1842 Management Assistant

Recruitment #PEX-1842-903437



San Francisco Arts Commission

Recruitment #PEX-1842-903437

MISSION The San Francisco Arts Commission is the City agency that champions the arts as essential to daily life by investing in a vibrant arts community, enlivening the urban environment and shaping innovative cultural policy.

RACIAL EQUITY STATEMENT The San Francisco Arts Commission is committed to creating a city where all artists and cultural workers have the freedom, resources and platform to share their stories, art and culture and where race does not predetermine one’s success in life. We also acknowledge that we occupy traditional and unceded Ohlone land. Fueled by these beliefs, we commit to addressing the systemic inequities within our agency, the City and County of San Francisco and the broader arts and culture sector. This work requires that we focus on race as we confront inequities of the past, reveal inequities of the present and develop effective strategies to move all of us towards an equitable future.


Job Description

The San Francisco Arts Commission is seeking a Public Art Project Manager for an approximately two-year full-time position, with the possibility of a permanent position pending continued funding. The position will work in the agency offices located at 401 Van Ness, Suite 325, San Francisco, CA.

Under the direction of the Civic Art Collection Public Art Program Director, the Public Art Project Manager (PAPM) assists with the implementation of the City’s public art program and stewardship of the City’s Civic Art Collection. Under the supervision of the Senior Public Art Project Manager, the PAPM will manage approximately 15-20 permanent and temporary public art projects in various stages of development. Project budgets range from $50,000 to $1.4 million. Client departments include San Francisco International Airport, San Francisco Fire Department, Municipal Transportation Agency, Recreation and Parks Department, San Francisco Health Dept. and the Public Utilities Commission. The PAPM may also manage art maintenance and conservation projects for monuments, public sculpture and other artworks in the City’s Collection under the supervision of the Senior Registrar.


Essential duties

  • PROJECT PLANNING: Identify and meet with project stakeholders. Develop project objectives and parameters, including location and approach, and qualifications for artists. Establish project budgets and schedule.
  • PROJECT APPROVALS: Coordinate interface of art project with host agency and its consultants and contractors; represent the project to host agency and other city and governmental agencies for approvals as necessary, facilitate interface with Arts Commission and VAC at important project junctures.
  • COMMUNITY OUTREACH: Develop and implement community outreach and involvement plans for project; work with agency Public Relations Officer to develop public relations efforts and orchestrate events related to project promotion. Represent and present the project to community organizations and the general public.
  • ARTIST SELECTION PROCESS: Conduct the artist selection process, including establishing a pool of qualified panelists, writing and issuing Request for Qualifications, developing and implementing an outreach plan to inform artists of the opportunity, researching and recruiting qualified artists, scheduling and conducting the artist selection panel in accordance with PAP protocols.
  • CONTRACTING: Write, negotiate and administer all project contracts, ensuring that all artist/contractor responsibilities, deliverables, and milestones are met.
  • DESIGN DEVELOPMENT: Oversee development and implementation of artist’s proposal, ensuring that the artist’s design intent (as approved by the Commission) is met. Exercise aesthetic judgment as necessary.
  • PROJECT INTERFACE AND PROBLEM SOLVING: Coordinate the design and execution of the artist’s work with other city contractors, design team members as necessary. Assist the artist in finding qualified subcontractors as necessary. Anticipate and address possible problems or issues that may arise in course of the project to prevent future complications, and to use initiative, creativity and diplomacy to address and resolve any problems and conflicts that arise in the course of the project, either technical issues, or disagreements between the parties, problems with the interface between the project and the community to name a few.
  • CONSTRUCTION DOCUMENTS AND CODE COMPLIANCE: Ensure the artist’s project is documented in all project design and construction documents; review all bid documents and specifications for full and correct documentation of the artwork into the construction documents and specifications; when necessary, consult with experts to ensure that artwork as designed fabricated and installed complies with building and fire codes and ADA requirements; is properly engineered, fabricated and installed by qualified licensed contractors.
  • BUDGETS AND FINANCIAL: Manage project budgets; approve all payments, track expenditures. Monitor discrepancies between the budget and actual expenditures and be responsible for the financial management to ensure the project is completed within the budget.
  • ARTWORK DURABILITY: Ensure long-term maintainability of projects through careful review of fabrication materials and techniques by conferring with the Senior Registrar and seeking outside conservators’ opinions as necessary.
  • MANAGEMENT: Oversee and manage the work of artists, fabricators, installers, conservators, and other contractors in the implementation of each public art project.
  • PROGRAM POLICIES: Assist in developing, reviewing and implementing program policies and guidelines.
  • DEPARTMENT GOALS: Participate and support agency’s mission and goals, including its commitment to racial equity, as reflected in the SFAC Racial Equity Statement and as detailed in the Racial Equity Work Plan.


