0922 Manager I - Programs and Planning Manager

Youth Workforce Development

Recruitment #PBT-0922-100113

Introduction

Youth Workforce Development, Enrichment Leadership & Skill Building Services

This is a Position Based Test conducted in accordance with Civil Service Commission Rule 111A.

Announcement has been amended to extend the filing deadline date and allow for additional applications.

Applicants who already applied will be included in the applicant pool and need not reapply. 

Also amended Minimum Qualifications #3 and #4 to delete the word “recent”.

 

The San Francisco Department of Children, Youth and Their Families (DCYF) brings together City government, schools, and community-based organizations to help our city’s children and youth, birth to age 24, and their families lead lives full of opportunity and happiness. We strive to make San Francisco a great place to grow up, and this requires resources, community engagement, collaboration, coordination, and creativity. Through our work we help children and youth to: be healthy; succeed in school and prepare for the future; engage in positive activities when school is out; contribute to the growth, development and vitality of San Francisco and live in safe and supported communities.

DCYF supports children and youth in every one of San Francisco's neighborhoods and districts with strategic funding to community-based organizations. The primary areas of DCYF funding are Early Care and Education; Out of School Time; Educational Supports; Enrichment, Leadership and Skill Building; Justice Services; Youth Workforce Development, Mentorship; Emotional Well-Being and Family Empowerment. Our investments are equitable and holistic, offering avenues to enhance learning, while simultaneously creating healthy family and community environments to support individual growth. Please visit our website at www.dcyf.org  for more information.

Job Description:

The Programs and Planning Manager provides administrative grants management leadership in support of furthering DCYF’s priorities and policies. The position manages program and administrative matters, policy, and community and multi-agency partnerships related to DCYF’s Youth Workforce Development and Enrichment, Leadership and Skill Building Service Areas; coordinates directly with the Mayor’s Opportunities for All Initiative to ensure service alignment and increase coordination with DCYF investments; gathers, develops and manages information utilized in the development of policies and procedures for budgets, grants, contracts, fiscal forecasting, program administration and evaluation, and other pertinent areas and functions; and encourages additional grant opportunities that further advance DCYF’s priorities. This position will serve as an intra-City and County of San Francisco (CCSF) -departmental and community liaison to promulgate DCYF’s priorities and policies.  This position will be under direction of the Director of Programs and Planning.

Essential Duties:

1. Supervise, coordinate, and deploy the Funding Team to support service goals, policy efforts, develop agendas, and facilitate team and cross-team meetings related to grant management.
2. Oversee the department’s programmatic and policy investments including grant monitoring, quality improvement, technical assistance, and develop and foster partnerships with City Departments, SFUSD and external funders.
3. Lead the Funding Team’s participation in the department’s planning process that includes the Community Needs Assessment (CNA), Services Allocation Plan (SAP) and Request for Proposal (RFP).
4. Coordinate with other DCYF managers and teams to ensure coordination and adherence to departmental goals.

Minimum Qualifications

1) Possession of a baccalaureate degree from an accredited college or university with major coursework in the social sciences, public or business administration, management, contract law, public policy, urban studies, economics, statistical analysis, finance, accounting or closely related field;  AND

2) Three (3) years of professional experience in grants management;   AND

3) Two (2) years of the required experience must include experience in all of the following areas of contract administration: contractor solicitation and selection; contract development and production; review and processing of approvals; and contract maintenance; AND

4) Six (6) months of the required experience must include experience with the development, implementation, monitoring, and support of programs and services that focus on strengthening families; early care and education; prevention and early intervention; health and well-being; youth workforce development and empowerment; out-of-school time; violence response and truancy prevention; and / or community building with a focus on children, youth, and their families.

SUBSTITUTION:   Applicants may substitute additional experience as described under minimum qualification #2 for the required education on a year-for-year basis up to 2 years.  One year of experience is equivalent to thirty (30) semester units/forty-five (45) quarter units.

Applicants must meet the minimum qualification requirement by the final filing date unless otherwise noted.

Desirable Qualifications:   The desirable qualifications may be used to identify job finalists at the end of the selection process when candidates are referred for hiring.

1. Two (2) years of experience include supervisory experience in the grants management field.
2. Extensive knowledge of non-profit administration.
3. Experience working with non-profit executive directors, finance directors, and other administrators.
4. Experience in nonprofit grant making.
5. Experience interacting effectively with San Francisco's diverse communities.
6. Excellent writing and communication skills.
7. Strong leadership skills demonstrated by prior project leadership. 

How To Apply

Applications for City and County of San Francisco jobs are only being accepted through an online process. Visit www.jobaps.com/sf   to register an account (if you have not already done so) and begin the application process.
• Select the desired job announcement.
• Select “Apply” and read and acknowledge the information.
• Select either “I am a New User” if you have not previously registered, or “I have Registered Previously”.
• Follow instructions on the screen.

