1822 Administrative Analyst

Recruitment #PEX-1822-900382

Introduction

APPOINTMENT TYPE: 

Permanent-Exempt.   The General Services Agency Department of Public Works has an opening for an exempt appointment in San Francisco.  The position is excluded by the Charter from competitive civil service examination process.  The successful candidate shall serve at the discretion of the appointing officer.  This position is funded by interdepartmental work order from Client Departments with an anticipated duration of up to three (3) years.

 

JOB DESCRIPTION:  

DPW utilizes myriad systems and applications to support capital project accounting, contract bid and administration and requisition tracking.  Because of the success and effectiveness of these systems, several other departments have expressed interest in bringing these systems to their Departments and adapting them for their use.  These departments include Public Library, Airport, Port and Public Utilities Commission.  To facilitate these projects DPW has created a systems deployment team to work with Client Departments.

Under general supervision, the 1822 Administrative Analyst position will coordinate the deployment of system applications as requested by the various City Departments.  This position will be a critical member of the system deployment team and will supervise 1820 Junior Administrative Analyst position.

The position will perform professional-level administrative duties including researching, compiling, analyzing and reconciling complex financial data in preparation for system deployment including working with Client departments staff and management on developing the data specifications; assisting in the system training of Client Departments staff and supervising the help desk support after systems are deployed.

 

ESSENTIAL DUTIES AND RESPONSIBILITIES: 

This position requires working knowledge of the City-wide general ledger system (FAMIS) and the purchasing system (ADPICS) as well as the City-wide contract process, policies and procedures. 

 

Essential functions include:

-  Supervises the work of system deployment and help desk support staff.

-  Performs the data research, reconciliation and cleanup of data in preparation for system deployment.

-  Supervises the training and deployment of the system applications.

-  Responds to questions from client department staff and management.

-  Manages the work of system deployment, help desk and business services staff, coaching them as required.

-  Directs the training and deployment of the system applications.

 

MINIMUM QUALIFICATIONS:

  1. Possession of a baccalaureate degree from an accredited college or university; AND one (1) year of professional experience in budget analysis, financial analysis and reporting, legislative/policy analysis, or contract/grant administration; OR
  2. Possession of a baccalaureate degree from an accredited college or university in accounting, finance, public or business administration, economics, urban studies, public policy or a related field

SUBSTITUTION:   May substitute up to 2 years of the required education with additional qualifying experience in budget analysis, financial analysis and reporting, legislative/policy analysis, or contract/grant administration. One year (2,000 hours) of additional qualifying experience will be considered equivalent to 30 semester/45 quarter units.

 

DESIRABLE QUALIFICATIONS: 

These desirable qualifications may be used to identify job finalists at the end of the selection process.

  • Experience in supervising staff in deploying, launching and supporting system applications  
  • Proficiency in excel and other Office Suite software
  • Effective oral and written communication skills (to communicate with internal staff, vendors, consultants, and contractors).
  • Experience training staff
  • Public speaking and presentation skills in front of small to large groups.

APPLICATION PROCESS:

In order to be considered for appointment to this position, please submit a cover letter, current resume, and verification of minimum qualifications, in addition to completing the CCSF online application. 

 

Applications completed improperly may be cause for ineligibility and/or disqualification.  All work experience, education, training and other information substantiating how applicant meets the minimum qualifications must be included on their application by the filing deadline.  Information submitted after the filing deadline will not be considered in determining whether the applicant meets the minimum qualifications.   Resumes will not be accepted in lieu of a completed City and County of San Francisco application.

 

Application materials may be submitted by:

1.      Uploading the documents through JobAps;       OR

2.      Scanning the documents and send as an attachment using the recruitment number as the subject;  OR

3.      Hand delivering or sending the documents via U.S. Postal mail to:

General Services Agency, Human Resources             

1155 Market Street, 4th Floor

San Francisco, CA 94103

Attention: PEX-1822-900382 / GEN

 

Mailed materials must be received no later than close of business (COB - 5:00 p.m.), on the final filing date.

 

Applications for City and County of San Francisco jobs are being accepted through an online process only.  Visit: http://www.jobaps.com/sf to begin the application process.

 

·         Click and select PEX-1822-900382.

