1823 - Senior Administrative Analyst

Workforce and Economic Program Services Bureau (WEPS)

Recruitment #PBT-1823-099298

Introduction

1823 – Sr. Admin Analyst

San Francisco Public Utilities Commission, Workforce and Economic Programs Services Bureau (WEPS)

PBT-1823-099298

This is a Position-Based Test conducted in accordance with CSC Rule 111A.

Applicants are encouraged to apply as soon as possible as this position may close at any time, but no earlier than 5pm, December 23, 2019.

Who are we?
San Francisco Public Utilities Commission (SFPUC)
Headquartered in San Francisco, we have 2,300 employees working in seven counties with a combined annual operating budget of over $900 million.

Our Mission: To provide our customers with high quality, efficient, and reliable water, power, and wastewater services in a manner that values environmental and community interests and sustains the resources entrusted to our care.

Our Vision: We are an innovative utility leader, recognized for excellent results in service, safety, stewardship, and inclusiveness.

We are an award-winning and industry-leading utilities organization committed to our customers, community interests, and the environment. To learn more about our organization, please visit our website at www.sfwater.org

We are proud of our infrastructure and programs, but most importantly, we value our highly qualified and dedicated workforce which ensures that this vision becomes a reality. As you explore career opportunities with us, download our career guide and learn about what you can expect during the hiring process.

About the Department: Workforce and Economic Program Services Bureau (WEPS)

The SFPUC’s Infrastructure Division supports the agency’s three service Enterprises and manages its capital programs, including the $4.8 billion Water System Improvement Program (WSIP), the $6.9 billion Sewer System Improvement Program (SSIP) and the $1 billion Hetch Hetchy Capital Improvement Program (HCIP). The Workforce and Economic Program Services Bureau within the Infrastructure Division provides several key administrative and management functions for the agency with respect to its capital investment programs, enterprises’ needs, and City and County of San Francisco’s requirements. The Bureau directly, and in cooperation with the Office of Economic and Workforce Development (OEWD), conducts, administers, advises, manages, or otherwise supports several workforce development related programs, contractor assistance programs, and economic initiatives, among other functions on behalf of the SFPUC.

Position Description

Under general direction of the Infrastructure Division’s Director of Workforce and Economic Programs (WEPS), the 1823 Senior Administrative Analyst will conduct complex technical analysis of large, complex data sets, including sensitive worker data from Certified Public Records and other systems, and will review large, multi-year capital infrastructure projects to ensure accuracy and compliance with applicable Federal, State and local laws, regulations and procedures to satisfy multiple requirements for a wide range of stakeholders and audiences. The incumbent will provide monitoring, evaluation, and reporting support in the administration of the WSIP, SSIP, AWSS, Water, Wastewater and Power projects that prioritize construction labor and training initiatives to increase the participation of impacted communities on the SFPUC’s capital programs. The incumbent will administer the Project Labor Agreement’s Substance Abuse Prevention Policy for all covered projects, identify resources needed for successful implementation, attend and present at PreBid and PreCon meetings, coordinate, attend, document and present at PreJob meetings, and may perform other duties as assigned.

Essential functions:

  • Prepare local worker and local business enterprise, including WBE/MBE and DBE, contractor status reports; prepare and maintain a wide variety of statistical, fiscal, and operational reports and studies; provide information to City staff, as well as internal and external stakeholders.

  • Track data across multiple systems and databases to integrate data, check for inaccuracies, validate, analyze, provide complex reports, and create dashboards and presentations.

  • Plan and perform economic and workforce participation analysis, forecast for projects and capital programs; prepare reports with policy recommendations with supporting documentation.

  • Implement best practices to create systems and templates that present key metrics and insights via charts, tables, and other contemporary data visualization tools and infographics to communicate and make complex analysis accessible.

  • Ensure adherence to City policies, rules and regulations, and Revenue, Bond, State and Federal requirements; coordinate, monitor, and report on project performance in satisfying state and federal requirements, and in preparation for audits and project site visits.

  • Analyze existing and proposed administrative policies and procedures, such as changes to the City's Certified Payroll Reporting System; lead staff on identifying administrative problems; prepare and present reports with recommendations and appropriate justification; and coordinate the implementation of new systems and procedures.

  • Review contract provisions and conduct site visits to meet with engineers, inspectors, and program managers to ensure terms of the SFPUC’s Project Labor Agreement, Substance Abuse Policy, and other implemented agreements, programs and policies are being adhered to; and maintain data and information resources gathered from multiple departments, and local, State and Federal databases.

