8132 DA Investigative Assistant

Recruitment #CBT-8132-111685

Introduction

8132 DA Investigative Assistant

*Recruitment Extended to COB June 17, 2021 to Allow for Additional Applications*


Department Background

The San Francisco District Attorney's Office (SFDA) is the top law enforcement agency within the City and County of San Francisco enforcing all its laws to ensure the safety of the public at large and the support of all victims of crime. SFDA collaborates with the City’s diverse communities and law enforcement agencies to make San Francisco safe. Our office engages in public education and crime prevention efforts while maintaining the traditional role of investigating, charging, and prosecuting all criminal violations occurring within the City and County of San Francisco.

Position Description

Under supervision, the Investigative Assistant provides support in the prosecution of crime by performing a wide variety of paraprofessional and legal support activities in connection with alleged or suspected violations of various criminal laws. Positions in this class perform routine paraprofessional field office investigative and legal research assignments not requiring the expertise of a professional investigator or attorney.

Essential duties include but are not limited to:

·      Communicates with the Bureau of Investigations inspector(s), police department personnel, other law enforcement agencies, public defenders, private attorneys, and/or related witnesses to obtain and coordinate discovery for trials ensuring integrity of case files;

·      Drafts legal correspondence such as warrants and subpoenas for the appearance of witnesses to present evidence and testimony in court;

·      Investigates, collects and compiles case materials, documentary evidence in civil and criminal prosecution under the jurisdiction of the District Attorney;

·      Analyzes exhibits, witness statements and pleadings pertinent to criminal prosecution;

·      May assemble exhibits and performs other duties as are necessary during the course of criminal prosecution; performs time sensitive transcriptions;

·      Maintains case files, updates files with criminal histories, and archives files according to records retention polices established by the office;

·      Includes the opening, maintaining, monitoring and closing of legal case files as well as maintaining correspondences and records files;

·      Maintains accurate program records, compiles statistics relating to the work of the unit as required by grantors and by office procedures;

·      Generates complaints, and/or information, for Felony Courts and Misdemeanor Calendar Complaints to meet daily court deadlines;

·      Uses case management software to enter pleadings and pertinent case information such as evidence, witnesses, and criminal charges;

·      Assists attorneys with the set up and preparation of trial equipment such as laptops, speakers, projectors for power point presentations and/or playing recorded interviews for court proceedings and jury trials;

·      Indexes all closed files in case management system, scans all statistical data into appropriate databases prior to sending files to storage, ensuring the files are readily available when required;

·      Answers telephone and screens calls, assisting callers by providing information when possible; trains interns in Department procedures, ensuring that interns' work assigned by Assistant District Attorneys is complete;

·      Prepares case files for court; uses case management system to charge cases, obtains case information and amends pleadings used by the Department;

·      Supports the investigation and preparation of cases for prosecution; and

·      Performing related duties and responsibilities as assigned.

Minimum Qualifications

These minimum qualifications establish the education, training, experience, special skills and/or license(s) which are required for employment in the classification.  Please note, additional qualifications (i.e., special conditions) may apply to a particular position and will be stated on the exam/job announcement.

Education:

Possession of an Associate degree from an accredited college or university AND;

Experience:

Two (2) years of experience within the criminal justice prosecution system

Substitution:

Additional experience as described above may substitute for the required education on year-for-year basis.

Additional education may substitute for the required experience on a year-for-year basis.


NOTE - CONDITION OF EMPLOYMENT: SECURITY CLEARANCE

Security clearance is required as a condition of employment. Candidates for employment with the District Attorney’s Office are required to undergo a background investigation to determine suitability for employment in the classification and department. Failure to maintain security clearance may be the basis for termination from employment with the District Attorney’s Office.

How To Apply

Applications for City and County of San Francisco jobs are being accepted through an online process. Visit www.jobaps.com/sf to register an account (if you have not already done so) and begin the application process.

·       Select the desired job announcement

·       Select “Apply” and read and acknowledge the information

·       Select either “I am a New User” if you have not previously registered, or “I have Registered Previously”

·       Follow instructions on the screen

Due to the COVID-19 safety measures, public access to computers is limited or not available at this time.  However, typically, computers are available for the public (from 8:00 a.m. to 5:00 p.m. Monday through Friday) to file online applications in the lobby of the Department of Human Resources at 1 South Van Ness Avenue, 4th Floor, San Francisco.  Check their webpage at www.sfdhr.org to determine when they reopen to the public onsite visits and what safety protocols or criteria will be required for entry.

Applicants may be contacted by email about this announcement and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com).

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.

All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.

Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores. A resume does not substitute for the employment record section of the application. This section must be completed.

