0932 Manager IV, Bureau of Building and Repair

Assistant Superintendent, BBR

Recruitment #PBT-0932-065896

Introduction

This announcement is reissued for informational purposes only December 4, 2015–December 8, 2015.  Applications were only accepted October 29, 2015 – November 20, 2015.  No new applications will be accepted. Announcement amended and posted to provide information regarding the selection procedure.

This is a Position Based Test conducted in accordance with Civil Service Rule 111A.

POSITION DESCRIPTION:
Under administrative direction, this position reports directly to the Superintendent of the Bureau of Building Repair (BBR), and assists in conducting activities related to the operations, maintenance, repair, construction and alteration of city-owned buildings, facilities and structures.  Essential functions of this job include: assisting in the development, review, analysis, interpretation, investigation, implementation, and enforcement of rules, regulations, codes, operating methods and procedures, policies, and written reports relevant to the bureau’s operations; managing the work of second-level supervisors and others engaged in organizing and coordinating work activities, assignments, costs, and personnel procedures; supervising second-level supervisors by leading, motivating, disciplining, and providing recognition and training for bureau employees; assisting in directing the bureau’s safety and training programs and enforcing safety codes and procedures; providing fiscal management by assisting in the preparation and execution of the bureau’s annual budget; facilitating the requisition, storekeeping, and maintenance of supplies, materials and equipment and ensuring that mechanical and motorized equipment is maintained and replaced as necessary; assisting in directing the preparation of interdepartmental work orders (IDWOs) for services from the bureau, and with contracts and requests for proposals (RFPs) for services to the bureau, and with making recommendations regarding the awarding of contracts; representing the Department and acting on behalf of the superintendent at Board, Commission, and community meetings, labor negotiations, to legislative bodies, public and private agencies, and the public; investigating, documenting, recording findings and analyzing results in response to problems, inquiries, requests and complaints; communicating orally and in writing with departmental director, deputy directors, other assistant superintendents, staff members, City and outside agency representatives, contractors, or business and property owners; using a personal computer to write complex reports, performance appraisals, and to access department/bureau databases such as Computerized Maintenance Management Systems/Work Order Tracking System, Financial Reports and inter/intra net links for business processes; using a two-way radio, cell phone or pager to communicate; maintaining a valid driver license and driving to various locations; conducting field inspections; and participating in departmental and City-wide emergency response team; and performing related duties as required.  

Nature of Work:
This position requires the ability to stand and walk for prolonged periods; to walk on hilly or uneven ground; to climb up and down stairs or ladders to the second story; to bend the knees and back; to enter confined spaces; and to lift objects weighting up to 25 lbs. in the course of performing field inspections.  It requires working weekends and holidays as needed. Incumbents also will be required to wear a pager or carry a cell phone and be on call 24/7 to respond to emergencies. 

Minimum Qualifications

1.  Seven (7) years of experience in work emphasizing building construction, improvements, maintenance and repair for a wide range of facilities such as police stations, fire houses, libraries, jails, clean/waste water structures, and community art/cultural centers; AND

2.  Three (3) years of this experience must be as a second-level craft shop supervisor with responsibility for immediate assignment, inspection, and evaluation of the work of first-level supervisors or foremen engaged in building, structure or facility operations, repair, construction, alteration or maintenance; OR

Three (3) years of this experience must be as a manager with responsibility for estimating, planning, and scheduling crafts work related to buildings, facilities, and structures. This experience must include direct reporting to an assistant superintendent, assistant department head, or company vice president; AND

3.  Possession and maintenance of a valid class C drivers license.  

Applicants must meet the meet the minimum qualifications requirement by the final filing date unless otherwise noted.

Note:
One year full-time employment is equivalent to 2000 hours (2000 hours of qualifying work experience is based on a 40 hour work week).  Any overtime hours that you work above forty (40) hours per week are not included in the calculation to determine full-time employment.

DESIRABLE QUALIFICATIONS:
The stated desirable qualifications may be used to identify job finalists at the end of the selection process when candidates are referred for hiring.

  • Two (2) years of experience in certification, documentation, and/or administration as teaching/mentoring program person for crafts and apprentices.
  • Two (2) years of experience in Enterprise Asset/Computerized Maintenance Management System (CMMS) that includes working knowledge of CMMS usage and purpose for construction/improvement/repair/maintenance and capital business processes, resource allocations, and inventory/procurement control.
  • Six (6) months of experience with Project Management.

How To Apply

Applications for City and County of San Francisco jobs are only accepted through an online process. Visit www.jobaps.com/sf to register an account (if you have not already done so) and begin the application process.

  • Select the desired job announcement
  • Select “Apply” and read and acknowledge the information
  • Select either “I am a New User” if you have not previously registered, or “I have Registered Previously”
  • Follow instructions on the screen

Computers are available for the public (from 8:00 a.m. to 5:00 p.m. Monday through Friday) to file online applications in the lobby of the Dept. of Human Resources at 1 South Van Ness Avenue, 4th Floor, San Francisco.

Applicants may be contacted by email about this announcement and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date.  Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter.  To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org).

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file.  Applicants should retain this confirmation email for their records.  Failure to receive this email means that the online application was not submitted or received.

All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline.  Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.

Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores.

If you have any questions regarding this recruitment or application process, please contact the exam analyst, Angie Ignao, at (415) 554-6107, or via email to: angie.ignao@sfdpw.org.

Verification:
Applicants may be required to submit verification of the qualifying experience and education, at any point in the application, examination or departmental selection process.  If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at http://sfdhr.org/index.aspx?page=456 .  

Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.  