  • Coordinate with external City agencies to develop procedures for data sharing across systems to automate the extraction, validation, and digital presentation of data to internal and external stakeholders.

  • Provide support to staff on Professional Services Contract submissions, consistent with the Civil Service Commission’s Rules and policies, and through its approval process, which includes coordinating with affected employee organizations as necessary, and attending the Commission’s regular biweekly meetings.

  • Class 1823 – Sr. Admin Analyst performs other related duties as required.

Equal Employment Opportunity: The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law. 

Minimum Qualifications

If you are interested in a job like this, we are looking for people that have the following:

1. Possession of a graduate degree (Master's degree or higher) from an accredited college or university and three (3) years of full-time equivalent experience performing professional level analytical work as described in Note A: OR

2. Possession of a graduate degree (Master's degree or higher) from an accredited college or university with major college coursework as described in Note B and two (2) years full-time equivalent experience performing professional level analytical work as described in Note A; OR

3. Possession of a baccalaureate degree from an accredited college or university and four (4) years full-time equivalent experience performing professional level analytical work as described in Note A; OR

4. Possession of a baccalaureate degree from an accredited college or university with major college coursework as described in Note B and three (3) years full-time equivalent performing professional level analytical work as described in Note A

SUBSTITUTION: Applicants may substitute up to 2 years of the required education with additional qualifying experience in budget analysis, financial analysis and reporting, legislative/policy analysis, or contract/grant administration. One year (2000 hours) of additional qualifying experience will be considered equivalent to 30 semester units/45 quarter units.

Notes on Qualifying Experience and Education:

A. Qualifying professional-level analytical experience must be in one or more of the following functional areas: complex budget analysis, development and administration; complex financial/fiscal analysis and reporting; development of complex contracting systems and administration of competitive bid processes and complex contractual agreements; development and evaluation of complex management/administrative policy; complex grant administration and monitoring; complex program evaluation and planning; complex legislative analysis; complex economic analysis; or other functional areas related to the duties of positions in Class 1823, where the primary focus of the job is complex professional-level analysis for evaluation, recommendation, development and implementation of major programs and functions of department/organization. Analytical experience equivalent to the duties of Class 1822 is considered qualifying.

B. Coursework applicable to a baccalaureate or higher degree in specialized subject matter areas such as public or business administration, management, business law, contract law, public policy, urban studies, economics, statistical analysis, finance, accounting or other fields of study closely related to the essential functions of positions in Class 1823.

Special conditions:

  • 24 months of experience with Workforce Development AND Construction Training and Employment Programs administration that involve complex programmatic rules and regulations, reporting and compliance obligations required by local hiring ordinances, first source hiring ordinances, federal Davis Bacon Act, project labor agreements, California Department of Industrial Relations and Division of Apprenticeship Standards rules and regulations.

The above minimum qualifications reflect special conditions associated with the position to be filled. They may differ from the standard minimum qualifications associated with this classification.

Desirable Qualifications:
  • Knowledge of workforce data analysis and Local Business Enterprise (LBE) data and reporting;
  • Knowledge of LCPTracker or similar systems for construction site compliance, certified payroll and workforce reporting;
  • Knowledge of Administrative Code Chapters 14B, 82 and 83, and CA Senate Bill SB 854 and associated Public Works regulations;
  • Knowledge of Prevailing Wage and Federal Davis
  • Bacon Act requirements;
  • Knowledge and ability to use database systems and Microsoft Office Suite.

Applicants must meet the minimum qualification requirement by the final filing date unless otherwise noted.

Verification:

Please note the education and experience verification process:

  • If selected as a finalist, candidates will be required to submit verification of qualifying education, training, license/certificate and experience.
  • All applicants may be required to submit verification of qualifying education and experience, at any point in the application, examination or departmental selection processes and progression in the selection process may be contingent upon submission of verification.
  • Once you have your verification, please send via email to jobs@sfwater.org with subject line “1823 WEPS Verification – Last Name, First Name”

 

Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at http://sfdhr.org/index.aspx?page=456.

Verification of required work experience typically must be on the employer’s letterhead, and must include the applicant’s name, job title, description of job duties, dates of employment, hours per week, and signature of the employer, supervisor, or appropriate representative. 

