1842 Arts Management Assistant

Program Officer in Community Investments

Recruitment #PEX-1842-079992


Appointment Type:   Permanent-Exempt (PEX) Appointment.  This position is excluded by the Charter from the competitive civil service examination process and shall serve at the pleasure of the commission.


San Francisco Arts CommissionThe San Francisco Arts Commission (SFAC) is the City agency that champions the arts as essential to daily life by investing in a vibrant arts community, enlivening the urban environment and shaping innovative cultural policy. The SFAC envisions a San Francisco where the transformative power of art is critical to strengthening neighborhoods, building infrastructure and fostering positive social change. We believe the arts create inspiring personal experiences, illuminate the human condition and offer meaningful ways to engage with each other and the world around us. We imagine a vibrant San Francisco where creativity, prosperity and progress go hand in hand. We advance artists’ ideas to improve the quality of life for everyone through a united cultural sector whose contributions are vital and valued. Learn more about our work at: http://www.sfartscommission.org/


SF Arts Commission Program Officer:

Under the direction of the Senior Program Officer, the Program Officer is responsible for maintaining a grants portfolio and supporting the operations, systems and workflow of the Community Investments Program, while working through a lens of racial and cultural equity.


Responsibilities include:


·        Maintain a designated portfolio of grants while developing partnerships and strong communication with grantees, which includes:


o   Negotiating and creating Scopes of Work, Budgets and Evaluation plans with and for grantees;

o   Participating in site visits to evaluate the grantees successful completion of deliverables, which may include a review of an organization’s accounting procedures, policies and procedures, and evaluation methods;

o   Reviewing  grantee’s final reports and providing feedback to support grantees by summarizing areas of strengths and weakness and identifying areas for improvement;

o   Ensuring that grant funds are spent in adherence to City policies;

o   Provide technical assistance to grantees to support the successful completion of their grant agreement;

o   Negotiate extension requests and scope of work changes with grantee, ensuring that the grantee meet obligations to the City, and adhere to departmental policies;

o   Support Program Associates to effectively achieve their work;

o   Be able to effectively articulate the overarching goals of the SFAC;


·        Support the grants acquisition process while providing opportunities for the community to acquire support, which includes;

o   Implementing and facilitating technical assistance workshops to potential applicants;

o   Engaging in community outreach to ensure underserved pockets of the community are aware of funding opportunities;

o   Facilitate grants processing to ensure that all applications are processed adequately and timely;

o   Identify potential panelists, provide panelists orientations and technical assistance to ensure that the review of applications or done consistently and equitably;

o   Facilitate public panel review processes, which include multiple funding categories supporting individual artists, small and mid-size arts non-profit organizations, arts education initiatives and special projects.


·        Support the SFAC’s mission and goals through the participation in various community conversations and large scale initiatives, which includes;


o   Representing  SFAC at pre-determined community based meetings, advisory boards, and/or councils to further support the mission, goals, and values of SFAC and the Community Investments department.

o   Maintain a high level of knowledge around best practices and trends in arts & culture and philanthropy;

o   Present and/or support presentations at conferences and stakeholder meetings


Desirable Skills and Qualifications:  

For the Program Officer to be successful in the role he/she should have:

        · A deep understanding of and passion for reducing institutional barriers to equity.
        · Experience in engaging diverse groups of historically underserved communities.
        · Knowledge of evaluation and the importance of measuring qualitative and quantitative outcomes in order to message the importance of arts and cultural to the broader community.
        · Understanding of the various supports available to help individual artists thrive in the San Francisco ecosystem.
        · The ability to be both detailed orientated and able to see the big picture.
        · Strong financial acumen.
        · Be willing to try new things and making learning opportunities out of mistakes.

Minimum Qualifications

1. Possession of a Baccalaureate Degree from an accredited college or university with major coursework in public or business administration, accounting, finance, economics, social sciences, education or related fields, or other subject areas closely related to a specific departmental program or function; AND


2. One (1) year full-time equivalent experience performing professional-level management and/or administrative duties in functional areas such as: program/office/operations management, budget development and/or administration, development and administration of contractual agreements and/or grants, or other closely related functional areas.


Substitution: Applicants may substitute up to 2 years of required education with additional qualifying experience in program/office/operations management, budget development and/or administration, or contract/grant administration. . One year (2000 hours) of additional qualifying experience will be considered equivalent to 30 semester units/45 quarter units.

How To Apply

Applications for City and County of San Francisco jobs are only accepted through an online process. Visit www.jobaps.com/sf to register an account (if you have not already done so) and begin the application process.

  • Select the desired job announcement
  • Select “Apply” and read and acknowledge the information
  • Select either “I am a New User” if you have not previously registered, or “I have Registered Previously”
  • Follow instructions on the screen

Computers are available for the public (from 8:00 a.m. to 5:00 p.m. Monday through Friday) to file online applications in the lobby of the Dept. of Human Resources at 1 South Van Ness Avenue, 4th Floor, San Francisco.

Applicants may be contacted by email about this announcement and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date.  Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter.  To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org).

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file.  Applicants should retain this confirmation email for their records.  Failure to receive this email means that the online application was not submitted or received.

All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline.  Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.

Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores.

If you have any questions regarding this recruitment or application process, please contact the exam analyst, Katsuina Leblanc, by telephone at 415-557-4850, or by email at Katsuina.Leblanc@sfgov.org.


Selection Plan

Applications will be screened for relevant qualifying experience.  Additional screening mechanisms may be implemented in order to determine candidates’ qualifications.  Only those applicants who most closely meet the needs of the position will be invited to participate in the selection process.  Applicants meeting the minimum qualifications are not guaranteed advancement to the process.

Conviction History

As a finalist for a job, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you are a finalist. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances, such as:

  • Candidates applying for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.
  • Candidates applying for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164.

Having a conviction history does not automatically preclude you from a job with the City.

If you are selected as a finalist, the hiring department will contact you to schedule a fingerprinting appointment.

Disaster Service Workers

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.


General Information concerning City and County of San Francisco Employment Policies and Procedures:
Important Employment Information for the City and County of San Francisco can be obtained at http://sfdhr.org/information-about-hiring-process or hard copy at 1 South Van Ness Avenue, 4th Floor.

Copies of Application Documents:
Applicants should keep copies of all documents submitted, as these will not be returned.

Right to Work:
All persons entering the City and County of San Francisco workforce are required to provide verification of authorization to work in the United States.


All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, ranging from 7.5%-13.25% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency.

For more information about benefits, please click here.


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