7120 Buildings & Grounds Maintenance Superintendent

Recruitment #CBT-7120-098013


The filing period has been extended as continuous to accept additional applications as of 5PM on March 18, 2021.
Interested applicants are encouraged to file immediately as it may close at any time.
Those who have already submitted an application do not need to reapply.


Position Description:
Under general direction, manages and directs supervisory personnel, stationary engineers and various skilled craft workers in the safe operation, maintenance and repair of a group of buildings and surrounding grounds, including physical properties, machinery, equipment and other pertinent inside and outside facilities; maintains environmental health and safety compliance in accordance with applicable laws and regulations; and performs related duties as required.

Areas of operation may include but not be limited to the following: boiler rooms, heating and cooling systems, pumping and/or storage facilities, generators, emergency back-up equipment, elevators, landscaped areas adjacent to buildings, irrigation systems, pedestrian walks, roadways, automobile parking areas, kitchen and laundry equipment, bridge hydraulic and electrical distribution systems, diesel fueling equipment, vehicle wash racks, industrial waste equipment, hydraulic lifts, computerized systems including life-safety systems, energy conservation systems, preventive maintenance systems, work-order monitoring systems, building management and maintenance systems, telecommunications systems, water treatment and/or chemical treatment facilities.

Examples of Important and Essential Duties:
According to Civil Service Commission Rule 109, the duties specified below are representative of the range of duties assigned to this job code/class and are not intended to be an inclusive list.

1. Manages and coordinates activities and personnel engaged in the general maintenance and repair of all buildings and grounds.
2. Plans and directs facility maintenance, renovation and capital improvement projects and related programs; assigns duties to all permanent craft and building trade mechanics, operating engineers and maintenance personnel engaged in the upkeep and operations of buildings and adjacent grounds; inspects and certifies as to satisfactory completion of work done by city shops or crafts under private contract prior to certification for payment.
3. Confers with the administrator, department heads, city departments, contractors, outside organizations, tenants, the public and others concerned to effectuate necessary coordination required in the satisfactory functioning of maintenance and operational activities.

4. Designs, monitors and maintains building management and maintenance systems, operational procedures and records using applicable software; plans and supervises the repair, maintenance and alteration of mechanical and electrical systems; advises administrator and department heads on specific operational or mechanical features of complex equipment and systems.

5. Acts in behalf of the administrator or department head during various engineering and architectural design projects pertaining to the replacement or repair of major machinery, equipment and systems; coordinates various operations in connection with their installation.
6. Supervises all areas of operations including steam and electrical power generation and distribution, refrigeration and air conditioning, laundry and kitchen equipment, elevators, repair shops and related mechanical, electrical, pumping, heating, ventilation and plant machinery.

7. Prepares budgets, proposals, job estimates, and other reports or correspondence for activities supervised; develops and recommends requirements for personnel, materials, supplies and equipment; subsequently is responsible for expenditures for professional and nonprofessional services and purchase of operational materials and supplies within budgetary allocations.

8. Supervises the maintenance and routine care of the landscaped areas adjacent to all buildings including care of trees, shrubs, flowers and lawns; supervises the maintenance of all pedestrian walks, roadways and automobile parking areas; and directs the removal of hazardous materials.

Minimum Qualifications

Eight (8) years of experience operating, maintaining and repairing a wide variety of mechanical, electrical, pumping, heating, air conditioning, ventilation, refrigeration and related plant machinery and systems found in large industrial, production, commercial or institutional buildings; of which four (4) years must have been in a supervisory capacity directing the operation and maintenance activities of subordinate personnel. 

License and Certification:
Possession of a Universal Chlorofluorocarbon (CFC) certificate issued by the Federal Environmental Protection Agency for working with heating and ventilating equipment (HVAC) or other refrigeration equipment using CFC's and HCFC's. Possession of a valid class “C” Driver License. 

General Notes:
1. One-year of full-time equivalent is considered equivalent to 2,000 hours (2,000 hours of qualifying work experience is based on a 40-hour work week). Any overtime hours that you work above forty (40) hours per week are not included in the calculation to determine fulltime employment. 

