1054 IS Business Analyst-Principal

Recruitment #PBT-1054-092504

Introduction

This is Position Based Test conducted in accordance with Civil Service Rule 111A 

THIS ANNOUNCEMENT IS AMENDED TO EXTEND THE FILING PERIOD. INTERESTED APPLICANTS ARE ENCOURGED TO FILE IMMEDIATLEY 

POSITION DESCRIPTION: Under general directions, this position will work with San Francisco Public Works Information Technology Division to serve as the top authority in one or more related specialties for enhancing and supporting complex solutions within the Department. The essential functions of this class include:  

  • Manage complex solutions; design, plan, and analyze new or existing solutions for meeting users' business needs by gathering requirements and other information and recommend modifications or develop enhancements to solutions;
  • Monitor technical design in relation to solutions changes/goodness of fit to requirements; maintain system documentation;
  • Optimize solution designs through review and analysis of user needs; customize solutions through design and administration;
  • Provide advice on the functionality of new programs and compatibility of modifications to ensure user needs are met;
  • Coordinate solution related activities with other departments for multi-departmental solution projects;
  • Coordinate and/or attend project team meetings and user meetings;
  • Collect Business Requirements, process interviews, and data architecture;
  • Review architecture design, solution integration, data flow, and documentation;
  • Review data processing and workflow needs in order to identify efficiencies by better using existing technology and/ or new technology, include tablets and other mobile technology, along with accompanying workflow/human changes;
  • Organize the collaborative development of business requirements and specifications for the enhancement/new technologies and workflow as well as ensure appropriate levels of agreement and sign-off; manages relationship with IT staff to develop/amend programs that would facilities activities of the organization;
  • Serve as business lead for organization-wide that impact several sections, including: project timeline, kick-off meetings, approvals, follow through, implementation, debriefs, training documentation, continuous improvement, reporting, hand-off, must be able to work on multiple projects at one time;
  • Supervise the technical/analytic support for software applications [data processing, reports, trouble shooting, vendor communication] in order for successful and complete utilization of technology;
  • Monitors business processes by tracking performance, resolving problems, publishing progress reports, recommending improvement actions;
  • Maintains business protocols by capturing and updating policies;
  • Oversee procedure manuals, training documents and requirements documentation in user friendly format to ease organization's adoption to the new technology;
  • Contributes to team effort by accomplishing related results as needed;
  • Monitor work products throughout the project lifecycle;
  • Conduct and perform related duties as required.

 

Minimum Qualifications

These minimum qualifications establish the education, training, experience, special skills and/or license(s) which are required for employment in the classification.  Please note, additional qualifications (i.e., special conditions) may apply to a particular position and will be stated on the exam/job announcement.

Education:
An associate degree in computer science or a closely related field from an accredited college or university OR its equivalent in terms of total course credits/units [i.e., at least sixty (60) semester or ninety (90) quarter credits/units with a minimum of twenty (20) semester or thirty (30) quarter credits/units in computer science or a closely-related field].

Experience:
Five (5) years of experience in the information systems field, including system analysis, business process design, development and implementation of business application solutions or IT project management.

Substitution:
Additional experience as described above may be substituted for the required degree on a year-for-year basis (up to a maximum of two (2) years). One (1) year is equivalent to thirty (30) semester units / forty-five (45) quarter units with a minimum of 10 semester / 15 quarter units in computer science or a closely related field.

 

Desired Qualifications:The stated desirable qualifications may be used to identify job finalists at the end of the selection process when candidates are referred for hiring.

  • Experience in Systems Analysis, Design and Development
  • Experience with databases  
  • Knowledge of developing Web-enabled applications 
  • Professional IS Business Analyst work experience in Public Sector [Government or Nonprofit]
  • Experience in the roles of business analysis, system analysis, requirements analysis or management, process improvement, and consulting
  • Knowledge and understanding of the Software Development Life Cycle, including Build & Release Management
  • Manage project team activities with a proven track record implementing significant automated systems
  • Experience in supervising analytical, methodical and resourceful approach to problem-solving, identifying and commenting root causes and corrective actions to meet short-term and long-term business and system requirements
  • Experience in control organizational, administrative and procedural problems, conceptualize and recommend application of technology to resolve these problems, and explaining the issues to non-technical client personnel
  • Strong oral and written communications skills
  • Experience in analytical thinking and problem solving
  • Experience in client service orientation
  • ITIL Foundations Certification

How To Apply

Applications for City and County of San Francisco jobs are only accepted through an online process. Visit www.jobaps.com/sf to register an account (if you have not already done so) and begin the application process.

