1823 Senior Administrative Analyst, Budget and Analysis Division

Recruitment #PBT-1823-101961

Introduction

 


**On December 19, 2019, the announcement filing deadline was amended to accept additional applications. Recruitment will close no earlier than January 3, 2020. Candidates who have previously applied do not need to reapply.**



City Job Classification 

1823 Senior Administrative Analyst

Controller’s Office – Budget & Analysis Division

 

Are you looking for meaningful work with opportunities for growth?

The Controller’s Office Budget & Analysis Division is hiring an analyst to be part of the team responsible for forecasting and monitoring the City’s revenue and expenditure budgets, including citywide salaries and benefits costs, General Fund tax revenue, Charter-mandated spending requirements, departmental programs, and property tax administration; preparing periodic reports of the City’s financial condition, including the 5-Year Financial Plan and Update, bond official statements, Six and Nine Month Budget Status Reports, and the annual Revenue Letter; and performing a variety of budgetary, economic, financial and legislative analyses.  We are looking for someone who is detail-oriented and who is inspired by our mission of ensuring the City’s financial integrity and motivated by our vision to be a model for good government and to make the City a better place. San Francisco is the only combined city and county government in California, so our analysts have the opportunity to learn about both municipal functions, such as police, fire, and parks, as well as county responsibilities like public health, human services, and criminal justice. In addition, the organization includes large and varied enterprises such as utilities, a port, an airport, and the Municipal Transportation Agency. We work closely with the Mayor’s Office and the Board of Supervisors, departmental budget and finance staff, and the Controller’s own accounting and public finance offices.  The Budget and Analysis team is uniquely situated in the City’s financial ecosystem, allowing analysts to learn about policy development, budgeting, accounting, administration, and financial reporting from a citywide perspective.

To learn more about the Budget & Analysis Division visit:  http://www.sfcontroller.org/index.aspx?page=101

Position Description:

The Senior Administrative Analyst is responsible for supporting the Division’s ongoing analyses of revenues and expenditures for reporting and budgeting purposes, providing technical support for budget development, and analytical support for ad-hoc projects.  Under general direction, the analyst will perform professional-level analytical and administrative work in the areas of budgetary, financial/fiscal, economic, legislative and administrative policy and/or contract administration including processing and approving accounting entries. Primary responsibilities will include recording, analyzing and reporting on budget and projecting revenues and expenditures.  Additionally, responsibilities may also include analysis of local economic indicators, taxpayer data, payroll information, grants, fees, projects and work orders.  The analyst may be processing payments, procurement, cash receipts, journal entries and year end related entries as directed. Being able to construct and explain projections both verbally and in writing is critical, as well as is being able to perform policy analysis including analyzing and recommending alternative courses of action and projected consequences.  

 

The work requires strong analytical skills; the ability to multi-task and shift priorities in all areas of budget administration quickly and effectively; making budget and accounting system entries; comfort with technical details as well as big picture concepts; strong oral and written communication skills; the ability to make effective oral presentations to a variety of audiences at all levels of expertise; public contact; working a full-time schedule; establishing, maintaining and fostering harmonious working relationships with those contacted in the course of work; flexibility; and effectively managing stress of last minute projects. Overtime work will be required during the budget season and other critical financial periods.    

Minimum Qualifications

1. Possession of a graduate degree (Master's degree or higher) from an accredited college or university and three (3) years of full-time equivalent experience performing professional level analytical work as described in Note A: OR 

2. Possession of a graduate degree (Master's degree or higher) from an accredited college or university with major college coursework as described in Note B and two (2) years full-time equivalent experience performing professional level analytical work as described in Note A; OR

3. Possession of a baccalaureate degree from an accredited college or university and four (4) years full-time equivalent experience performing professional level analytical work as described in Note A; OR

4. Possession of a baccalaureate degree from an accredited college or university with major college coursework as described in Note B and three (3) years full-time equivalent performing professional level analytical work as described in Note A

SUBSTITUTION: Applicants may substitute up to 2 years of the required education with additional qualifying experience in budget analysis, financial analysis and reporting, legislative/policy analysis, or contract/grant administration. One year (2000 hours) of additional qualifying experience will be considered equivalent to 30 semester units/45 quarter units.

Notes on Qualifying Experience and Education:
A. Qualifying professional-level analytical experience must be in one or more of the following functional areas: complex budget analysis, development and administration; complex financial/fiscal analysis and reporting; development of complex contracting systems and administration of competitive bid processes and complex contractual agreements; development and evaluation of complex management/administrative policy; complex grant administration and monitoring; complex program evaluation and planning; complex legislative analysis; complex economic analysis; or other functional areas related to the duties of positions in Class 1823, where the primary focus of the job is complex professional-level analysis for evaluation, recommendation, development and implementation of major programs and functions of department/organization. Analytical experience equivalent to the duties of Class 1822 is considered qualifying.