If you have any questions regarding this recruitment or application process, please contact the exam analyst, Richard Ng, by email at richard.ng@sfgov.org


Verifications:

All applicants may be required to submit verification of qualifying education and experience at any point in the application, examination and /or departmental process. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at http://sfdhr.org/index.aspx?page=456

Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco. For additional information regarding verification, refer to this web URL: http://www.sfdhr.org/index.aspx?page=20#verification

Selection Procedures

MINIMUM QUALIFICATION SUPPLMENTAL QUESTIONNAIRE (WEIGHT = Qualifying)

Candidates will be prompted to complete a Minimum Qualifications Supplemental Questionnaire (MQSQ) as part of the online employment application. This MQSQ is designed to obtain specific information regarding an applicant's experience in relation to the Minimum Qualifications for this position. Applicants must also complete the official application. It is essential that applicants provide complete information in identifying their education, experience and training. The MQSQ will be used to evaluate if the applicant possesses the required minimum qualifications.

SUPPLEMENTAL QUESTIONNAIRE (WEIGHT = 100%)

Applicants will be prompted to complete a Supplemental Questionnaire during the online application process. The Supplemental Questionnaire is designed to measure knowledge, skills and/or abilities in job-related areas which may include, are not limited to:

·     Ability to communicate with attorneys, office personnel, court personnel, representatives of other governmental entities and the general public with regards to criminal justice system activities.

·     Ability to enter data using computer skills for word processing, database management, trial presentation equipment and law practice software.

·     Ability to accept written and oral instructions.

·     Demonstrated ability to apply analytical thinking, good judgment and proper decision making to time sensitive critical projects relating to criminal courts system.

·     Demonstrated organizational skills and prioritization in a court or fast paced law office environment.

·     Ability to develop cooperative working relationships and maintain them over time.

·     Demonstrated attention to detail and accuracy when accomplishing all tasks.

A passing score must be achieved on the Supplemental Questionnaire Evaluation in order to be ranked on the eligible list.

Applicants meeting the minimum qualifications are not guaranteed advancement in the selection process. The department may administer additional selection procedures upon certification in order to make a final hiring decision.


Eligible List:
The eligible list resulting from this examination is subject to change after adoption (e.g., as a result of appeals), as directed by the Human Resources Director or the Civil Service Commission.

The duration of the eligible list resulting from this examination process will be twelve (12) months, and may be extended with the approval of the Human Resources Director.

http://sfdhr.org/index.aspx?page=20#eligiblelists


Certification:

The certification rule for the eligible list resulting from this examination will be Rule of List. Additional selection processes may be conducted by the hiring department prior to making final hiring decisions.


Notes:

1.    Applicants with disabilities who meet the minimum eligibility requirements for this job announcement can find information on requesting a reasonable ADA Accommodation at web URL:

       http://sfdhr.org/information-about-hiring-process#applicantswithdisabilities

2.    Information regarding requests for Veterans Preference can be found at web URL:

       http://sfdhr.org/information-about-hiring-process#veteranspreference

3.    Information regarding Seniority Credit in Promotional Exams can be found at:

       http://sfdhr.org/information-about-hiring-process#senioritycredit

4.    Applicants are advised to keep copies of all documents submitted. Submitted documents become a permanent part of the exam record and will not be returned. The hiring department may require applicants to present additional material at the time of appointment and/or at a later date.

5.    For general information concerning City and County of San Francisco employment policies and procedures, please refer to this web URL:

http://sfdhr.org/information-about-hiring-process

6.    For Right to Work policy, please refer to this web URL:

http://sfdhr.org/information-about-hiring-process#identification

7.    Ensure your application and any attachments to the application submitted at the time of filing are complete and accurate and include details on all experience, education, training and other information that qualifies you for this recruitment. Failure to submit a complete and accurate application at the time of filing may result in your ineligibility for this recruitment or inability to receive full credit for scoring purposes. Any new information concerning work experience, education, training and other information that is submitted after the filing deadline may not be used for scoring or considered to determine whether you meet the minimum qualifications.

8.    Terms of Announcement: Applicants must be guided solely by the provisions of this announcement, including requirements, time periods and other particulars, except when superseded by federal, state or local laws, rules or regulations. Clerical errors may be corrected by the posting the correction on the Department of Human Resources website at www.jobaps.com/sf.

       The terms of this announcement may be protested under Civil Service Rule 111A.19. The standard for the review of such appeals is ‘abuse of discretion’ or ‘no rational basis’ for establishing the position description, the minimum qualifications and/or the certification rule. Appeals must include a written statement of the item(s) being contested and the specific reason(s) why the cited item(s) constitute(s) abuse of discretion by the Human Resources Director. Appeals must be submitted directly to the Executive Officer of the Civil Service Commission within five business days of the announcement issuance date.


EXAM TYPE: ENTRANCE

ISSUED: 5/27/2021

EXTENDED: 6/10/2021

CAROL ISEN

HUMAN RESOURCES DIRECTOR

DEPARTMENT OF HUMAN RESOURCES

ANNOUNCEMENT NO: CBT-8132-111685

DAT/RN (628) 652-4041

Conviction History

As a selected candidate for a job, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you are a selected candidate. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances, such as:

  • Candidates for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.
  • Candidates for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164.

Having a conviction history does not automatically preclude you from a job with the City.

If you are a selected candidate, the hiring department will contact you to schedule a fingerprinting appointment.

Disaster Service Workers

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

Benefits

All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, ranging from 7.5%-13.25% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency.

For more information about benefits, please click here.

 



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