5265 - Architectural Associate I

Recruitment #PEX-5265-900224



APPOINTMENT TYPEPermanent-Exempt.   The General Services Agency Department of Public Works has an opening for an exempt appointment in San Francisco.  The position is excluded by the Charter from competitive civil service examination process.  The successful candidate shall serve at the discretion of the appointing officer.  This position is funded by the Earthquake Emergency Response Bond Program and PUC Sewer System Improvement Program with an anticipated duration of up to three (3) years.

JOB DESCRIPTION:   The Department of Public Works-Building Design & Construction (DPW- BDC) division is a full service Professional Architectural office that provides Architectural services to City agencies in San Francisco.  The DPW-BDC is one of the few City Departments in the State of California that provide full Architectural design services.  Our work includes improving the overall standard of design quality in the great projects such as Fire Houses, Libraries, Public Safety Buildings and Health Services buildings.  We are proud to be providing full service design and construction for our great City.  

The DPW BDC currently has an opening for Architectural Associate I - Designer.  We are seeking motivated candidates for this position which will have a design focus, i.e. an intermediate design level position.  The successful candidate should have expertise in projects of all sizes to assume project design responsibility for planning, development and execution of planning & technical documentation which may include interpreting, organizing and coordinating project team assignments while continuously striving to improve the overall standards of design quality.  

Under the direction of senior management, the Architectural Associate I will perform a variety of difficult and responsible architectural duties with a focus on Architectural Design.    This position will be responsible for duties including, but not limited to: 

·    Demonstrated ability to provide conceptual designs through design development for new construction and tenant improvements, /or including presentation work that entails hand drawings, sketch-up, and/or photoshop or other presentation software. 

·    Prepares and supervises the preparation of preliminary plans and detailed drawings for a wide variety of complex construction projects.

·     Develops finished designs of small to medium sized projects and portions of designs for highly complex projects.

·     Analyzes and interprets; sketches and designs; and provides technical assistance and coaching to junior architectural drafting personnel engaged in such work.

·     Prepares and assists in the preparation of contract specifications for various projects; coordinates design activities with those responsible for the structural, mechanical and electrical design phases of such projects; participates in conferences and discussions with representatives of City departments and outside organizations relative to design, specifications, and functional use problems.

  • Execute the designed scope and facilitate approvals with the team.  Assist on the communication between consultants such as architects, engineers, interior lighting consultants, construction personnel and/or subcontractors, and other consultants as applicable.

·   Makes field inspections during construction and prepares drawings for buildings for approval by regulatory agencies.

  • Assist to administer construction contracts by making site visits to monitor progress; respond to RFIs; and check shop drawings, and material samples proposed for substitution, to determine if contract specifications are in compliance.


-         Strong Design & Presentation skills

-         Strong verbal and written communication skills

-           Supervisory experience over drafting or support staff  

-         A license to practice architecture in the State of California, issued by the California Architects Board.

-         2 year Revit experience and/or Autodesk Revit Certification

-         Highly Skilled in Sketch-Up and Photoshop

-         Skilled in AutoCAD

-         LEED AP or required to attain within 6 months of hire




1.   Possession of a Baccalaureate degree in Architecture or Bachelor of Architecture Degree from an accredited college or university; AND

2.   Four (4) years of progressively responsible experience which include:

a.    Comprehensive knowledge of architectural terms, symbols, theory, details, and designing practices; considerable knowledge of architectural site development; graphic arts and the techniques of illustration. 

b.    Requires considerable ability to: Initiate, prepare and review architectural plans, and specifications; apply architectural design principles and techniques in the development of architectural drawings at all phases including schematic design, design development and construction documents.


In order to be considered for this position, you must submit a cover letter, resume, and verification of qualifying experience in addition to the CCSF application online.  Mailed or emailed materials must be received by the closing deadline.  Postmarks will not be accepted.