B. Coursework applicable to a baccalaureate or higher degree in specialized subject matter areas such as public or business administration, management, business law, contract law, public policy, urban studies, economics, statistical analysis, finance, accounting or other fields of study closely related to the essential functions of positions in Class 1823.

Desirable Qualifications:

  • Possession of a baccalaureate or master's degree from an accredited college or university with major coursework in Accounting, Finance, Economics, Public or Business Administration, Public Policy, Social Sciences or a closely related field;
  • Microsoft Excel advanced knowledge (pivot tables, filters, formulas, functions, formatting); Experience with large financial and budget systems software applications; Experience with governmental accounting, governmental budgeting and the City’s accounting policies and procedures highly preferred.

Verification:

Applicants will be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at https://sfdhr.org/how-verify-education-requirements

 

Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

How To Apply

Applications for City and County of San Francisco jobs are only accepted through an online process. Visit www.jobaps.com/sf to register an account (if you have not already done so) and begin the application process.

  • Select the desired job announcement
  • Select “Apply” and read and acknowledge the information
  • Select either “I am a New User” if you have not previously registered, or “I have Registered Previously”
  • Follow instructions on the screen

Computers are available for the public (from 8:00 a.m. to 5:00 p.m. Monday through Friday) to file online applications in the lobby of the Dept. of Human Resources at 1 South Van Ness Avenue, 4th Floor, San Francisco.

Applicants may be contacted by email about this announcement and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date.  Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter.  To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org).

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file.  Applicants should retain this confirmation email for their records.  Failure to receive this email means that the online application was not submitted or received.

All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline.  Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.

Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores.

If you have any questions regarding this recruitment or application process, please contact the Carlos Benitez, by telephone at 415-554-7530or by email at Carlos.Benitez@sfgov.org.

Selection Procedures

 

Written Core Examination (Weight: 50%)

Candidates will be invited to participate in a written, multiple-choice examination, designed to measure their relative knowledge, skills and abilities in job-related areas. The “core” multiple-choice examination component may include but not be limited to:

· Ability to evaluate/analyze information/data and to exercise good judgment relative to that evaluation or analysis;

· Ability to communicate written information (includes ability to proofread);

· Knowledge of, and ability to apply, financial/fiscal principles (including the ability to use mathematical and statistical formulas);

· Ability to comprehend and understand written information;

· Ability to use various computer software programs;

· Ability to conduct research;

· Ability to establish and maintain cooperative and effective working relationships;

· Knowledge of, and the ability to apply, principles, practices and procedures involving office operations;


This is a standardized examination and, therefore, test questions and test answers are not available for public inspection or review.


You will receive one or more scores with respect to the multiple-choice exam component. One will correspond to the core test component and, should any specialty subtests be added to that component, you may receive one or more additional “specialty” scores. Any scores attained on these components will be valid and 'banked' for three years, starting from the date of the examination. This means that, during this three-year time period, you will not be required to take any test components for which you have already attained a score. This core test is also used for 1820 Junior Administrative Analyst, 1822 Administrative Analyst and 1823 Senior Administrative Analysttherefore your test scores may be applied to one or more of these classes if you choose to apply to future recruitments. This is not the same exam that is used for 1824 Principal Administrative Analyst, as such your scores on this exam are not applied to any 1824 recruitments, and your scores from the 1824 exam cannot be applied to this recruitment. If the selection process for the future announcement is held within one year of the date of this examination and it includes any of these components [i.e., core exam or specialty subtest(s)], your score(s) for the corresponding test component(s) will be automatically applied to that announcement. However, after one year, you have the option to either (a) apply your test score(s) to the other announcement or (b) re-take the test component(s). Re-testing is permitted no sooner than one year from the date of the examination and only in association with your eligibility for another announcement for which the test component (core or specialty subtest) is used. Please note that, should you re-test, your re-test score would become your official score since it is the most recent.

 

Supplemental Examination (Pass/Fail):

Candidates who pass the Written Core Examination will be sent a Supplemental Questionnaire via electronic mail. The Supplemental Questionnaire Evaluation will serve  as one component for the examination for this position and is designed to measure knowledge, skills and/or abilities in job-related areas. A passing score must be achieved on the Supplemental Questionnaire Evaluation in order to continue in the selection process.  Applicants will be given a deadline to return the Supplemental Questionnaire. Those who do not respond by the established deadline will not be eligible to continue in the examination process and will not be added to eligibility list resulting from this process.

