport’s Public Art Collection to ensure environmental standards and security.
  • May act as courier to accompany valuable objects of art in transit. 
  • Assists in arranging for and maintaining insurance on art objects.
  • Availability to work evenings and weekends as scheduled.
  • Performs related duties as required.

Minimum Qualifications

Education
Possession of a baccalaureate degree from an accredited college or university in art, art history, museum studies, arts administration or a closely related field.

Experience 
Two (2) years of museum registration experience; AND

Computer literacy in word processing, database management and a computerized registration system.  Possession of a master’s degree from an accredited college or university in museum studies, arts administration or a closely related post-graduate program may substitute for one year of the required museum registration experience.

Desirable Qualifications
The stated desirable qualifications may be used to identify job finalists at the end of the selection process when candidates are referred to hiring.

  • Working knowledge of general philosophy, principles, and practices of museums; 
  • Working knowledge of the principles of museum object care, documentation, and classification;
  • Working knowledge of computer database systems, particularly Filemaker Pro;
  • Working knowledge of environmental controls, pest management, security, and risk management;
  • Working knowledge of fine art shipping and handling requirements;
  • Working knowledge of digital scanning processes and programs, particularly Adobe Photoshop and Bridge;
  • Ability to plan, organize, and implement complex filing and research systems;
  • Ability to draft and implement shipping, supply and service budgets for the Airport Public Art Collection;
  • Ability to multitask and problem solve;
  • Ability to work in a team-oriented environment;
  • Ability to communicate effectively verbally and in writing;
  • Ability to establish and maintain effective working relationships with volunteers, assistants, supervisor, Museum and Airport staff, outside agencies, and the public.

Applicants must meet the minimum qualification requirement by the final filing date unless otherwise noted.

One year full-time employment is equivalent to 2,000 hours (2,000 hours of qualifying work experience is based on a 40 hour work week). Any overtime hours that you work above 40 hours per week are not included in the calculation to determine full-time employment.

How To Apply

Applications for City and County of San Francisco jobs are only accepted through an online process. Visit www.jobaps.com/sf to register an account (if you have not already done so) and begin the application process.

  • Select the desired job announcement
  • Select “Apply” and read and acknowledge the information
  • Select either “I am a New User” if you have not previously registered, or “I have Registered Previously”
  • Follow instructions on the screen

Computers are available for the public (from 8:00 a.m. to 5:00 p.m. Monday through Friday) to file online applications in the lobby of the Department of Human Resources at 1 South Van Ness Avenue, 4th Floor, San Francisco, CA 94103, or the Airport Commission Human Resources office at 710 N. McDonnell Road, 3rd Floor, San Francisco, CA 94128.

Applicants may be contacted by email about this announcement and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com).

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.

All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.

Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores. If you have any questions regarding this recruitment or application process, please contact the exam analyst, Charlene Cun, by telephone at 650-821-2018, or by email at Charlene.cun@flysfo.com.

Resumes may be attached to the application; however, resumes will not be accepted in lieu of a completed City and County of San Francisco application.

Verification
Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found here.

Verification of qualifying experience, when requested, must be documented on the employer's business letterhead and must include the name of the applicant, job title(s), dates of employment, description of job duties performed, and signature of the employer or the employer’s authorized representative. Experience claimed in self-employment will only be accepted if supported by documents verifying income, earnings, business license and experience comparable to minimum qualifications above. Copies of income tax papers or other documents listing occupation and total earnings must be submitted. Employees of the City and County of San Francisco may submit performance evaluations showing duties performed to verify qualifying City experience. City employees will receive credit for the duties of the class to which appointed. Credit for experience obtained outside of the employee's class will be allowed only if recorded in accordance with the provisions of Civil Service Commission Rules. Verification may be waived if impossible to obtain. The applicant must submit a signed statement explaining why verification cannot be obtained. Waiver requests will be considered on a case-by-case basis. Failure to provide the required verification, or request for waiver when requested may result in rejection of application.

Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco. Make sure your application and any attachments to the application submitted at the time of filing are complete and accurate and include details on all experience, education, training and other information that qualifies you for this recruitment. Failure to submit a complete and accurate application at the time of filing may result in your ineligibility for this recruitment or inability to receive full credit for scoring purposes. Any new information concerning work experience, education, training and other information that is submitted after the filing deadline may not be used for scoring or considered to determine whether you meet the minimum qualifications.

Selection Procedures

Minimum Qualification Supplemental Questionnaire (Weight: Qualifying)
Candidates will be prompted to complete a Supplemental Questionnaire as part of the online employment application. This Minimum Qualification Supplemental Questionnaire is designed to obtain specific information regarding an applicant's experience in relation to the Minimum Qualifications for this position. Applicants must also complete the official application. It is essential that applicants provide complete information in identifying their education, experience and training. The Minimum Qualification Supplemental Questionnaire will be used to evaluate if the applicant possesses the required minimum qualifications.

Training & Experience Evaluation (Weight: 50%) 
Candidates will be prompted to complete a Supplemental Questionnaire that must be submitted during the online application process.  All relevant experience, education and/or training must be
on the application in order to be reviewed in the rating process.  The Training & Experience is designed to measure the knowledge, skills and abilities required for the Associate Museum Registrar position in SFO Museum (e.g., knowledge of principles and practices of professional art/artifact registration; knowledge of collections management standards and procedures, and principles and practices of museum records management; knowledge of computerized registration methods and related data processing techniques; knowledge of principles and procedures used to handle, inspect, label and store fragile objects of art and to protect art objects from environmental hazards; knowledge of legal standards and law applicable to collections management and a general knowledge of fields relative to the collection, such as art, art history and anthropology; ability to maintain detailed, complex records pertaining to the management, movement, exhibition, storage, and disposition of art objects; ability to use a computer to input and maintain records and to produce reports and correspondence; ability to prepare clear, accurate and understandable documents such as reports, memos, correspondence and statistical information; ability to evaluate information, set priorities and establish an appropriate course of action to accomplish specific goals; ability to speak in a clear, well-organized and concise manner; ability to listen, ask relevant questions and effectively elicit information; and ability to deal tactfully and courteously with a variety of individuals and groups and establish and maintain effective working relationships.). 

Supplemental Questionnaire Evaluation (Weight: 50%) 

Candidates will be evaluated and scored based on the information provided in supplemental questionnaire for the position of 3554 Associate Museum Registrar. The Supplemental Questionnaire is designed to measure knowledge, skills and/or abilities in job-related areas which may include, but not limited to: knowledge of principles and practices of professional art/artifact registration; knowledge of collections management standards and procedures, and principles and practices of museum records management; knowledge of computerized registration methods and related data processing techniques; knowledge of principles and procedures used to handle, inspect, label and store fragile objects of art and to protect art objects from environmental hazards; knowledge of legal standards and law applicable to collections management and a general knowledge of fields relative to the collection, such as art, art history and anthropology; ability to maintain detailed, complex records pertaining to the management, movement, exhibition, storage, and disposition of art objects; ability to use a computer to input and maintain records and to produce reports and correspondence; ability to prepare clear, accurate and understandable documents such as reports, memos, correspondence and statistical information; ability to evaluate information, set priorities and establish an appropriate course of action to accomplish specific goals; ability to speak in a clear, well-organized and concise manner; ability to listen, ask relevant questions and effectively elicit information; and ability to deal tactfully and courteously with a variety of individuals and groups and establish and maintain effective working relationships.    

Note: Only those applicants meeting the minimum qualifications will be notified of the exact date, time and place to report for the Examination. 

Applicants who meet the minimum qualifications are not guaranteed to advance through all of the steps in the selection process. 

A passing score on all Exams must be achieved in order to be placed/ranked on the Eligible List.    Candidates will be placed on the eligible list in rank order according to their final score. Candidate scores on this examination may also be applied to other announcements involving other job titles, when directed by the Human Resources Director. 

