1822 Administrative Analyst Capital Planning

Recruitment #PEX-1822-903878


1822 Capital Planning Administrative Analyst

San Francisco Arts Commission

Recruitment #PEX-1822-903878

*******************Application Deadline Extended to January 6th*******************

MISSION The San Francisco Arts Commission is the City agency that champions the arts as essential to daily life by investing in a vibrant arts community, enlivening the urban environment and shaping innovative cultural policy.

RACIAL EQUITY STATEMENT The San Francisco Arts Commission is committed to creating a city where all artists and cultural workers have the freedom, resources and platform to share their stories, art and culture and where race does not predetermine one’s success in life. We also acknowledge that we occupy traditional and unceded Ohlone land. Fueled by these beliefs, we commit to addressing the systemic inequities within our agency, the City and County of San Francisco and the broader arts and culture sector. This work requires that we focus on race as we confront inequities of the past, reveal inequities of the present and develop effective strategies to move all of us towards an equitable future.


Job Description

The Capital Planning Administrative Analyst will be responsible for planning, organizing and participating in complex, sensitive and detailed analytical work in the areas of budget, legislative, and administrative policy and/or contract administration. Please visit our website for more information on our work: https://www.sfartscommission.org

Under the direction of the Deputy Director of Programs, the Capital Analyst at the Arts Commission is also responsible for overseeing maintenance and capital projects, and supporting staff at the City owned cultural centers in complying with emergency safety compliance in coordination with City partners, and reviewing proposals for the Civic Design Review Committee. The Capital Analyst manages the annual capital budget development process and is responsible for projecting as well as securing necessary capital revenue for the agency with the goal of maximizing capital investments in the City’s arts assets. The Capital Analyst serves as the Arts Commission liaison on capital matters, attending meetings, and building relationships with City partners. The Capital Planning Administrative Analyst will report to the Deputy Director of Programs.


Essential duties

Capital Budget & Revenue

  • Manage capital budget, approve maintenance projects, and monitor budget expenditures for capital projects.
  • Work with Capital Planning Committee staff to provide relevant project data, including cost and expenditure projections, throughout the year for all assets.
  • Work with Real Estate Department and Public Works staff to estimate costs, and prioritize needs for capital improvement projects and facilities maintenance at the four City owned cultural centers.
  • Work with Arts Commission program staff to project cost estimates for the maintenance of the Civic Art Collection.
  • Work with Planning Department and Interagency Plan Implementation Committee (IPIC) to capture development impact fees to fund public art projects in Area Plan neighborhoods.
  • Work with other City agencies and the Capital Planning Committee staff to project revenue from the Civic Design Review program and the Arts Enrichment Ordinance as well as to ensure compliance with the legislation.


Cultural Centers

  • Oversee capital improvement projects and facilities maintenance at the four City owned cultural centers.
  • Coordinate with Public Works, Real Estate Division, other City Agencies, and outside contractors to execute large scale capital projects, routine maintenance and repair projects.
  • Manage preparation and execution of annual leases at the four City owned cultural centers.
  • Collaborate with Community Investments Program to research, evaluate, and develop policies to sustainably steward the four City owned cultural centers.
  • Work with Real Estate Division, Fire Department, Mayors Office of Disability, and other City agencies to ensure City owned cultural center buildings and building uses are in compliance with fire, safety, and ADA regulations.

Civic Design Review

  • Supervise the Civic Design and Special Initiatives Program Associate to ensure that agendas, minutes and materials are provided to the Civic Design Review Committee in a timely manner.
  • As needed, provide assistance to, review proposal materials, and provide feedback to City Departments submitting projects to the Civic Design Review Committee for approval.


Capital Liaison

  • Represent the Arts Commission at meetings regarding the development and preservation of arts facilities.
  • Collaborate with City Departments and private developers to increase artists’ access to affordable housing and development of affordable housing for artists.
  • Coordinate with the Office of Community Investment and Infrastructure, (the successor agency to the Redevelopment Agency) to identify cultural assets, create transfer protocol to the Arts Commission, and secure capital funding to maintain the assets.


Knowledge and Abilities

  • Knowledge of budget development and asset management;
  • Strong financial proforma skills, including proficiency in Microsoft Excel;
  • Ability to develop multi-year capital budgets;
  • Ability to manage, administer and/or coordinate complex programs and projects;
  • Ability to plan and coordinate work with consultants, contractors and other City departments;
  • Ability to analyze project budgets, scopes of work, and construction bids.