 

Performance/Oral Exam (Weight 50%)

Applicants will be invited to take a performance/oral exam. The performance/oral exam has been designed to measure knowledge, skills and/or abilities in job-related areas which may include, but not be limited to: Ability to use a personal computer and software programs as utilized in various departments; ability to develop and manage complex budgets; ability to collect, synthesize, and analyze a wide variety of information to make recommendations; skilled in maintaining effective communication with all levels of stakeholders, internally and externally; skilled in conducting difficult analytical studies involving complex administrative and financial systems and procedures; and oral communication ability . Only those candidates achieving a passing score on both the written examination and the performance/oral exam will have their names placed on the resulting eligible list.

 

Note: A passing score must be achieved on all examination components in order to be placed/ranked on the Eligible List/Score Report. The hiring department may administer additional position-specific selection procedures to make final hiring decisions.

 

To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com). Candidate scores on this examination may also be applied to other announcements involving other job titles, when directed by the Human

Resources Director.

 

Eligible List/Score Report:

A confidential eligible list of applicant names that have passed the civil service examination process will be created, and used for certification purposes only. An examination score report will be established, so applicants can view the ranks, final scores and number of eligible candidates. Applicant information, including names of applicants on the eligible list, shall not be made public unless required by law. However, an eligible list shall be made available for public inspection, upon request, once the eligible list is exhausted or expired and referrals resolved. The eligible list/score report resulting from this civil service examination process is subject to change after adoption (e.g., as a result of appeals), as directed by the Human Resources Director or the Civil Service Commission.

The duration of the eligible list resulting from this examination process will be six months, and may be extended with the approval of the Human Resources Director.

Upon approval of the Human Resource Director (see Civil Service Rule 111A.26.5), the eligible list/score report resulting from this announcement may be used by other departments that also use this classification or a similar classification. To find other Departments which use this classification, please see https://sfdhr.org/sites/default/files/documents/ASO-Level-Chart.pdf?documentID=21246.

 

Certification Rule:

The certification rule will be Rule of Ten Scores. The Controller's Office may administer additional position-specific selection procedures to make final hiring decisions.

Conviction History

As a selected candidate for a job, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you are a selected candidate. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances, such as:

  • Candidates for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.
  • Candidates for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164.

Having a conviction history does not automatically preclude you from a job with the City.

If you are a selected candidate, the hiring department will contact you to schedule a fingerprinting appointment.

Disaster Service Workers

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

Conclusion

Terms of Announcement:

Applicants must be guided solely by the provisions of this announcement, including requirements, time periods and other particulars, except when superseded by federal, state or local laws, rules or regulations. Clerical errors may be corrected by the posting the correction on the Department of Human Resources website at www.jobaps.com/sf.

 

The terms of this announcement may be appealed under Civil Service Rule 111A.35.1. The standard for the review of such appeals is ‘abuse of discretion’ or ‘no rational basis’ for establishing the position description, the minimum qualifications and/or the certification rule. Appeals must include a written statement of the item(s) being contested and the specific reason(s) why the cited item(s) constitute(s) abuse of discretion by the Human Resources Director. Appeals must be submitted directly to the Executive Officer of the Civil Service Commission within five business days of the announcement issuance date.

 

Seniority Credit in Promotional Exams: Information regarding seniority credit can be found at: http://www.sfdhr.org/index.aspx?page=20#senioritycredit

 

General Information concerning City and County of San Francisco Employment

Policies and Procedures:

Important Employment Information for the City and County of San Francisco can be

obtained at http://sfdhr.org/information-about-hiring-process or hard copy at 1 South Van

Ness Avenue, 4th Floor.

 

Copies of Application Documents:

Applicants should keep copies of all documents submitted, as these will not be returned.

 

Right to Work:

All persons entering the City and County of San Francisco workforce are required to provide verification of authorization to work in the United States.

 

Requests:

Applicants with disabilities who meet the minimum eligibility requirements for this job announcement can find information on requesting a reasonable ADA Accommodation at: http://sfdhr.org/information-about-hiring-process#applicantswithdisabilities

 

Information regarding requests for Veterans Preference can be found at:

http://sfdhr.org/information-about-hiring-process#veteranspreference

 

Amended: 12/19/2019

Exam Type: CPE
Issued: 11/27/2019
Micki  Callahan
Human Resources Director
Department of Human Resources
Recruitment ID Number: PBT-1823-101961
CON/CB/(415) 554-7530

Benefits

All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, ranging from 7.5%-13.25% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency.

For more information about benefits, please click here.

 



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