1424 Clerk Typist
|Department||San Francisco Unified School District|
|Date Opened||3/10/2020 08:00:00 AM|
|Filing Deadline||7/10/2020 5:00:00 PM|
|Job Type||CBT Discrete|
THIS IS A CITYWIDE EXAMINATION
Current positions are located only at the San Francisco Unified School District
THE FILING DEADLINE IS FRIDAY, JULY 10, 2020 AT 5:00PM
The examination date will be determined at a later date.
San Francisco is a vibrant and dynamic city, on the forefront of economic growth & innovation, urban development, arts & entertainment, as well as social issues & change. This rich tapestry of culture and ideas is sustained by our City's commitment to heighten the quality of life for San Franciscans and residents of the greater Bay Area. Our employees play an important role not only in making our City what it is today, but also in shaping the future of San Francisco. The City & County of San Francisco employs more than 28,000 individuals in various professional jobs and diverse array of services such as maintaining city streets and parks, driving buses and cable cars, providing public health services, keeping the streets safe and firefighting.
About this position:
Under general supervision, performs data entry and office clerical work of moderate difficulty in connection with the preparation and maintenance of a wide variety of operating, financial, purchasing, accounting and similar records; may supervise subordinate clerical personnel engaged in varied clerical work. Requires responsibility for: interpreting, carrying out and enforcing existing departmental policies and procedures in connection with office operations; making regular contacts with other departmental personnel, the general public and outside organizations relative to office operations; preparing, checking and reviewing detailed and important office operational records and reports.
What you will be doing:
May assign, supervise and review the work of subordinate clerical personnel in the performance of routine and somewhat varied clerical tasks.
May supervise and participate in the maintenance of a large variety of detailed clerical records, reports and similar materials.
Independently composes correspondence relative to standard or routine office operations.
Compiles and condenses data from various sources which requires an understanding of problems and terminology involved and relevant rules and regulations governing such activities.
Enters accounting and financial statements, contracts, payrolls, receipts and similar materials into the appropriate system and submits to authorizing officials, frequently requiring the use of independent judgment.
Monitors budget by logging purchases for contracts, purchases and other office needs in a spreadsheet or ledger, may assist in budget planning.
May compose and type routine correspondence requiring knowledge of departmental operations and regulations.
Receives and communicates with the general public in connection with providing information of departmental activities and/or directs them to the appropriate personnel.
May receive and account for moderate amounts of money.
Receives, organizes and files a variety of information and data in connection with the maintenance of office records.
Assembles materials and information from various sources relative to the typing of various documents and distributes to staff and/or the general public.
Operates various office machines.
Checks and reviews a variety of documents for sufficiency and conformance to established standards and requirements.
Submit and track work order requests for building maintenance issues.
Purchase, inventory and monitor the use of office supplies.
These minimum qualifications establish the education, training, experience, special skills and/or license(s) which are required for employment in the classification. Please note, additional qualifications (i.e., special conditions) may apply to a particular position and will be stated on the exam/job announcement.
One (1) year of clerical experience. Experience must have included data entry, answering telephones, and filing. Working as a sales clerk or restaurant help does not qualify.
License and Certification:
A recognized clerical training program of 240 hours or the equivalent of 15 semester units in graded clerical college units may substitute for up to 6 months of experience.
How To Apply
Applications for City and County of San Francisco jobs are only accepted through an online process. Visit www.jobaps.com/sf to register an account (if you have not already done so) and begin the application process.
Select the desired job announcement
Select “Apply” and read and acknowledge the information
Select either “I am a New User” if you have not previously registered, or “I have Registered Previously”
Follow instructions on the screen
Need help completing the application?
Computers are available for the public to file online applications in the lobby of the Dept. of Human Resources (from 8:00 a.m. to 5:00 p.m. Monday through Friday) at 1 South Van Ness Avenue, 4th Floor, San Francisco.
We communicate by email
You may be contacted by email about this announcement and, therefore, it is your responsibility to ensure that your registered email address is accurate and kept up-to-date. Also, you must ensure that email from CCSF is not blocked on your computer by a spam filter. To prevent blocking, you should set up your email to accept CCSF mail from the following addresses: @sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org.