Minimum Qualifications

1. Possession of a baccalaureate degree from an accredited college or university with major coursework in public or business administration, accounting, finance, economics, social sciences, education, or related field, or other areas closely related to art, art history, museum studies, arts administration or a closely related field; AND

2. One (1) year full-time equivalent experience performing professional-level management and/or administrative duties in functional areas such as: program/office/operations management, budget development and/or administration, development and administration of contractual agreements and/or grants, or other closely related functional areas.

Substitution: May substitute up to two (2) years of the required education with additional qualifying experience in program/office/operations management, budget development and/or administration, or contract/grant administration. One year (2000 hours) of additional qualifying experience will be considered equivalent to 30 semester units/45 quarter units.

Desirable Qualifications:

  • 2-3 years of full-time equivalent experience in project management, including the ability to work on multiple tasks simultaneously, to work with a diverse group of people, and to be proactive in problem-solving;
  • 2 -3 years of full-time equivalent experience working in the visual arts such as arts administration, studio art, art history, or museum studies, or related fields such as design, architecture or landscape architecture;
  • Commitment to racial equity and supporting agency’s goals in racial equity; and 
  • Computer competency, in particular Microsoft Office Suite.

How To Apply

 APPOINTMENT TYPE: Permanent - Exempt. The position is excluded by the Charter from competitive civil service examination process. The successful candidate shall serve at the discretion of the appointing officer.

Applications for City and County of San Francisco jobs are only accepted through an online process. Visit www.jobaps.com/sf to register an account (if you have not already done so) and begin the application process.

  • Select the desired job announcement
  • Select “Apply” and read and acknowledge the information
  • Select either “I am a New User” if you have not previously registered, or “I have Registered Previously”
  • Follow instructions on the screen

Computers are available for the public (from 8:00 a.m. to 5:00 p.m. Monday through Friday) to file online applications in the lobby of the Dept. of Human Resources at 1 South Van Ness Avenue, 4th Floor, San Francisco.

Applicants may be contacted by email about this announcement and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date.  Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter.  To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org, @famsf.org, @ccsf.edu).

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file.  Applicants should retain this confirmation email for their records.  Failure to receive this email means that the online application was not submitted or received.

All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline.  Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.

Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores.

If you have any questions regarding this recruitment or application process, please contact the exam analyst, Heather Johnson, by telephone at 415-557-4922, or by email at heather.johnson@sfgov.org.


Selection Plan

Applications will be screened for relevant qualifying experience. Additional screening mechanisms may be implemented in order to determine candidates’ qualifications. Only those applicants who most closely meet the needs of the Agency will be invited to participate in the selection process. Applicants meeting the minimum qualifications are not guaranteed advancement to the process

Selection Procedures

Verifications: All applicants may be required to submit verification of qualifying education and experience at any point in the application, examination and /or departmental process. For additional information regarding verification, refer to this web URL: http://www.sfdhr.org/index.aspx?page=20#verification

Minimum Qualification Supplemental Questionnaire (Weight: Qualifying): Candidates will be prompted to complete a Supplemental Questionnaire as part of the online employment application. The Supplemental Questionnaire is a self-report checklist that is designed to evaluate if candidates meet the minimum qualifications for this position.

Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

Conviction History

As a selected candidate for a job, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you are a selected candidate. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances, such as:

  • Candidates for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.
  • Candidates for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164.

Having a conviction history does not automatically preclude you from a job with the City.

If you are a selected candidate, the hiring department will contact you to schedule a fingerprinting appointment.

Disaster Service Workers

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.


General Information concerning City and County of San Francisco Employment Policies and Procedures:
Important Employment Information for the City and County of San Francisco can be obtained at http://sfdhr.org/information-about-hiring-process or hard copy at 1 South Van Ness Avenue, 4th Floor.

Copies of Application Documents:
Applicants should keep copies of all documents submitted, as these will not be returned.

Right to Work:
All persons entering the City and County of San Francisco workforce are required to provide verification of authorization to work in the United States.

Issued: May 9, 2019
Micki Callahan
Human Resources Director
Department of Human Resources
Recruitment ID Number: 903437
ART/ HJ/ 415-557-4922


Applicants with disabilities who meet the minimum eligibility requirements for this job announcement can find information on requesting a reasonable ADA Accommodation at:


All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, ranging from 7.5%-13.25% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency.

For more information about benefits, please click here.


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