• Select the desired job announcement
• Select “Apply” and read and acknowledge the information
• Select either “I am a New User” if you have not previously registered, or
•“I have Registered Previously” Follow instructions on the screen

Computers are available for the public (from 8:00 a.m. to 5:00 p.m. Monday through Friday) to file online applications in the lobby of the Dept. of Human Resources at 1 South Van Ness Avenue, 4th Floor, San Francisco. Applicants may be contacted by email about this announcement and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date.

Resumes are NOT verification documents.

Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org).

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.

You can also watch this video for further assistance with our online application system: click here

All work experience, education, training and other information substantiating how you meet the minimum qualifications MUST be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.

Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores. If you have any questions regarding this recruitment or application process, please contact the exam analyst, Aarti Lata, at (415) 554-6044 or via email to: Aarti.Lata@sfgov.org

Verification: Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at click here

Verification of qualifying experience, when requested, must be documented on the employer's business letterhead and must include the name of the applicant, job title(s), dates of employment, description of job duties performed, and signature of the employer's authorized representative. Experience claimed in self-employment will only be accepted if supported by documents verifying income, earnings, business license and experience comparable to minimum qualifications above. Copies of tax papers or other documents listing occupation and total earnings must be submitted. Employees of the City and County of San Francisco may submit performance evaluations showing duties performed to verify qualifying City experience. City employees will receive credit for the duties of the class to which appointed. Credit for experience obtained outside of the employee's class will be allowed only if recorded in accordance with the provisions of Civil Service Commission Rules. Verification may be waived if impossible to obtain. The applicant must submit a signed statement explaining why verification cannot be obtained. Waiver requests will be considered on a case-by-case basis. Failure to provide the required verification, or request for waiver when requested may result in rejection of application.

Resumes will not be accepted in lieu of a completed City and County of San Francisco application.

Note: Falsifying one's education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco. Make sure your application and any attachments to the application submitted at the time of filing are complete and accurate and include details on all experience, education, training and other information that qualifies you for this recruitment. Failure to submit a complete and accurate application at the time of filing may result in your ineligibility for this recruitment or inability to receive full credit for scoring purposes. Any new information concerning work experience, education, training and other information that is submitted after the filing deadline may not be used for scoring or considered to determine whether you meet the minimum qualifications.

Selection Procedures

Minimum Qualification Supplemental Questionnaire (MQSQ - Weight: Qualifying)

Applicants will be prompted to complete a supplemental questionnaire as part of the online employment application. It is essential that applicants provide complete information in identifying their education, experience, training and/or licensure, consistent with the information provided on their application. The supplemental questionnaire will be used to evaluate whether applicants meet the minimum qualifications for this position. Applicants must also complete the official application. The information in the supplemental questionnaire will not be scored and is collected for informational purposes.

Supplemental Questionnaire Evaluation Examination: (Weight: 100%)

Applicants who meet the minimum qualifications will be sent a Supplemental Questionnaire Evaluation Examination to complete and return. The Supplemental Questionnaire Evaluation Examination is designed to measure the knowledge skills and/or abilities in job-related areas required for the position which may include but not limited to knowledge of requirements, practices, and techniques of project management, functional requirements, project cost estimating, systems development life cycle, business applications development; Knowledge of managing and directing a group of workers, including the ability to provide counseling and mediation, persuade convince and train others; Ability to communicate effectively orally and writing; Communicate clear expectations to subordinate and motivate them to perform effectively; Ability to establish and maintain good working relations with department personnel, staff, vendors, peers and management; Knowledge of understanding and learn a variety of business procedures and processes, exercise the judgment, decisiveness and creativity required in situations involving the direction, control and planning of a program or multiple programs; Ability to use logic analysis to decide the time, place and sequence of operations within an organizational framework, as well as the ability to oversee their execution; Ability to read and understand professional journals and literature, coordinate highly technical procedures and complex reporting requirements; Ability to design complex, reports, prioritize competing request for service; conduct cost/benefit; Ability to prepare technical specifications; produce complex reports; Knowledge of developing new approaches and solutions outside of existing theories and principles, engage in high level consulting.Candidates will be placed on the eligible list in rank order according to their final passing score.  

