5174 - Administrative Engineer

Recruitment #PEX-5174-063363




Announcement Amended for Minimum Qualifications


APPOINTMENT TYPE:  The General Services Agency Department of Public Works has two openings for exempt appointment in San Francisco.  The positions are excluded by the Charter from competitive civil service examination process.  The successful candidates shall serve at the discretion of the appointing officer, with an anticipated duration of up to three (3) years.


JOB DESCRIPTION:  Under general direction, an Administrative Engineer position performs difficult and responsible technical and administrative engineering work in the field and office and supervises engineering personnel, oversees consultants engaged in engineering work and performs related duties. The essential functions of the Administrative Engineer include: supervising professional and technical engineering personnel, consultants and other related staff engaged in the planning, design, construction and retrofit of waste water treatment facilities; analyzing workloads and budgets; selecting, training, motivating, monitoring, evaluating and counseling staff; assigning work and determining resources necessary to complete assigned work; reviewing and analyzing bids for conformance with specifications and for award approval; preparing, managing, and reviewing professional services contracts; preparing technical and administrative reports on engineering projects, proposed legislation and plans affecting engineering projects and programs; preparing draft amendments to the Municipal Code/Regulations; reviewing investigatory findings of complaints; preparing correspondence and reports in response to complaints and requests for information on engineering projects; implementing Quality Assurance/Quality Control procedures, including contract packages; providing guidance to professional staff on engineering code related issues; negotiating and preparing modifications of contracts; reviewing and preparing contract change orders, contract service orders and/or task orders; reviewing and analyzing monthly reports to determine appropriate progress payments; resolving claims and disputes; advising operations staff in wastewater collection system functions and system optimization; supervising and reviewing preparation of technical engineering reports and other documentation, designs, drawings, specifications, cost and quantity estimates for replacement, and improvement of existing clarifier performance and efficiency, and odor control; performing and reviewing difficult engineering calculations and preparation of engineering reports and analysis; providing engineering support to operations and construction management staff; reviewing existing conditions and performing complex technical engineering studies; reviewing federal, regional and local regulations and legislation affecting engineering work; analyzing and solving complex engineering problems to ensure compliance with regulatory and performance standards and specifications; writing, reviewing and approving departmental correspondence, reports and other related documents; conducting meetings and making presentations to staff, committees, approval agencies, clients and the general public; performing other related duties as required. The work frequently requires interpretation of regulations, laws, policies, procedures, guidelines and standards, and utilizing them in preparation of technical documents.


This Administrative Engineer position will focus on waste water collection systems and its functional and operational needs; odor control technologies and strategies; the preparation of technical engineering analysis/reports; the design of waste water clarifier systems, processes, and construction; and knowledge of computer applications and software programs used in performing studies, and creating management and other reports.  Working knowledge of waste water collection is desirable. 


The Administrative Engineer shall also possess the ability to communicate with the public, management, clients and other governmental and private agencies. The position will involve the use of independent judgment within established policies and manage effective working relationships with those contacted in the course of the work.



1.   Requires completion of a four-year college or university with a baccalaureate degree in mechanical engineering AND

2.   Valid California License as a Registered Professional Engineer AND

3.   Six (6) years of verifiable professional engineering experience working on engineering projects. Two (2) of the six years experience must be in directing engineering projects at a level equivalent to the City and County of San Francisco class 5207 Associate Engineer (licensed) or higher AND

4.   Possession and maintenance of current valid Class C driver’s license (copy to be submitted with application). 


Desirable Qualification:   A minimum of three (3) years of experience in planning, design and construction of waste water collection system/drainage system facilities projects 


APPLICATION PROCESS:  To be considered for this position, interested candidates must submit a cover letter, current resume, copy of Driver’s License, verification of employment, certification and copy of license with the CCSF application. 

Please visit www.jobaps.com/sf to begin the application process by registering an account.  Interested candidates are encouraged to apply immediately. 

Application materials may be submitted by:

  1. Uploading the documents through JobAps; OR
  2. Scanning the documents and send as .PDF attachment to marlo.thomas@sfdpw.org with recruitment number in subject;  OR
  3. Hand delivering or sending the documents via U.S. Postal mail to:

General Services Agency, Human Resources             

1155 Market Street, 4th Floor

San Francisco, CA 94103

Attention: Class 5174 MECHANICAL

Mailed materials must be received no later that the close of business of deadline. 


Applicants are required to submit verification (proof) of qualifying training, education (transcripts or diploma/degree) and experience when submitting your online application.  Verification of experience must be submitted on employer’s official letterhead, specifying name of the applicant, job title(s), duties performed, dates of service, and must be signed by the employer or the employer’s authorized representative.  City employment will be verified by employee record.  City and County employees will receive credit for the duties of the class/position to which appointed.  Credit for experience obtained outside of the employee’s class will be allowed only if recorded in accordance with the provisions of the Civil Service Commission Rules.  City employees relying upon qualifying work experience gained outside the City and County of San Francisco must submit written verification of such experience as described above. 


All work experience, education, training and other information substantiating how applicant meets the minimum qualifications must be included with their application by the filing deadline.  Information submitted after the filing deadline will not be considered in determining whether the applicants meet the minimum qualifications.   Resumes may be attached to the application; however, resumes will not be accepted in lieu of a completed City and County of San Francisco application.

Note:  Please include recruitment number  on all documents to assist in identifying the class for which you are applying when submitting verification documents separate from the online application or sent via email.  



Applications and cover letter will be reviewed and assessed for relevant qualifying experience.  Only those applicants who most closely meet the needs of the department will be invited to participate in the interview process.  Applicants meeting the minimum qualifications are not guaranteed an invitation to interview.  Qualified applicants who are selected for an interview will be notified of the exact date, time, and place of the interview.


If you have any questions regarding this recruitment or application process, please contact Marlo Thomas at (415) 554-6000 or via email to marlo.thomas@sfdpw.org.

General Information concerning City and County of San Francisco Employment Policies and Procedures:


Terms of the Announcement:


Applicants must be guided solely by the provisions of this announcement, including requirements, time periods and other particulars, except when superseded by federal, state or local laws, rules or regulations.  Clerical errors may be corrected by the posting the correction on the Department of Human Resources website at www.jobaps.com/sf.

Copies of Application Documents:


Right to Work:


All persons entering the City and County of San Francisco workforce are required to provide verification of authorization to work in the United States

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.



Amended:  May 20, 2014

Issued:  May 15, 2014

Micki Callahan

Human Resources Director

Department of Human Resources

Recruitment ID No:  PEX-5174-063363

GSA – DPW/mte

Conviction History

As part of the selection process an image of your fingerprints will be captured and sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) history will disqualify you as a candidate based on the specific requirements of the position to which you are applying. If selected for fingerprinting, the hiring department will contact you to schedule an appointment.

Candidates applying for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.

Candidates applying for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164.

Disaster Service Workers

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.


All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, ranging from 7.5%-13.25% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency.

For more information about benefits, please click here.


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