Employees of the City and County of San Francisco may submit performance evaluations showing duties performed to verify qualifying City experience. City employees will receive credit for the duties of the class to which appointed. Credit for experience obtained outside of the employee's class will be allowed only if recorded in accordance with the provisions of Civil Service Commission Rules. CCSF employees will not receive credit for experience obtained outside of their classification unless recorded in accordance with the provisions of the Civil Service Rule 110.9.1/111A.11.2. 

Experience claimed in self-employment will only be accepted if supported by documents verifying income, earnings, business license and experience comparable to minimum qualifications above. Copies of income tax papers or other documents listing occupation and total earnings must be submitted.     

Verification of required valid licensure/certification typically must be a photocopy of the license/certificate including the name of the issuing agency as well as the name of the license/certificate holder, license/certificate number, and expiration date.

How To Apply

Applications for City and County of San Francisco jobs are only accepted through an online process. Visit www.jobaps.com/sf to register an account (if you have not already done so) and begin the application process.

  • Select the desired job announcement
  • Select “Apply” and read and acknowledge the information
  • Select either “I am a New User” if you have not previously registered, or “I have Registered Previously”
  • Follow instructions on the screen

Computers are available for the public (from 8:00 a.m. to 5:00 p.m. Monday through Friday) to file online applications in the lobby of the Dept. of Human Resources at 1 South Van Ness Avenue, 4th Floor, San Francisco.

Applicants may be contacted by email about this announcement and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date.  Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter.  To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org).

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file.  Applicants should retain this confirmation email for their records.  Failure to receive this email means that the online application was not submitted or received.

All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline.  Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.

Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores.

If you have any questions regarding this recruitment or application process, please contact the exam analyst, Danny Wan, by telephone at 4155541648, or by email at dwan@sfwater.org.

 

Selection Procedures

Minimum Qualifications Questionnaire (Qualifying)

Applicants will be prompted to complete a Supplemental Questionnaire as part of the online application process. All applicants must complete the Supplemental Questionnaire and it must be submitted with the application by the final filing deadline. The information provided on the Supplemental Questionnaire must be consistent with the information on the application and is subject to verification. Applicant responses to the Supplemental Questionnaire will be used to assist in determining if applicants meet the minimum qualifications for the position.

Written Core Examination (Weighted 40%)

Candidates will be invited to participate in a written, multiple-choice examination, designed to measure their relative knowledge, skills and abilities in job-related areas. The “core” multiple-choice examination component may include but not be limited to:

  • Ability to evaluate/analyze information/data and to exercise good judgment relative to that evaluation or analysis;
  • Ability to communicate written information (includes ability to proofread);
  • Knowledge of, and ability to apply, financial/fiscal principles (including the ability to use mathematical and statistical formulas);
  • Ability to comprehend and understand written information;
  • Ability to use various computer software programs;
  • Ability to conduct research;
  • Ability to establish and maintain cooperative and effective working relationships;
  • Knowledge of, and the ability to apply, principles, practices and procedures involving office operations;

You will receive one or more scores with respect to the multiple-choice exam component. One will correspond to the core test component and, should any specialty subtests be added to that component, you may receive one or more additional “specialty” scores. Any scores attained on these components will be valid and 'banked' for three years, starting from the date of the examination. This means that, during this three-year time period, you will not be required to take any test components for which you have already attained a score. This core test is also used for 1820 Junior Administrative Analyst, 1822 Administrative Analyst and 1823 Senior Administrative Analyst therefore your test scores may be applied to one or more of these classes if you choose to apply to future recruitments. This is not the same exam that is used for 1824 Principal Administrative Analyst, as such your scores on this exam are not applied to any 1824 recruitments, and your scores from the 1824 exam cannot be applied to this recruitment. If the selection process for the future announcement is held within one year of the date of this examination and it includes any of these components [i.e., core exam or specialty subtest(s)], your score(s) for the corresponding test component(s) will be automatically applied to that announcement. However, after one year, you have the option to either (a) apply your test score(s) to the other announcement or (b) re-take the test component(s). Re-testing is permitted no sooner than one year from the date of the examination and only in association with your eligibility for another announcement for which the test component (core or specialty subtest) is used. Please note that, should you re-test, your re-test score would become your official score since it is the most recent.

Supplemental Questionnaire Examination (Weighted 60%): Applicants who pass the Written Core Examination will be qualified and sent a supplemental questionnaire examination. The supplemental questionnaire will be used to determine candidates' experience, training and education as they relate to the job-related knowledge, skills and abilities needed to perform the essential functions of this position. Responses to this supplemental questionnaire are reviewed and scored by Subject Matter Experts.

