1844 Senior Management Assistant

Recruitment #PEX-1844-062625

Introduction

APPOINTMENT TYPE: Permanent-Exempt (PEX). This position is excluded by the Charter from the competitive civil service examination process, is considered “at will” and shall serve at the discretion of the appointing officer.

POSITION DESCRIPTION:
The Treasure Island Development Authority (“TIDA”) is recruiting for an 1844 Senior Management Assistant to assist the Treasure Island Director and to serve as Commission Secretary to the Treasure Island Development Authority Board of Directors and the Treasure Island Citizens Advisory Board.

TIDA is responsible for the economic development of the former Naval Station Treasure Island (“NSTI”). The development plans for NSTI include the construction of 8,000 new homes – 25% of which are to be affordable units; roughly 500,000 sq. ft. of retail and office space; 300 acres of open space; and new roads, utilities and other infrastructure.

TIDA also manages the existing facilities on Treasure Island including the leasing of residential and commercial properties and the operation and maintenance of public utilities and infrastructure.

As Assistant to the Treasure Island Director, the Senior Management Assistant performs a variety of difficult and complex professional level administrative and/or management duties, including, but not limited to: office and operations management; budget development, administration, resource planning and fiscal reporting; processes invoices for payment and monitors expenditures and revenues verses budget; development and administration of contractual agreements; coordinates work and/or planning functions with other offices, programs, agencies, contractors, departments and members of the public to meet established goals and objectives; performs a variety of research and reporting functions; and performs related duties as required.

As Commission Secretary to the Treasure Island Development Authority Board of Directors, its committees, and the Citizens Advisory Board, the Senior Management Assistant provides administrative support to the Boards, maintains records of meetings and official actions of the Boards and certifies all official documents and Board resolutions; organizes Board meetings including preparation and publishing of the agendas in accordance with applicable laws; prepares and distributes meeting packets to Board and principals; writes meeting minutes; and performs related duties and responsibilities as required.

Minimum Qualifications

Applicants must meet the stated minimum qualification requirements by the filing deadline.

1. Possession of a baccalaureate degree from an accredited college or university with major coursework in public or business administration, accounting, finance, economics, social sciences, education or related fields, or other subject areas closely related to a specific departmental program or function; AND

2. Three (3) years full-time equivalent experience performing professional-level management and/or administrative duties in functional areas such as: program/office/operations management, budget development and/or administration, development and administration of contractual agreements and/or grants, or other closely related functional areas;

Substitution: Applicants may substitute up to 2 years of the required education with additional qualifying experience in program/office/operations management, budget development and/or administration, or contract/grant administration. One year (2000 hours) of additional qualifying experience will be considered equivalent to 30 semester units/45 quarter units.

DESIRABLE QUALIFICATIONS:
Demonstrated experience in and ability to communicate clearly, verbally and in writing, to establish and maintain good relationships with staff, colleagues, elected/appointed officials, businesses, community organizations and members of the public.

VERIFICATION:
Applicants may be required to submit additional verification of qualifying education and experience at any point in the application and/or departmental selection process. Written verification (proof) of qualifying experience must verify that the applicant meets the minimum qualifications stated on the announcement. Written verification must be submitted on employer’s official letterhead, specifying name of employee, dates of employment, types of employment (part-time/full-time), job title(s), description of duties performed, and the verification must be signed by the employer. City employees will receive credit for the duties of the class to which they are appointed. Credit for experience obtained outside of the employee’s class will be allowed only if recorded in accordance with the provisions of the Civil Service Commission Rules. Experience claimed in self-employment must be supported by documents verifying income, earnings, business license and experience comparable to the minimum qualifications of the position. Copies of income tax papers or other documents listing occupations and total earnings must be submitted. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at http://sfdhr.org/index.aspx?page=456.

Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

How To Apply

Applications for City and County of San Francisco jobs will only be accepted through an online process. Visit www.jobaps.com/sf to register an account (if you have not already done so) and begin the application process. Submission of: (1) a baccalaureate degree or college transcript, (2) resume and (3) cover letter are REQUIRED and must be attached to the online application at the time of filing. Late, mailed, hand delivered or faxed documents/applications will not be accepted.

  • Click and select 1844 Senior Management Assistant (PEX-1844–062625)
  • Click on “Apply” and read and acknowledge the information
  • Click on “I am a New User” if you have not previously registered, or on “I have REGISTERED PREVIOUSLY”
  • Follow instructions given on the screen.

To submit a resume using the online application:
• Select the “Resume” tab in the online application
• Follow instructions given on screen

To submit a baccalaureate degree or college transcript using the online application:
• Select the “Transcript” tab in the online application
• Choose “Upload” as your method of submittal
• Click on “Upload Attachment”
• Follow instructions given on screen

To submit a cover letter using the online application:
• Select the “Other” tab in the online application
• Choose “Upload” as your method of submittal
• Click on “Upload Attachment”
• Follow instructions given on screen

 

Computers are available for the public (from 8:00 a.m. to 5:00 p.m. Monday through Friday) to file online applications in the lobby of the Dept. of Human Resources at 1 South Van Ness Avenue, 4th Floor, San Francisco.

Applicants may be contacted by email about this announcement and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org).

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.

All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.

Applications completed improperly may be cause for ineligibility or disqualification.

If you have any questions regarding this recruitment or application process, please contact the analyst at 415-554-6000.

Selection Procedures

Applications will be screened for relevant qualifying experience. Additional screening mechanisms may be implemented in order to determine candidates’ qualifications. Only those applicants who most closely meet the needs of the Agency will be invited to participate in the selection process. Applicants meeting the minimum qualifications are not guaranteed advancement to the interview.

The application procedure is in compliance with the Americans with Disabilities Act, if you need assistance to participate in this recruitment, please contact the analyst at (415) 554-6000. Notification in advance will enable the department and County to evaluate arrangements to reasonably accommodate your need.

THE CITY AND COUNTY OF SAN FRANCISCO IS AN EQUAL OPPORTUNITY EMPLOYER. MINORITIES, WOMEN AND PERSONS WITH DISABILITIES ARE ENCOURAGED TO APPLY.

Conviction History

As part of the selection process an image of your fingerprints will be captured and sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) history will disqualify you as a candidate based on the specific requirements of the position to which you are applying. If selected for fingerprinting, the hiring department will contact you to schedule an appointment.

Candidates applying for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.

Candidates applying for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164.

Disaster Service Workers

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

Benefits

All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, ranging from 7.5%-13.25% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency.

For more information about benefits, please click here.



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