The Supplemental Questionnaire Evaluations Examination will be rated and scored. A passing score must be achieved on the Supplemental Questionnaire Evaluation Examination component in order to be ranked on the eligible list. Candidate scores on this examination may also be applied to other announcement involving other job titles, when directed by the Human Resources Director.

Certification: The certification rule for the eligible list resulting from this examination will be Rule of Ten Scores. Additional selection processes may be conducted by the hiring department prior to making final hiring decisions.

Eligible List:
A confidential eligible list of applicant names that have passed the civil service examination process will be created, and used for certification purposes only. An examination score report will be established, so applicants can view the ranks, final scores and number of eligible candidates. Applicant information, including names of applicants on the eligible list, shall not be made public unless required by law. However, an eligible list shall be made available for public inspection, upon request, once the eligible list is exhausted or expired and referrals resolved. The eligible list/score report resulting from this civil service examination process is subject to change after adoption (e.g., as a result of appeals), as directed by the Human Resources Director or the Civil Service Commission.

The duration of the eligible list resulting from this examination process will be of  6 months and may be extended with the approval of the Human Resources Director. Upon approval of the Human Resource Director (see Civil Service Rule 111A.26.5), the eligible list/score report resulting from this announcement may be used by other departments that also use this classification or a similar classification. To find other Departments which use this classification, please see click here.

Notes:

1] Applicants who meet the minimum qualifications are not guaranteed to advance through all of the steps in the selection process.

2] Candidates must achieve a passing score on the written examination in order to be ranked on the eligible list.

Conviction History

As a selected candidate for a job, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you are a selected candidate. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances, such as:

  • Candidates for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.
  • Candidates for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164.

Having a conviction history does not automatically preclude you from a job with the City.

If you are a selected candidate, the hiring department will contact you to schedule a fingerprinting appointment.

Disaster Service Workers

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

Conclusion

Terms of Announcement:

Applicants must be guided solely by the provisions of this announcement, including requirements, time periods and other particulars, except when superseded by federal, state or local laws, rules or regulations. Clerical errors may be corrected by the posting the correction on the Department of Human Resources website at www.jobaps.com/sf. The terms of this announcement may be appealed under Civil Service Rule 111A.35.1. The standard for the review of such appeals is ‘abuse of discretion’ or ‘no rational basis’ for establishing the position description, the minimum qualifications and/or the certification rule. Appeals must include a written statement of the item(s) being contested and the specific reason(s) why the cited item(s) constitute(s) abuse of discretion by the Human Resources Director. Appeals must be submitted directly to the Executive Officer of the Civil Service Commission within five business days of the announcement issuance date.

Reasonable Accommodations Request: Applicants with disabilities who meet the minimum eligibility requirements for this job announcement can find information on requesting a reasonable ADA Accommodation at: click here

Veterans Preference: Information regarding requests for Veterans Preference can be found at: click here

Seniority Credit in Promotional Exams: Information regarding seniority credit can be found at: click here

General Information concerning City and County of San Francisco Employment Policies and Procedures: Important Employment Information for the City and County of San Francisco can be obtained at click here or hard copy at 1 South Van Ness Avenue, 4th Floor.

Copies of Application Documents: Applicants should keep copies of all documents submitted, as these will not be returned

Right to Work: All persons entering the City and County of San Francisco workforce are required to provide verification of authorization to work in the United States.

 

Exam Type: Combined Entrance and Promotive

Issued: August, 21 2019

Micki Callahan, Human Resources Director

Department of Human Resources

Recruitment ID: PBT-1054-092504

GSA AL (415)554-6044

 

Benefits

All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, ranging from 7.5%-13.25% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency.

For more information about benefits, please click here.

 


Click on a link below to apply for this position:

Fill out the Supplemental Questionnaire and Application NOW using the Internet.
View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here.

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