Applications will be screened to select the candidates with the most relevant qualifications. Candidates meeting the minimum requirements are not guaranteed advancement to the selection process.  Applications completed improperly may be cause for ineligibility and/or disqualification.  All work experience, education, training and other information substantiating how applicant meets the minimum qualifications must be included on their application by the filing deadline.  Information submitted after the filing deadline will not be considered in determining whether the applicant meets the minimum qualifications.   Resumes will not be accepted in lieu of a completed City and County of San Francisco application.



Applications for City and County of San Francisco jobs are being accepted through an online process only.  Visit: http://www.jobaps.com/sf to begin the application process.


·         Click and select PEX-5265-900224.

·         Click on “Apply”, read the instructions and "agree to the terms of use".

·         Click on “I am a New User” if you have not previously registered, or on “I have Registered Previously”.

·         Follow the instructions given on the screen.



Applicants are required to submit verification (proof) of qualifying training, education (transcripts or diploma/degree) and experience when submitting your online application.  Verification of experience must be submitted on employer’s official letterhead, specifying name of the applicant, job title(s), duties performed, dates of service, and must be signed by the employer or the employer’s authorized representative.  City employment will be verified by employee record.  City and County employees will receive credit for the duties of the class/position to which appointed.  Credit for experience obtained outside of the employee’s class will be allowed only if recorded in accordance with the provisions of the Civil Service Commission Rules.  City employees relying upon qualifying work experience gained outside the City and County of San Francisco must submit written verification of such experience as described above. Verification of experience may be waived if impossible to obtain.  The applicant must submit a signed statement explaining the reason for the request for waiver.  Waiver requests will not be automatically granted, but will be considered on a case-by-case basis.  Failure to submit the required verification or request for waiver with your online application may result in the rejection of the application


Falsifying one's education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco. For additional information regarding verification, refer to http://www.sfdhr.org/index.aspx?page=20#verification.


Verification documentation may be submitted by:

1.      Uploading as .pdf documents through JobAps;       OR

2.      Scanning the documents and send as .pdf attachments, with recruitment number in subject line;  OR

3.      Hand delivering or sending the documents via U.S. Postal mail to:


General Services Agency, Human Resources             

1155 Market Street, 4th Floor

San Francisco, CA  94103

Attention:  5265 - DESIGN




Applications will be reviewed for relevant qualifying education and experience.  Only those applicants who most closely meet the needs of the department will be invited to participate in the interview process.  Applicants meeting the minimum qualifications are not guaranteed an invitation to interview.  Qualified applicants who are selected for an interview will be notified of the exact date, time, and place of the interview.


Note:  Applicants are advised to keep copies of all documents submitted.  Submitted documents become a part of the recruitment process and will not be returned.  The department may require applicants to present additional material.


If you have any questions regarding this recruitment or application process, please contact (415) 554-6000 or email:  Marlo Thomas (marlo.thomas@sfdpw.org), and Siobhan Kelly (siobhan.kelly@sfdpw.org) .

General Information concerning City and County of San Francisco Employment Policies and Procedures:
Important Employment Information for the City and County of San Francisco can be obtained at
http://www.sfdhr.org/index.aspx?page=20 or hard copy at 1 South Van Ness Avenue, 4th Floor.

Terms of Announcement:
Applicants must be guided solely by the provisions of this announcement, including requirements, time periods and other particulars, except when superseded by federal, state or local laws, rules or regulations.  Clerical errors may be corrected by the posting the correction on the Department of Human Resources website at

Copies of Application Documents:
Applicants should keep copies of all documents submitted, as these will not be returned.

Right to Work:
All persons entering the City and County of San Francisco workforce are required to provide verification of authorization to work in the United States.


Issued:  December 16, 2013

Micki Callahan

Human Resources Director

Department of Human Resources

Recruitment ID No:  PEX-5265-900224

GSA – DPW/mte

Conviction History

As part of the selection process an image of your fingerprints will be captured and sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) history will disqualify you as a candidate based on the specific requirements of the position to which you are applying. If selected for fingerprinting, the hiring department will contact you to schedule an appointment.

Candidates applying for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.

Candidates applying for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164.

Disaster Service Workers

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.


All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, ranging from 7.5%-13.25% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency.

For more information about benefits, please click here.


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