Transportation Security Administration (TSA) Security Clearance
Candidates for employment with the San Francisco Airport Commission are required to undergo a criminal history record check, including FBI fingerprints, and Security Threat Assessment in order to determine eligibility for security clearance and may be required to undergo drug/alcohol screening. Per Civil Service Commission Rule Section 110.9.1, every applicant for an examination must possess and maintain the qualifications required by law and by the examination announcement for the examination. Failure to obtain and maintain security clearance may be basis for termination from employment with the Airport Commission.

Medical Examination
Prior to appointment, candidates must successfully pass a medical examination to determine his/her ability to perform the essential functions of the job and/or the ability to meet the physical minimum requirements.

Certification Rule
The certification rule for the eligible list resulting from this examination will be Rule of Three Scores. Additional selection processes may be conducted by the hiring department prior to making final hiring decisions.

Eligible List
A confidential eligible list with names of candidates who have passed the civil service examination process will be created and used for certification purposes only. An examination score report will be established so interested parties can view the ranks, final scores, and number of eligible candidates. Applicant information, including names of candidates on the eligible list, shall not be made public unless required by law. However, an eligible list shall be made available for public inspection, upon request, once that eligible list is exhausted or expired and referrals resolved. The eligible list/score report resulting from this civil service examination process is subject to change after adoption (e.g., as a result of appeals), as directed by the Human Resources Director or the Civil Service Commission.

The duration of the eligible list resulting from this examination process will be six months, and may be extended with the approval of the Human Resources Director.

Upon approval of the Human Resource Director (see Civil Service Rule 111A.26.5), the eligible list/score report resulting from this announcement may be used by other departments that also use this classification or a similar classification. To find other Departments that use this classification, please click here. Search that document by title or job code to see which departments use the classification.

 

Conviction History

As a finalist for a job, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you are a finalist. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances, such as:

  • Candidates applying for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.
  • Candidates applying for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164.

Having a conviction history does not automatically preclude you from a job with the City. If you are selected as a finalist, the hiring department will contact you to schedule a fingerprinting appointment.

Disaster Service Workers

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

Conclusion

Reasonable Accommodation Request
Applicants with disabilities requiring reasonable accommodation for this examination can find information on requesting a reasonable accommodation here.

Veterans Preference
Information regarding requests for veteran’s preference can be found here.

Terms of the Announcement
Applicants must be guided solely by the provisions of this announcement, including requirements, time periods and other particulars, except when superseded by federal, state or local laws, rules or regulations. Clerical errors may be corrected by the posting the correction on the Department of Human Resources website at www.jobaps.com/sf. The terms of this announcement may be appealed under Civil Service Rule 111A.35.1. The standard for the review of such appeals is ‘abuse of discretion’ or ‘no rational basis’ for establishing the position description, the minimum qualifications and/or the certification rule. Appeals must include a written statement of the item(s) being contested and the specific reason(s) why the cited item(s) constitute(s) abuse of discretion by the Human Resources Director. Appeals must be submitted directly to the Executive Officer of the Civil Service Commission within five business days of the announcement issuance date.

Copies of Application Documents
Applicants are advised to keep copies of all documents submitted. Submitted documents become a permanent part of the exam record and will not be returned. The hiring department may require applicants to submit the same documents and/or additional documents at a later date.

Right to Work
All persons entering the City and County of San Francisco workforce are required to provide verification of authorization to work in the United States.

General Information Concerning City and County of San Francisco Employment Policies and Procedures
Important employment information for the City and County of San Francisco can be obtained online here or hard copy at 1 South Van Ness Avenue, 4th Floor.

Exam Type: Entrance
Issued: 9/19/19
Micki Callahan
Human Resources Director
Department of Human Resources
Recruitment ID #: 099742
AIR/CC/650-821-2018

 

Benefits

All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, ranging from 7.5%-13.25% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency.

For more information about benefits, please click here.

 



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