This is a standardized examination and, therefore, test questions and answers are not available for public inspection or review.

Note: A passing score must be achieved on all examination components in order to be placed/ranked on the resulting Score Report. Candidates will be placed on the Score Report in rank order according to their final score.  

Candidates will be placed on the eligible list in rank order according to their final score. Candidate scores on this examination may also be applied to other announcements involving other job titles, when directed by the Human Resources Director.

The department may administer additional position-specific selection procedures to make final hiring decisions.

Applicants who meet the minimum qualifications are not guaranteed to advance through all of the steps in the selection process. Candidates scores on this examination may also be applied to other announcements involving other job titles, when directed by the Human Resources Director.

Certification Rule:
The certification rule for the ranked eligible lists resulting from this examination will be Rule of 3 Scores. The department may administer additional position-specific selection procedures to make final hiring decisions.

Eligible List:
A confidential eligible list of applicant names that have passed the civil service examination process will be created, and used for certification purposes only. An examination score report will be established, so applicants can view the ranks, final scores and number of eligible candidates. Applicant information, including names of applicants on the eligible list, shall not be made public unless required by law. However, an eligible list shall be made available for public inspection, upon request, once the eligible list is exhausted or expired and referrals resolved. The eligible list/score report resulting from this civil service examination process is subject to change after adoption (e.g., as a result of appeals), as directed by the Human Resources Director or the Civil Service Commission.

The duration of the eligible list resulting from this examination process will be 6 months, and may be extended with the approval of the Human Resources Director.

Upon approval of the Human Resource Director (see Civil Service Rule 111A.26.5), the eligible list/score report resulting from this announcement may be used by other SFPUC divisions, enterprises and bureaus, and other CCSF departments that also use this classification or a similar classification. To find other Departments which use this classification, please see https://sfdhr.org/sites/default/files/documents/ASO-Level-Chart.pdf?documentID=21246.

Conviction History

As a selected candidate for a job, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you are a selected candidate. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances, such as:

  • Candidates for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.
  • Candidates for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164.

Having a conviction history does not automatically preclude you from a job with the City.

If you are a selected candidate, the hiring department will contact you to schedule a fingerprinting appointment.

Disaster Service Workers

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

Conclusion

Terms of Announcement and Appeal Rights:

Applicants must be guided solely by the provisions of this announcement, including requirements, time periods and other particulars, except when superseded by federal, state or local laws, rules or regulations. Clerical errors may be corrected by the posting the correction on the Department of Human Resources website at www.jobaps.com/sf.

The terms of this announcement may be appealed under Civil Service Rule 111A.35.1. The standard for the review of such appeals is ‘abuse of discretion’ or ‘no rational basis’ for establishing the position description, the minimum qualifications and/or the certification rule. Appeals must include a written statement of the item(s) being contested and the specific reason(s) why the cited item(s) constitute(s) abuse of discretion by the Human Resources Director. Appeals must be submitted directly to the Executive Officer of the Civil Service Commission within five business days of the announcement issuance date.

Reasonable Accommodation Request: Applicants with disabilities who meet the minimum eligibility requirements for this job announcement can find information on requesting a reasonable ADA Accommodation at: http://www.sfdhr.org/index.aspx?page=20#applicantswithdisabilities

Veteran’s Preference: Information regarding requests for Veterans Preference can be found at: http://www.sfdhr.org/index.aspx?page=20#veteranspreference

Seniority Credit in Promotional Exams: Information regarding requests for seniority credit can be found at: http://www.sfdhr.org/index.aspx?page=20#senioritycredit

General Information concerning City and County of San Francisco Employment Policies and Procedures: http://www.sfdhr.org/index.aspx?page=20

Copies of Application Documents: http://www.sfdhr.org/index.aspx?page=20#copies Right to Work: http://www.sfdhr.org/index.aspx?page=20#identification. All persons entering the City and County of San Francisco workforce are required to provide verification of authorization to work in the United States.

Exam Type: Combined Promotive and Entrance (CPE)
Issued: December 10, 2019
Micki Callahan, Human Resources Director
Department of Human Resources
Recruitment ID: PBT-1823-099298
PUC/DW 4155541648

Benefits

All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, ranging from 7.5%-13.25% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency.

For more information about benefits, please click here.

 



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