Selection Procedures

Supplemental Questionnaire: (Qualifying)
Applicants will be prompted to complete a supplemental questionnaire as part of the online employment application. The Supplemental Questionnaire is designed to obtain specific information regarding an applicant’s experience in relation to the Minimum Qualifications for this position. It is essential that an applicant provides complete information in identifying their experience. The Supplemental Questionnaire will be used to evaluate if an applicant meets the minimum qualifications. Applicants must also complete the official application. The information in the Supplemental Questionnaire will not be scored and is collected for informational purposes only.  

Trades Supervisory Written Examination: (Weight: 40%)
Candidates will be administered a written multiple-choice examination that includes test items that relate to various supervisory practices and procedures (e.g., directing subordinates, delegating tasks to subordinates, providing customer service, demonstrating appropriate supervisory/leadership behavior, addressing and/or evaluating subordinate issues, behavior and performance, etc.) as well as reading comprehension items.

This is a standardized examination and, therefore, test questions and test answers are not available for public inspection or review.

The score you achieve on this examination shall be valid and 'banked' for three years, starting from the date of the examination. This means that, during this three-year time period, you will not be required to take this test again should you apply and be found eligible for a future announcement for which this particular test is used. Please note this test is used for other supervisory classes therefore your test score may be applied to one or more of these classes if you choose to apply to future recruitments. If the test for this future announcement is held within one year of the date of this examination, your score will be automatically applied to that announcement. However, after one year, you have the option to either (a) apply your test score to the other announcement or (b) re-take the test. Re-testing is permitted no sooner than one year from the date of the examination and only in association with your eligibility for another announcement for which this test is used. Please note that, should you re-test, your re-test score would become your official score since it is the most recent.

Oral/Performance Examination (Weight 60%)
Candidates achieving a passing score on the written exam will be invited to participate in the oral/performance examination to assess a candidate’s knowledge, skills and/or abilities in job-related areas which may include but not be limited to: knowledge of the operations, maintenance, repair, construction and alteration required to preserve City-owned buildings, facilities and structures, project management ability, supervisory ability, human relations ability and oral communication ability. Candidates must achieve a passing score on the oral/performance examination in order to be ranked on the eligible list.  

CERTIFICATION RULE:
The certification rule for the ranked eligible lists resulting from this examination will be Rule of Ten Scores. The department may administer additional position-specific selection procedures to make final hiring decisions.  

Eligible List: http://www.sfdhr.org/index.aspx?page=20#eligiblelists  
The eligible list resulting from this examination is subject to change after adoption (e.g., as a result of appeals), as directed by the Human Resources Director or the Civil Service Commission.  The duration of the eligible list resulting from this examination process will be 12 months, and may be extended with the approval of the Human Resources Director.  

Upon approval of the Human Resource Director (see Civil Service Rule 111A.26.5), the eligible list resulting from this announcement may be used by other departments that also use this classification or a similar classification.  To find other Departments which use this classification, please see http://www.sfdhr.org/Modules/ShowDocument.aspx?documentID=21246 .  Search that document by title or job code to see which departments use the classification.

Conviction History

As part of the selection process an image of your fingerprints will be captured and sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) history will disqualify you as a candidate based on the specific requirements of the position to which you are applying. If selected for fingerprinting, the hiring department will contact you to schedule an appointment.

Candidates applying for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.

Candidates applying for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164.

Disaster Service Workers

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

Conclusion

Reasonable Accommodation Request: Applicants with disabilities who meet the minimum eligibility requirements for this job announcement can find information on requesting a reasonable ADA Accommodation at: http://www.sfdhr.org/index.aspx?page=20#applicantswithdisabilities

Veteran’s Preference: Information regarding requests for Veterans Preference can be found at: http://www.sfdhr.org/index.aspx?page=20#veteranspreference   

Seniority Credit in Promotional Exams: Information regarding requests for seniority credit can be found at: http://www.sfdhr.org/index.aspx?page=20#senioritycredit   

General Information concerning City and County of San Francisco Employment Policies and Procedures: http://www.sfdhr.org/index.aspx?page=20

Terms of the Announcement: http://www.sfdhr.org/index.aspx?page=20#announcementsdefinitions  
Applicants must be guided solely by the provisions of this announcement, including requirements, time periods and other particulars, except when superseded by federal, state or local laws, rules or regulations.  Clerical errors may be corrected by the posting the correction on the Department of Human Resources website at www.jobaps.com/sf .  

The terms of this announcement may be appealed under Civil Service Rule 111A.35.1. The standard for the review of such appeals is ‘abuse of discretion’ or ‘no rational basis’ for establishing the position description, the minimum qualifications and/or the certification rule.  Appeals must include a written statement of the item(s) being contested and the specific reason(s) why the cited item(s) constitute(s) abuse of discretion by the Human Resources Director.  Appeals must be submitted directly to the Executive Officer of the Civil Service Commission within five business days of the announcement issuance date.  

Copies of Application Documents: Applicants should keep copies of all documents submitted, as these will not be returned.  

Right to Work: http://www.sfdhr.org/index.aspx?page=20#identification  
All persons entering the City and County of San Francisco workforce are required to provide verification of authorization to work in the United States  

COMBINED PROMOTIVE AND ENTRANCE
Issued: October 29, 2015
Amended: November 6, 2015 to extend filing deadline
Amended: December 4, 2015 to amend selection procedure  

Micki Callahan, Human Resources Director
Department of Human Resources
Recruitment ID: PBT-0932-065896
MCCP No. 90-003
GSA - AI (415) 554-6107

Benefits

All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, ranging from 7.5%-13.25% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency.

For more information about benefits, please click here.

 



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