Official SealDepartment of Human Resources


#CBT-1454-903083
Supplemental Questionnaire

Last Name
First Name

 

1454 Executive Secretary III

Supplemental Questionnaire

Please read the instructions carefully

All applicants are required to complete the Supplemental Questionnaire as part of the online application process. Responses cannot be changed or edited after submission. Insufficient or non-responsive answers to the Supplemental Questionnaire may result in ineligibility, disqualification, or lower scores.

Responses to items on the Supplemental Questionnaire must be supported by the information provided on the application in order to receive appropriate credit. Please provide a response to each question below to the best of your ability.  Please provide all information requested even if the information may appear redundant.

All experience and education referenced in this questionnaire MUST also appear in the work history and/or education sections of your application. The information provided must be consistent with the information on your application and is subject to verification.

NOTE: Falsifying one's education, training, or work experience or attempted deception on the application or Supplemental Questionnaire may result in disqualification for this and future job opportunities with the City and County of San Francisco.


INSTRUCTIONS: The purpose of the Supplemental Questionnaire is to assess whether the applicant meets the minimum qualifications for the classification and possess job related experience. The minimum qualifications have been identified as critical for satisfactory performance in this classification. The information provided must be consistent with the information on your application and is subject to verification. The responses on the Supplemental Questionnaire are mandatory for participation in this recruitment process.


1

The minimum qualifications for this classification are:

1. Three (3) years of verifiable executive secretarial experience providing personal and confidential administrative support for a manager by arranging appointments and assisting in the preparation of meetings, responding to public inquiries, reviewing incoming documents, composing confidential correspondence, conducting research and preparing statistical reports. Job duties must be comparable to 1450 Executive Secretary I; OR

2. Five (5) years of verifiable secretarial experience encompassing editing and independently composing letters and other correspondence utilizing computer software/systems; researching, compiling and organizing data for various reports; and maintaining office/record systems. Job duties must be comparable to 1446 Secretary II; AND

3. Ability to type 55 words per minute (WPM).

Substitution: A recognized secretarial training program of two hundred forty (240) hours Or the equivalent of fifteen (15) semester units in graded secretarial college units, may substitute for up to six (6) months of the required experience. Proof of satisfactory completion must be submitted at time of filing application.

Do you meet the minimum qualifications for this position?

Yes No
2

How much executive secretarial experience do you have providing personal and confidential administrative support for a manager by arranging appointments and assisting in the preparation of meetings, responding to public inquiries, reviewing incoming documents, composing confidential correspondence, conducting research and preparing statistical reports? Job duties must be comparable to 1450 Executive Secretary I

I have NONE of this experience
I have less than 6 months (1000 hours) of this experience
I have at least 6 months (1000 hours) but less than 12 months (2000 hours) of this experience
I have at least 12 months (2000 hours) but less than 18 months (3000 hours) of this experience
I have at least 18 months (3000 hours) but less than 24 months (4000 hours) of this experience
I have at least 24 months (4000 hours) but less than 30 months (5000 hours) of this experience
I have at least 30 months (5000 hours) but less than 36 months (6000 hours) of this experience
I have at least 36 months (6000 hours) but less than 42 months (7000 hours) of this experience
I have 42 months (7000 hours) or more of this experience
3

How much secretarial experience do you have  encompassing editing and independently composing letters and other correspondence utilizing computer software/systems; researching, compiling and organizing data for various reports; and maintaining office/record systems? Job duties must be comparable to 1446 Secretary II.

I have NONE of this experience
I have less than 6 months (1000 hours) of this experience
I have at least 6 months (1000 hours) but less than 12 months (2000 hours) of this experience
I have at least 12 months (2000 hours) but less than 18 months (3000 hours) of this experience
I have at least 18 months (3000 hours) but less than 24 months (4000 hours) of this experience
I have at least 24 months (4000 hours) but less than 30 months (5000 hours) of this experience
I have at least 30 months (5000 hours) but less than 36 months (6000 hours) of this experience
I have at least 36 months (6000 hours) but less than 42 months (7000 hours) of this experience
I have at least 42 months (7000 hours) but less than 48 months (8000 hours) of this experience
I have at least 48 months (8000 hours) but less than 54 months (9000 hours) of this experience
I have at least 54 months (9000 hours) but less than 60 months (10000 hours) of this experience
I have 60 months (10000 hours) or more of this experience
4

Please select the answer that most accurately describes your net Words Per Minute (WPM).

I can type 39 or less net WPM
I can type 40 to 44 net WPM
I can type 45 to 49 net WPM
I can type 50 to 54 net WPM
I can type 55 or more net WPM
5A

Have you completed a recognized secretarial training program of at least two hundred forty (240) hours?

Yes No
5B

If you indicated that you have completed a recognized secretarial training program of two hundred forty (240) hours, please confirm that you understand that you must submit proof of satisfactory completion at the time of filing by emailing the documentation to casey.botkin@sfgov.org.

YES - I will email proof of my recognized secretarial training program completion to casey.botkin@sfgov.org by the filing deadline
N/A - I have not completed a recognized secretarial training program
6A

How many graded secretarial college units have you successfully completed?

I have not completed any graded secretarial college units
I have completed less than the equivalent to 5 semester units of graded secretarial college units
I have completed the equivalent to at least 5 semester units of graded secretarial college units but less than 10
I have completed the equivalent to at least 10 semester units of graded secretarial college units but less than 15
I have completed the equivalent to at least 15 semester units of graded secretarial college units but less than 20
I have completed the equivalent to 20 or more semester units of graded secretarial college units
6B

If you indicated that you have completed graded secretarial college units, please confirm that you understand you must submit proof of satisfactory completion at the time of filing by emailing the documentation to casey.botkin@sfgov.org.

Yes - I will email proof of my completion of graded secretarial college units to casey.botkin@sfgov.org by the filing deadline
N/A - I have not completed any graded secretarial college units
 

CERTIFICATION:  I certify that I am the author of this form and that all the information presented is true and based upon my experience. I understand that prior to an appointment I may be required to provide written verification of any of the information provided above and that I may be required by the hiring department to participate in performance test(s) during the probationary period. I further understand that any false, incomplete, or incorrect statement may result in dismissal or termination of employment with the City and County of San Francisco.