·         Click on “Apply”, read the instructions and "agree to the terms of use".

·         Click on “I am a New User” if you have not previously registered, or on “I have Registered Previously”.

·         Follow the instructions given on the screen.

 

Applications will be screened to select the candidates with the most relevant qualifications. Candidates meeting the minimum requirements are not guaranteed advancement to the selection process.

 

VERIFICATION:

Applicants are required to submit verification (proof) of qualifying training, education (transcripts or diploma/degree)  and experience when submitting your online application.  Verification of experience must be submitted on employer’s official letterhead, specifying name of the applicant, job title(s), duties performed, dates of service, and must be signed by the employer or the employer’s authorized representative.  City employment will be verified by employee record.  City and County employees will receive credit for the duties of the class/position to which appointed.  Credit for experience obtained outside of the employee’s class will be allowed only if recorded in accordance with the provisions of the Civil Service Commission Rules.  City employees relying upon qualifying work experience gained outside the City and County of San Francisco must submit written verification of such experience as described above. 

 

Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

 

SELECTION PROCEDURE:

Application will be reviewed and assessed for relevant qualifying experience (see Application Procedure above).  Only those applicants who most closely meet the needs of the department will be invited to continue in the process to participate in the oral interview and written exercise. 

 

Candidates deemed eligible will be administered a written exercise designed to measure knowledge, skills and/or abilities in job-related areas which may include but not be limited to:

  • Proofreading
  • Writing skills
  • Interpreting and communicating written information
  • Advanced Excel Function level
  • Principles, practices and procedures involving system deployment and support

Applicants meeting the minimum qualifications are not guaranteed an invitation to interview.  Qualified applicants who are selected for an interview will be notified of the exact date, time, and place of the interview.

 

If you have any questions regarding this recruitment or application process, please contact Marlo Thomas at (415) 554-6000 or via email:  marlo.thomas@sfdpw.org.

 

General Information concerning City and County of San Francisco Employment Policies and Procedures:
Important Employment Information for the City and County of San Francisco can be obtained at
http://www.sfdhr.org/index.aspx?page=20 or hard copy at 1 South Van Ness Avenue, 4th Floor.

 

Terms of Announcement:
Applicants must be guided solely by the provisions of this announcement, including requirements, time periods and other particulars, except when superseded by federal, state or local laws, rules or regulations.  Clerical errors may be corrected by the posting the correction on the Department of Human Resources website at
www.jobaps.com/sf.

 

Copies of Application Documents:
Applicants should keep copies of all documents submitted, as these will not be returned.

 

Right to Work:
All persons entering the City and County of San Francisco workforce are required to provide verification of authorization to work in the United States.

 

Issued:  May 9, 2014

Micki Callahan

Human Resources Director

Department of Human Resources

Recruitment ID No:  PEX-1822-900382

GSA – DPW/mte

 

How To Apply

Applications for City and County of San Francisco jobs are being accepted through an online process. Visit www.jobaps.com/sf to register an account (if you have not already done so) and begin the application process.

  • Select the desired job announcement
  • Select “Apply” and read and acknowledge the information
  • Select either “I am a New User” if you have not previously registered, or “I have Registered Previously”
  • Follow instructions on the screen

Computers are available for the public (from 8:00 a.m. to 5:00 p.m. Monday through Friday) to file online applications in the lobby of the Dept. of Human Resources at 1 South Van Ness Avenue, 4th Floor, San Francisco.

Applicants may be contacted by email about this announcement and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date.  Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter.  To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com).

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file.  Applicants should retain this confirmation email for their records.  Failure to receive this email means that the online application was not submitted or received.

All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline.  Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.

Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores.

If you have any questions regarding this recruitment or application process, please contact the exam analyst, NAME, by telephone at PHONE, or by email at EMAIL.

Conviction History

As part of the selection process an image of your fingerprints will be captured and sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) history will disqualify you as a candidate based on the specific requirements of the position to which you are applying. If selected for fingerprinting, the hiring department will contact you to schedule an appointment.

Candidates applying for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.

Candidates applying for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164.

Disaster Service Workers

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

Benefits

All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, ranging from 7.5%-13.25% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency.

For more information about benefits, please click here.

 



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