2. A valid out-of-state driver's license is acceptable during the application process.

3. Applicants must meet minimum qualification requirements by the final filing date unless otherwise noted.

How To Apply

Applications for City and County of San Francisco jobs are only accepted through an online process. Visit www.jobaps.com/sf to register an account (if you have not already done so) and begin the application process.
  • Select the desired job announcement CBT-7120-098013
  • Select “Apply” and read and acknowledge the information
  • Select either “I am a New User” if you have not previously registered, or “I have Registered Previously”
  • Follow instructions on the screen
In line with the Official Public Health Order to slow the spread of COVID-19, “shelter-in-place” has been issued for all San Francisco residents that is expected to be in effect until further notice. As a result, Department of Human Resources (DHR)’s office (located at 1 South Van Ness Avenue, 4th Floor, San Francisco, CA 94103) is currently closed to the general public. If you have any questions, please feel free to email the Human Resources Analyst listed on this announcement.

Applicants may be contacted by email about this announcement and, therefore, it is their responsibility to ensure that their JobAps registered email address is accurate and kept up-to-date. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org, @famsf.org, @ccsf.edu). Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received. 

All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications. Resumes will not be accepted in lieu of a completed City and County of San Francisco Employment Application or as employment verification. Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores.

If you have any questions regarding this recruitment or application process, please contact the exam analyst, Breonna Santiago, by telephone at (415) 554-6022, or via email to Breonna.Santiago@sfgov.org.


Applicant's must submit a photocopy of their valid CFC Certificate and Driver license. Verification of experience must include: signature by the Human Resource or employer's representative, letter is on the employer’s letterhead, state the name of the applicant, specify dates of employment, job title(s) and duties performed, and hours of work if the position was/is part-time. City and County employees will receive credit for the duties of the class to which they are appointed. Credit for experience obtained outside of the employee’s class will only be allowed if recorded in accordance with the provisions of Civil Service Commission Rules. City and County of San Francisco employees do not need to submit verification of qualifying City employment, but must verify outside qualifying experience as stated above. Experience claimed in self-employment must be supported by documents verifying income, earnings, business license and experience comparable to the minimum qualifications of the position. Copies of income tax papers or other documents listing occupations and total earnings must be submitted. Failure to submit the required verification will result in rejection of the application. 

To submit Verification Documentation, Applicant's:
1. May upload the documents directly through JobAps; OR
2. Scan the documents and send as an e-mail attachment to: Breonna.Santiago@sfgov.org with the subject line "7120 Recruitment".


Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

Selection Procedures

Minimum Qualification Supplemental Questionnaire (Weight: Qualifying)
Applicants will be prompted to complete a Minimum Qualification Supplemental Questionnaire as part of the online employment application. This Minimum Qualification Supplemental Questionnaire is designed to obtain specific information regarding an applicant's experience in relation to the Minimum Qualifications for this position. Applicants must also complete the official application. It is essential that applicants provide complete information to identifying their education, experience and training. The Minimum Qualification Supplemental Questionnaire will be used to evaluate if the applicant possesses the required minimum qualifications. 

Basic Supervisory Exam (Weight: 40%)
Qualified applicants will be administered a multiple-choice examination that is designed to measure basic knowledge of various supervisory practices and procedures (e.g. directing, counseling, guiding, evaluating, motivating, disciplining, developing and training subordinates, delegation, etc.) as well as customer service and reading comprehension. The Basic Supervisory Exam will be administered either on a computer or in paper format. The type of format will depend on the size of the qualified applicant pool.

Qualified candidates will be notified of the date, time, location and type of exam format in their exam appointment notification. This is a standardized examination and, therefore, test questions and test answers are not available for public inspection or review.

 The score you achieve on this examination shall be valid and 'banked' for three years, starting from the date of the examination. This means that, during this three-year time period, you will not be required to take this test again should you apply and be found eligible for a future announcement for which this particular test is used. Please note this test is used for other supervisory classes therefore your test score may be applied to one or more of these classes if you choose to apply to future recruitments. If the test for this future announcement is held within one year of the date of this examination, your score will be automatically applied to that announcement. However, after one year, you have the option to either (a) apply your test score to the other announcement or (b) re-take the test. Re-testing is permitted no sooner than one year from the date of the examination and only in association with your eligibility for another announcement for which this test is used. Please note that, should you re-test, your re-test score would become your official score since it is the most recent.

Written-Multiple Choice Examination (Weight: 60%)
Candidates achieving a passing score on the Basic Supervisory Exam will be invited to participate in the written examination to assess a candidate's knowledge, skills and/or abilities in job-related areas which may include but not be limited to: knowledge of building operations and various crafts including electricity, construction, plumbing, power plants, landscape architecture, computerized monitoring and control, federal, state and local laws; safety knowledge; ability to analyze problems, develop solutions, prioritize various projects and activities, and utilize software applications; managerial ability, supervisory ability, human relations ability, project scheduling ability, written communication and record keeping abilities, and verbal communication ability.