Computers are available for the public (from 8:00 a.m. to 5:00 p.m. Monday through Friday) to file on-line applications in the lobby of the Department of Human Resources at 1 South Van Ness Avenue, 4th Floor, San Francisco.

Applicants may be contacted by e-mail about this announcement and, therefore, it is their responsibility to ensure that their registered e-mail address is accurate and kept up-to-date. Also, applicants must ensure that e-mail from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org).

Applicants will receive a confirmation e-mail that their on-line application has been received in response to every announcement for which they file. Applicants should retain this confirmation e-mail for their records. Failure to receive this e-mail means that the on-line application was not submitted or received.

All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.

Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores.
 
Your application and any attachments to the application submitted at the time of filing must be complete and accurate including the details on your experience, education, training, and other information that qualifies you for this recruitment.   Failure to submit a complete and accurate application at the time of filing may result in your ineligibility for this recruitment, or inability to receive full credit for scoring purposes.   Resumes may be attached to the application; however, resumes will not be accepted in lieu of a completed City and County of San Francisco application.

If you have any questions regarding this recruitment or application process, please contact Gilda Cassanego at Gilda.Cassanego@sfgov.org   or (415) 557-4859.

Verification of Experience and / or Education:

Applicants may be required to submit verification of the qualifying experience and education, at any point during the recruitment and selection process. Cover letters and resumes will not be accepted in lieu of verification of qualifying experience and education.

Failure to submit the required verification, when requested, may result in disqualification or ineligibility for employment. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at http://sfdhr.org/index.aspx?page=456

When requested, verification of qualifying experience must be signed by the employer or the employer’s authorized representative on the employer's business letterhead and must include the name of the applicant, job title(s), dates of employment, types of employment (part-time/full-time), and description of job duties performed. City employees who qualify based solely on City employment or a combination of City employment and outside experience may submit performance evaluations as proof of qualifying City experience in lieu of other verification, but must verify outside qualifying experience as stated above. City and County of San Francisco employees will receive credit for the duties of the class to which they are appointed. Credit for experience obtained outside of the employee’s class will be allowed only if recorded in accordance with the provisions of the Civil Service Commission Rules.

Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

All statements made on the application materials are subject to verification. For additional information regarding verification, refer to   https://sfdhr.org/information-about-hiring-process#verification .

Verification of education and/or work experience will be required at the time of hire.

Selection Plan

Supplemental Questionnaire - Minimum Qualification (Weight: Qualifying):

Candidates will be prompted to complete a Supplemental Questionnaire as part of the on-line employment application.  This Supplemental Questionnaire is designed to obtain specific information regarding an applicant's experience in relation to the Minimum Qualifications for this position. Applicants must also complete the official application. It is essential that applicants provide complete information in identifying their education, experience and training. The Supplemental Questionnaire will be used to evaluate if the applicant possesses the required minimum qualifications.

The examination process shall consist of the following:

Supervisory Test Battery: (Weight: 40%)

Candidates will be invited to participate in a computer-based examination designed to measure competencies in job-related areas which may include but not be limited to: Problem Solving; Leadership; Decision Making; Interpersonal skill; Human Resources Management; Team Building; Communication & Conflict Management. For more information about this Supervisory Test (and a suggested reading list) please visit: http://www.sfdhr.org/index.aspx?page=325 

A passing score must be achieved on the Supervisory Test Battery in order to continue in the selection process.
This is a standardized examination, and, therefore, test questions and answers are not available for public inspection or review.

Scores attained on the Supervisory Test Battery will be valid and 'banked' for three years, starting from the date of the examination. This means that, during this three-year time period, you will not be required to take the Supervisory Test Battery. The Supervisory Test Battery may be used for many other classes; therefore your test score may be applied to one or more of these classes if you choose to apply to future recruitments. If the selection process for the future announcement is held within one year of the date of this examination and it includes the Supervisory Test Battery, your score will be automatically applied to that announcement, However, after one year, you have the option to either (a) apply your test score to the other announcement or (b) re-take the Supervisory Test Battery. Re-testing is permitted no sooner than one year from the date of the examination and only in association with your eligibility for another announcement for which the Supervisory Test Battery is used. Please note that, should you re-test, your re-test score would become your official score since it is the most recent.

Only those applicants who pass the Supervisory Test Battery will receive a score on the Supplemental Questionnaire.

Supplemental Questionnaire – Exam Questions: (Weight 60%)

Candidates will be required to complete a Supplemental Questionnaire at the time of application to be submitted during the online application process.  There are three (3) questions.  The questionnaire was designed to measure the knowledge, skills and/or abilities in job-related areas which may include but not be limited to: Knowledge of: administrative and management principles and practices related to grants management; Ability to: manage, administer and coordinate complex projects; plan, coordinate and direct work of subordinates; plan, analyze and report upon projects and related problems; and recommend appropriate solutions; human relations, written and oral communication ability.

