1842 Management Assistant

Recruitment #PEX-1842-902585


Appointment Type:   Permanent-Exempt (PEX) Appointment.  This position is excluded by the Charter from the competitive civil service examination process and shall serve at the pleasure of the commission.


San Francisco Arts CommissionThe San Francisco Arts Commission (SFAC) is the City agency that champions the arts as essential to daily life by investing in a vibrant arts community, enlivening the urban environment and shaping innovative cultural policy. The SFAC envisions a San Francisco where the transformative power of art is critical to strengthening neighborhoods, building infrastructure and fostering positive social change. We believe the arts create inspiring personal experiences, illuminate the human condition and offer meaningful ways to engage with each other and the world around us. We imagine a vibrant San Francisco where creativity, prosperity and progress go hand in hand. We advance artists’ ideas to improve the quality of life for everyone through a united cultural sector whose contributions are vital and valued. Learn more about our work at: http://www.sfartscommission.org/


1842 Compliance Officer

Reporting to the Community Investments Director, the Compliance Officer works closely with the Senior Program Officer to ensure that grant-making functions are working efficiently and in compliance with promising practices in the field. S/He and is responsible for grant operations, systems and workflow management focused on maximizing the impact and effectiveness of grant practices through a lens of racial and cultural equity. This position provides support, project management, training, compliance and research to the Community Investments staff and the programs $8.9 million portfolio, as well as to the broader SFAC agency as needed.


Essential Duties and Responsibilities

Grants Management & Compliance


·         Act as primary point of contact for incoming and outgoing grant management and compliance, engaging with Legal, Finance, Program Staff and the Controller’s office as needed during the grant lifecycle.

o   Trained on the City’s Contract and Compliance Monitoring process and act as the primary site visit monitor (approximately 6 sites visits per year).

o   Work with program staff to develop site visit protocols and an annual calendar of execution.


·         Ensure that grants move expeditiously through the grant lifecycle from approval through grant closure, focusing on timeliness, quality, consistency and compliance of grants processing.

o   Direct Program Associates in acquiring essential documentation needed to execute grant agreements;

o   Facilitate and track grant agreement signatures from grantee, to City Attorney, to the Director of Cultural Affairs;

o   Provide reminders to Program Officers to contact their docket and inform them of important deadlines;


·         Support the implementation and management of systems and processes that support data quality, collection and use.

o   Direct Program Associates in the timely entry of data into Filemaker and the eventual transition to Salesforce


·         Lead the grants management aspect of F$P implementation as it pertains to setting up the system to reflect our grant making functions.


·         Work with the Director of Public & Private Partnerships to ensure adherence to compliance procedures outlined in external grants received, including Accept & Expend documentation when applicable to CI and guarantee that applicable program staff are supplying adequate responses to reporting questions to external funding partners.


·         Hold a small selective portfolio of grants to support the full understanding of the grant cycle as well as policy and process impacts on constituents; facilitate funding panels as needed.


·         Continually review and learn from best practices in the area of grants management philanthropy and equity in funding for organizational sustainability and growth. Seek out opportunities for improved practice within the Agency, alignment across programs, and manage associated projects that advance smart grant making.


·         Direct or perform program planning, research, analysis and development; implement and monitor programs; prepare reports; perform needs assessments; provide assistance to City staff, community organizations, and citizen advisory bodies; supervise assigned staff; and perform related duties as assigned.   

o   Support the standardization in the collection of demographic data and help to develop targeted outreach plans to ensure we are meeting the needs of all of our constituents;

Minimum Qualifications

1. Possession of a Baccalaureate Degree from an accredited college or university with major coursework in public or business administration, accounting, finance, economics, social sciences, education or related fields, or other subject areas closely related to a specific departmental program or function; AND

2. One (1) year full-time equivalent experience performing professional-level management and/or administrative duties in functional areas such as: program/office/operations management, budget development and/or administration, development and administration of contractual agreements and/or grants, or other closely related functional areas.

Substitution: Applicants may substitute up to 2 years of required education with additional qualifying experience in program/office/operations management, budget development and/or administration, or contract/grant administration. . One year (2000 hours) of additional qualifying experience will be considered equivalent to 30 semester units/45 quarter units.

Desirable Qualifications:

2+ years’ experience in Grants Management including budget development and financial oversight experience, preferably in a government setting;
Experience developing, implementing and or maintaining grants management databases;
Experience working with diverse communities and embracing a deep commitment to the values of equity;
Excellent interpersonal skills, with an open and collaborative work style and commitment to get the job done;
Excellent communication skills, both verbal and written;
Demonstrated commitment to high professional ethical standards;
Excellent computer skills;
High comfort level working in a diverse environment.

How To Apply

Applications for City and County of San Francisco jobs are only accepted through an online process. Visit www.jobaps.com/sf to register an account (if you have not already done so) and begin the application process.

  • Select the desired job announcement
  • Select “Apply” and read and acknowledge the information
  • Select either “I am a New User” if you have not previously registered, or “I have Registered Previously”
  • Follow instructions on the screen

Computers are available for the public (from 8:00 a.m. to 5:00 p.m. Monday through Friday) to file online applications in the lobby of the Dept. of Human Resources at 1 South Van Ness Avenue, 4th Floor, San Francisco.

Applicants may be contacted by email about this announcement and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date.  Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter.  To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org, @famsf.org, @ccsf.edu).

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file.  Applicants should retain this confirmation email for their records.  Failure to receive this email means that the online application was not submitted or received.

All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline.  Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.

Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores.

If you have any questions regarding this recruitment or application process, please contact the exam analyst, Katsuina Leblanc, by telephone at 415-557-4850, or by email at katsuina.leblanc@sfgov.org.


Selection Plan

Applications will be screened for relevant qualifying experience.  Additional screening mechanisms may be implemented in order to determine candidates’ qualifications.  Only those applicants who most closely meet the needs of the position will be invited to participate in the selection process.  Applicants meeting the minimum qualifications are not guaranteed advancement to the process.

Conviction History

If you receive a conditional offer of employment, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you were given a conditional offer of employment. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances, such as:

  • Candidates for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.
  • Candidates for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164.

Having a conviction history does not automatically preclude you from a job with the City.

If you receive a conditional offer of employment, the hiring department will contact you to schedule a fingerprinting appointment.

Disaster Service Workers

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.


General Information concerning City and County of San Francisco Employment Policies and Procedures:
Important Employment Information for the City and County of San Francisco can be obtained at http://sfdhr.org/information-about-hiring-process or hard copy at 1 South Van Ness Avenue, 4th Floor.

Copies of Application Documents:
Applicants should keep copies of all documents submitted, as these will not be returned.

Right to Work:
All persons entering the City and County of San Francisco workforce are required to provide verification of authorization to work in the United States.


All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, ranging from 7.5%-13.25% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency.

For more information about benefits, please click here.


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