Qualified candidates will be notified of the date, time, location and type of exam format in their exam appointment notification. This is a standardized examination and, therefore, test questions and test answers are not available for public inspection or review.

A passing score must be achieved on the Basic Supervisory Exam AND Written-Multiple Choice Examination in order to be placed on the eligible list and continue in the selection process.

Certification Rule:
The certification rule for the ranked eligible lists resulting from this examination will be Rule of Three Scores. The department may administer additional position-specific selection procedures to make final hiring decisions. 

Eligible List/Score Report:

A confidential eligible list of applicant names that have passed the civil service examination process will be created, and used for certification purposes only. An examination score report will be established, so applicants can view the ranks, final scores and number of eligible candidates. Applicant information, including names of applicants on the eligible list, shall not be made public unless required by law. However, an eligible list shall be made available for public inspection, upon request, once the eligible list is exhausted or expired and referrals resolved. The eligible list/score report resulting from this civil service examination process is subject to change after adoption (e.g., as a result of appeals), as directed by the Human Resources Director or the Civil Service Commission.

The duration of the eligible list resulting from this examination process will be of 12 months, and may be extended with the approval of the Human Resources Director.

To find Departments which use this classification, please see https://sfdhr.org/sites/default/files/documents/ASO-Level-Chart.pdf?documentID=21246.

Medical Examination:
Prior to appointment, candidates must successfully pass a medical examination to determine their ability to perform the essential functions of the job and/or the ability to meet the physical minimum requirements.

Drug Testing Requirement:
Applicants for positions in this classification who are not currently employed by the City and County of San Francisco in a safety-sensitive position represented by the Laborers’ International Union, Local 261 are required to pass pre-employment drug and alcohol testing. All employees in this classification may also be subject to drug and alcohol testing upon reasonable suspicion or after a work-related accident. Applicants with a positive result from a pre-employment drug test will be restricted from hire in safety-sensitive positions for six months after the date of the positive test.

Conviction History

As a selected candidate for a job, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you are a selected candidate. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances, such as:

  • Candidates for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.
  • Candidates for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164.

Having a conviction history does not automatically preclude you from a job with the City.

If you are a selected candidate, the hiring department will contact you to schedule a fingerprinting appointment.

Disaster Service Workers

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.


Terms of Announcement and Appeal Rights:
Applicants must be guided solely by the provisions of this announcement, including requirements, time periods and other particulars, except when superseded by federal, state or local laws, rules or regulations. Clerical errors may be corrected by the posting the correction on the Department of Human Resources website at www.jobaps.com/sf. The terms of this announcement may be appealed under Civil Service Rule 111A.35.1. The standard for the review of such appeals is ‘abuse of discretion’ or ‘no rational basis’ for establishing the position description, the minimum qualifications and/or the certification rule. Appeals must include a written statement of the item(s) being contested and the specific reason(s) why the cited item(s) constitute(s) abuse of discretion by the Human Resources Director. Appeals must be submitted directly to the Executive Officer of the Civil Service Commission within five business days of the announcement issuance date. 

General Information concerning City and County of San Francisco Employment Policies and Procedures:
Important Employment Information for the City and County of San Francisco can be obtained at http://sfdhr.org/information-about-hiring-process 

Copies of Application Documents:
Applicants should keep copies of all documents submitted, as these will not be returned.

Applicants with disabilities who meet the minimum eligibility requirements for this job announcement can find information on requesting a reasonable ADA Accommodation at: http://sfdhr.org/information-about-hiring-process#applicantswithdisabilities 

Information regarding requests for Veterans Preference can be found at: http://sfdhr.org/information-about-hiring-process#veteranspreference 

Seniority Credit in Promotional Exams: Information regarding seniority credit can be found at: https://sfdhr.org/information-about-hiring-process#senioritycredit

Right to Work:
All persons entering the City and County of San Francisco workforce are required to provide verification of authorization to work in the United States.

Exam Type: Combined Entrance Promotive
Issued: January 15, 2021
Amended 8/18/21 to Continuous to allow for larger qualified applicant pool
Carol Isen, Acting Human Resources Director
Department of Human Resources
Recruitment ID: CBT-7120-098013
CAO Breonna Santiago/ (415) 554-6022


All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, ranging from 7.5%-13.25% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency.

For more information about benefits, please click here.


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