Applicants who meet the minimum qualifications are not guaranteed to advance through all of the steps in the selection process.

Candidates' scores will be placed on the score report / eligible list in rank order according to their final score.

Candidate scores on this examination may also be applied to other announcements involving other job titles, when directed by the Human Resources Director.

Certification Rule:

The certification rule used for the ranked eligible list resulting from this examination will be the Rule of the List/Score Report.  The hiring department may administer additional position-specific selection procedures to make a final hiring decision. 

Eligible List/Score Report:

A confidential eligible list of applicant names that have passed the civil service examination process will be created, and used for certification purposes only. An examination score report will be established, so applicants can view the ranks, final scores and number of eligible candidates. Applicant information, including names of applicants on the eligible list, shall not be made public unless required by law. However, an eligible list shall be made available for public inspection, upon request, once the eligible list is exhausted or expired and referrals resolved. The eligible list/score report resulting from this civil service examination process is subject to change after adoption (e.g., as a result of appeals), as directed by the Human Resources Director or the Civil Service Commission.

The duration of the eligible list/score report resulting from this examination process will be 12 months, and may be extended with the approval of the Human Resources Director.

Upon approval of the Human Resource Director (see Civil Service Rule 111A.26.5), the eligible list/score report resulting from this announcement may be used by other departments that also use this classification or a similar classification. To find other Departments which use this classification, please see
https://sfdhr.org/sites/default/files/documents/Forms-Documents/Position-Count-by-Job-Codes.pdf

Conviction History

As a selected candidate for a job, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you are a selected candidate. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances, such as:

  • Candidates for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.
  • Candidates for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164.

Having a conviction history does not automatically preclude you from a job with the City.

If you are a selected candidate, the hiring department will contact you to schedule a fingerprinting appointment.

Disaster Service Workers

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

Conclusion

Notes: Make sure your application and any attachments to the application submitted at the time of filing are complete and accurate and include details on all experience, education, training and other information that qualifies you for this recruitment. Failure to submit a complete and accurate application at the time of filing may result in your ineligibility for this recruitment or inability to receive full credit for scoring purposes. Any new information concerning work experience, education, training and other information that is submitted after the filing deadline may not be used for scoring or considered to determine whether you meet the minimum qualifications.

Position Based Testing information can be found at: http://www.sfdhr.org/index.aspx?page=20#positionbasedtesting.

Information about the Hiring Process:  Information about the hiring process can be found at: http://sfdhr.org/information-about-hiring-process 

General Information concerning City and County of San Francisco Employment Policies and Procedures can be found at: http://sfdhr.org/information-about-hiring-process

Seniority Credit in Promotional Exams can be found at: http://www.sfdhr.org/index.aspx?page=20#senioritycredit

Requests: Applicants with disabilities who meet the minimum eligibility requirements for this job announcement can find information on requesting a reasonable ADA Accommodation at:
 http://sfdhr.org/information-about-hiring-process#applicantswithdisabilities
 
Information regarding requests for Veterans Preference can be found at: http://www.sfdhr.org/index.aspx?page=20#veteranspreference

Copies of Application Documents:  Applicants are encouraged to keep copies of all documents submitted. Submitted documents become a permanent part of the exam records and will not be returned.

Right to Work:   All persons entering the City and County of San Francisco workforce are required to provide verification of authorization to work in the United States

For additional information regarding Verification, refer to https://sfdhr.org/information-about-hiring-process#verification .

Terms of the Announcement: http://www.sfdhr.org/index.aspx?page=20#announcementsdefinitions

Applicants must be guided solely by the provisions of this announcement, including requirements, time periods and other particulars, except when superseded by federal, state or local laws, rules or regulations. Clerical errors may be corrected by the posting the correction on the Department of Human Resources website at www.jobaps.com/sf.

The terms of this announcement may be appealed under Civil Service Rule 111A.35.1. The standard for the review of such appeals is ‘abuse of discretion’ or ‘no rational basis’ for establishing the position description, the minimum qualifications and/or the certification rule. Appeals must include a written statement of the item(s) being contested and the specific reason(s) why the cited item(s) constitute(s) abuse of discretion by the Human Resources Director. Appeals must be submitted directly to the Executive Officer of the Civil Service Commission within five business days of the announcement issuance date.

Exam Type: COMBINED PROMOTIVE & ENTRANCE
Micki Callahan, Director
Department of Human Resources

Recruitment Number: PBT-0922-100113
Issued: September 13 2019
DHR/GC (415) 557-4859

Benefits

All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, ranging from 7.5%-13.25% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency.

For more information about benefits, please click here.

 


Click on a link below to apply for this position:

Fill out the Supplemental Questionnaire and Application NOW using the Internet.
View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here.

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