Minimum Qualifications

1. Possession of a graduate degree (Master's degree or higher) from an accredited college or university; and one (1) year full-time equivalent experience performing professional-level analytical work,as described in Note A; OR

2. Possession of a graduate degree (Master's degree or higher) from an accredited college or university with major coursework as described in Note B; OR

3. Possession of a baccalaureate degree from an accredited college or university, and two (2) years full-time equivalent experience performing professional-level analytical work as described in Note A; OR

4. Possession of a baccalaureate degree from an accredited college or university with major coursework as described in Note B and one (1) year full-time equivalent experience performing professional-level analytical work as described in Note A;

SUBSTITUTION: Applicants may substitute up to 2 years of the required education with additional qualifying experience in budget analysis, financial analysis and reporting, legislative/policy analysis, or contract/grant administration. One year (2000 hours) of additional qualifying experience will be considered equivalent to 30 semester units/45 quarter units.

Notes on Qualifying Experience and Education:

A. Qualifying professional-level analytical experience must be in one or more of the following functional areas: complex budget analysis, development and administration; complex financial/fiscal analysis and reporting; development of complex contracting systems and administration of competitive bid processes and complex contractual agreements; development and evaluation of complex management/administrative policy; complex grant administration and monitoring; complex program evaluation and planning; complex legislative analysis; complex economic analysis; or other functional areas related to the duties of positions in Class 1822, where the primary focus of the job is complex professional-level analysis for evaluation, recommendation, development and implementation of major programs and functions of department/organization. Analytical experience equivalent to the duties of Class 1820 is considered qualifying.

B. Coursework applicable to a baccalaureate or higher degree in specialized subject matter areas such as public or business administration, management, business law, contract law, public policy, urban studies, economics, statistical analysis, finance, accounting or other fields of study closely related to the essential functions of positions in Class 1822.

How To Apply

Applications for City and County of San Francisco jobs are being accepted through an online process. Visit www.jobaps.com/sf to register an account (if you have not already done so) and begin the application process.

  • Select the desired job announcement
  • Select “Apply” and read and acknowledge the information
  • Select either “I am a New User” if you have not previously registered, or “I have Registered Previously”
  • Follow instructions on the screen

A resume and a cover letter highlighting how you meet the minimum and desirable qualifications or any relevant experience is REQUIRED at the time of filing and must be attached to the online application. Late or incomplete submissions may not be considered.

Computers are available for the public (from 8:00 a.m. to 5:00 p.m. Monday through Friday) to file online applications in the lobby of the Dept. of Human Resources at 1 South Van Ness Avenue, 4th Floor, San Francisco.

Applicants may be contacted by email about this announcement and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date.  Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter.  To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com).

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file.  Applicants should retain this confirmation email for their records.  Failure to receive this email means that the online application was not submitted or received.

All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline.  Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.

Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores.

If you have any questions regarding this recruitment or application process, please contact the exam analyst, Heather Johnson, by telephone at 415-557-4922, or by email at heather.johnson@sfgov.org.


Selection Procedures

Minimum Qualification Supplemental Questionnaire (Weight: Qualifying): Candidates will be prompted to complete a Supplemental Questionnaire as part of the online employment application. This Minimum Qualification Supplemental Questionnaire is designed to obtain specific information regarding an applicant's experience in relation to the Minimum Qualifications for this position. Applicants must also complete the official application. It is essential that applicants provide complete information in identifying their education, experience and training. The Minimum Qualification Supplemental Questionnaire will be used to evaluate if the applicant possesses the required minimum qualifications.

The selection process will include evaluation of applications in relation to minimum requirements. Depending on the number of applicants, the Department may establish and implement additional screening mechanisms to comparatively evaluate qualifications of candidates. If this becomes necessary, only those applicants whose qualifications most closely meet the needs of the Department will be invited for an interview.

Note: Applicants who meet the minimum qualifications are not guaranteed to advance through all of the steps in the selection process.

Verification: http://sfdhr.org/information-about-hiring-process#verification. Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at http://sfdhr.org/index.aspx?page=456

Conviction History

As a selected candidate for a job, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you are a selected candidate. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances, such as:

  • Candidates for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.
  • Candidates for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164.

Having a conviction history does not automatically preclude you from a job with the City.

If you are a selected candidate, the hiring department will contact you to schedule a fingerprinting appointment.

Disaster Service Workers

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.


General Information concerning City and County of San Francisco Employment Policies and Procedures:
Important Employment Information for the City and County of San Francisco can be obtained at http://sfdhr.org/information-about-hiring-process or hard copy at 1 South Van Ness Avenue, 4th Floor.

Copies of Application Documents:
Applicants should keep copies of all documents submitted, as these will not be returned.

Right to Work:
All persons entering the City and County of San Francisco workforce are required to provide verification of authorization to work in the United States.



Applicants with disabilities who meet the minimum eligibility requirements for this job announcement can find information on requesting a reasonable ADA Accommodation at: 

Issued:  November 19, 2019
Micki  Callahan
Human Resources Director
Department of Human Resources
Recruitment ID Number: 903878
ART/ HNJ/ 415-557-4922


All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, ranging from 7.5%-13.25% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency.

For more information about benefits, please click here.


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