You will receive a confirmation email that your online application has been received in response to every announcement for which you file. You should retain this confirmation email for your records. Failure to receive this email means that the online application was not submitted or received.
Word of advice
All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications. Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores.
Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores.
If you have any questions regarding the examination, please email Jennifer Long, Senior Human Resources Analyst, at email@example.com.
You may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at http://sfdhr.org/index.aspx?page=456.
Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.
Clerk Typist Exam (Weight 100%):
Candidates who meet the minimum qualifications will be invited to participate in a written, multiple-choice exam, designed to measure their relative knowledge, skills and abilities in job-related areas. The multiple choice exam will be administered either on a computer on in paper format. The type of format will depend on the size of the qualified applicant pool. Qualified candidates will be notified of the type of exam format in their exam appointment notification. The multiple-choice exam component may include, but not be limited to:
- Knowledge of modern office methods and procedures.
- Knowledge of English spelling and grammar.
- Knowledge of arithmetic (addition, subtraction, multiplication and division).
- Knowledge of the use of common office machines and equipment.
- Ability to use good judgment in making routine decisions in accordance with existing laws, ordinances, regulations and departmental policies and procedures.
- Ability to establish and maintain satisfactory working relationships with departmental personnel and the public.
- Ability to accurately enter written information into computer software.
- Ability to verify data from multiple sources in accordance with office policies and procedures.
- Ability to communicate effectively both orally and in writing.
- Ability to compile information from various sources for publication and distribution.
- Knowledge of Microsoft Office products (Word and Excel).
- Knowledge of Google products (Gmail, Docs, Sheets).
Qualified applicants will be notified by email of the exact time, date, and location of the examination(s).
As a selected candidate for a job, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you are a selected candidate. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances, such as:
- Candidates for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.
- Candidates for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164.
Having a conviction history does not automatically preclude you from a job with the City.
If you are a selected candidate, the hiring department will contact you to schedule a fingerprinting appointment.
Disaster Service Workers
The eligible list resulting from this examination is subject to change after adoption (e.g., as a result of appeals), as directed by the Human Resources Director or the Civil Service Commission.
The duration of the eligible list resulting from this examination process will be of 12 months, and may be extended with the approval of the Human Resources Director.
The certification rule for the eligible list resulting from this examination will be Rule of the List. Additional selection processes may be conducted by the hiring department prior to making final hiring decisions.
Terms of Announcement and Appeal Rights
Applicants must be guided solely by the provisions of this announcement, including requirements, time periods and other particulars, except when superseded by federal, state or local laws, rules or regulations. [Note: The correction of clerical errors in an announcement may be posted on the Department of Human Resources website at www.jobaps.com/sf.] The terms of this announcement may be appealed under Civil Service Rule 110.4. Such appeals must be submitted in writing to the Department of Human Resources, 1 S Van Ness Avenue, 4th Floor, San Francisco, CA 94103-5413 by close of business on the 5th business day following the issuance date of this examination announcement. Information concerning other Civil Service Commission Rules involving announcements, applications and examination policies, including applicant appeal rights, can be found on the Civil Service Commission website at http://sfgov.org/civilservice/rules.
Want more information regarding our employment policies?
Important Employment Information for the City and County of San Francisco can be obtained at http://sfdhr.org/information-about-hiring-process or hard copy at 1 South Van Ness Avenue, 4th Floor.
Should you keep copies of application documents?
Yes! Applicants should keep copies of all documents submitted, as these will not be returned.
Do you have the right to work?
All persons entering the City and County of San Francisco workforce are required to provide verification of authorization to work in the United States.
Do you have an ADA request?
If you meet the qualifications for this job there is information about how to make an ADA request at: http://sfdhr.org/information-about-hiring-process#applicantswithdisabilities
Are you a Veteran?
You can find information about requests for Veterans Preference at: http://sfdhr.org/information-about-hiring-process#veteranspreference
Will you receive seniority credit?
Information regarding seniority credit can be found at: http://sfdhr.org/information-about-hiring-process#senioritycredit
The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.
All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, ranging from 7.5%-13.25% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency.