1824 Principal Administrative Analyst

Capital & Planning Division

Recruitment #PBT-1824-094490

Introduction


This is a Position Based Test conducted in accordance with Civil Service Rule 111A

Applicants are encouraged to apply as soon as possible as this announcement may close at any time after 5:00 p.m. on March 26th, 2019.

MISSION STATEMENT: The San Francisco Recreation and Park Department's mission is to provide enriching recreational activities, maintain appealing parks and preserve the environment for the well-being of San Francisco's diverse community. Our work is guided by the core values in our "5 R's." Respect, Relationships, Responsiveness, Resilience and Results.

ABOUT US: Amid a dynamic and ever-evolving urban landscape, the San Francisco Recreation and Park Department stewards one of the premier urban park systems in America. San Francisco recently became the first city in the United States for which 100% of its residents live within a ten-minute walk of a park. Considered by San Franciscans to be one of the City's most popular and effective public agencies, our Department manages and maintains more then 225 Parks, playgrounds, and open spaces in San Francisco, including two outside of city limits: Sharp Park in Pacifica and Camp Mather in the High Sierras. Our 4,100-acre system includes 25 recreation centers, 9 swimming pools, 5 golf courses and numerous athletic facilities, including sports courts, ball diamonds, soccer fields and gymnasiums. Included in the department's responsibilities are Golden Gate Park, Coit Tower, the Marina Yacht Harbor, the Palace of Fine Arts, and TPC Harding Park golf course.The department manages annual budget in excess of $230 million. 


POSITION DESCRIPTION: The Recreation and Park Department is seeking an 1824 Principal Administrative Analyst for the Capital & Planning Division. Under general administrative direction incumbent will be conducting difficult, sensitive, highly visible and complex analytical work that has significant impact on the functions and operations of the department. This position will confer with senior management staff to discuss, evaluate and make recommendations on Capital & Planning and/or a variety of complex projects, budget, fiscal and other issues related to important functions of the Department. The analyst will provide administrative analysis to high level managers and assist management in coordinating and/or negotiating budget and other issues related to important functions of the Capital & Planning Division with external/internal stakeholders. 

The essential functions of this position include:

  • Data Integration: Leads efforts to develop additional scopes of work as required for integration of TMA [Total Managed Asset] into the lifecycle for preventative maintenance; manages and implements integration into existing software database.
  • Develop Workplan for Condition Assessment: Conducts analysis and evaluation of complex data/information from site visits, database and other sources, consultation with project managers; develops complex evaluative process, conducts difficult complex analysis of revenue/expense, cost/benefits, comprehensive management reports, including logical and coherent financial recommendations and appropriate supporting documentation; presents reports to lifecycle team, including formal presentations to groups.  
  • Present Findings to Policy Makers and Stakeholders: Develops reports and slide shows to present findings from the Lifecycle analysis to policy makers and internal and external stakeholders; organizes and schedules public presentations; presents findings on behalf of the Department; leads and participates in Q&A sessions on findings.
  • Diagram the Life Cycle of a Capital Project: Analyzes important issues, documents findings and develops recommendations; prepares reports for senior management outlining findings; creates spreadsheets, flowchart/diagram of documentation for all the common major and minor steps of all capital projects delivery.
  • Coordinate Feedback to Consultant: Organizes and solicits feedback from San Francisco Recreation and Park Department [SFRPD] staff to guide customization of Life Cycle Database, refines training materials, coordinates quality control reviews of condition assessment data collection; ensures efficient and productive site visits. 
  • Policy and Data Analysis: Develops analyses to evaluate the overall condition of the program and provides information/data for financial reporting projection and planning; implements and monitors best practices for Operations and Capital Planning Teams; analyzes complex sets of condition assessment data; produce reports and queries for SFRPD staff that address critical policy questions; develops multiple capital investments scenarios; makes evidence based recommendations on priorities for capital investment.
  • Funding Analysis and Expenditures: Develops guidelines for criteria building to set funding priorities and prepares budget line-term narratives; analyzes and determines Department's long-term Capital needs and facility conditions index benchmarking.
  • Staff Lifecycle Working Group Meetings: Develops agendas for Lifecycle Working group meetings; coordinates department wide-staff efforts as necessary to determine Capital needs; documents all necessary meeting notes and distributes it to participants; facilitates meetings and discussions.
  • Manage Consultant Contract: Resolves vendor conflicts; administers additional procurements as needed to supplement database; monitors quality and timeliness of consultant deliverables; reviews and negotiates regarding billing; processes payment; reviews consultant status reports; and ensures contracts remain within the budget. 

 

Minimum Qualifications

1. Possession of a graduate degree (Master's degree or higher) from an accredited college or university, and five (5) years full-time equivalent experience performing professional-level analytical work as described in Note A; OR

2. Possession of a graduate degree (Master's degree or higher) from an accredited college or university with major college coursework as described in Note B, and four (4) years full-time equivalent experience performing professional-level analytical work as described in Note A; OR

3. Possession of a baccalaureate degree from an accredited college or university, and six (6) years full-time equivalent experience performing professional-level analytical work as described in Note A; OR

4. Possession of a baccalaureate degree from an accredited college or university with major college coursework as described in Note B, and five (5) years full-time-equivalent experience performing professional-level analytical work as described in Note A;

SUBSTITUTION: Applicants may substitute up to 2 years of the required education with additional qualifying experience in budget analysis, financial analysis and reporting, legislative/policy analysis, or contract/grant administration. One year (2000 hours) of additional qualifying experience will be considered equivalent to 30 semester units/45 quarter units.

Notes on Qualifying Experience and Education:

A. Qualifying professional-level analytical experience must be in one or more of the following functional areas: complex budget analysis, development and administration; complex financial/fiscal analysis and reporting; development of complex contracting systems and administration of competitive bid processes and complex contractual agreements; development and evaluation of complex management/administrative policy; complex grant administration and monitoring; complex program evaluation and planning; complex legislative analysis; complex economic analysis; or other functional areas related to the duties of positions in Class 1824, where the primary focus of the job is complex professional-level analysis for evaluation, recommendation, development and implementation of major programs and functions of department/organization. Analytical experience equivalent to the duties of Class 1823 is considered qualifying.

B. Coursework applicable to a baccalaureate or higher degree in specialized subject matter areas such as public or business administration, management, business law, contract law, public policy, urban studies, economics, statistical analysis, finance, accounting or other fields of study closely related to the essential functions of positions in Class 1824.

Desirable Qualifications
The stated desirable qualifications may be used to identify job finalists at the end of the selection process when candidates are referred for hiring.

  • Highly organized and self starter 
  • Excellent interpersonal skills  and ability to communicate with a highly diverse range of clients, coworkers
  • Working knowledge with large database systems  
  • Experience with one or more related disciplines: change management, communications, engagement and organizational readiness 
  • Experience defining, planning, negotiating, and executing business process change initiatives in conjunction with enterprise system implementations 
  • Experience conducing stakeholder and need analysis 
  • Knowledge of building relationships with internal and external partners 
  • Excellent communication skills including writing, editing and or content organization experience 
  • Three years of experience in the technology or consulting sector, at the Senior Associate/Consultant level 
  • Experience in preparing and providing public presentations to large audiences 
  • Experience using data to monitor issues and solve problems 
  • Ability to establish and maintain good working relations with department personnel, staff, vendors, and management 

Applicants must meet the minimum qualification requirement by the final filing date unless otherwise noted.

One year full-time employment is equivalent to 2,000 hours (2,000 hours of qualifying work experience is based on a 40 hour work week). Any overtime hours that you work above 40 hours per week are not included in the calculation to determine full-time employment.

How To Apply

Applications for City and County of San Francisco jobs are only accepted through an online process. Visit www.jobaps.com/sf to register an account (if you have not already done so) and begin the application process.

  • Select the desired job announcement
  • Select “Apply” and read and acknowledge the information
  • Select either “I am a New User” if you have not previously registered, or “I have Registered Previously”
  • Follow instructions on the screen

Computers are available for the public (from 8:00 a.m. to 5:00 p.m. Monday through Friday) to file online applications in the lobby of the Department of Human Resources at 1 South Van Ness Avenue, 4th Floor, San Francisco, CA 94103, or the Recreation & Park McLaren Lodge 501 Stanyan Street San Francisco, CA 94117. 

Applicants may be contacted by email about this announcement and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com).

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.

All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.

Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores. If you have any questions regarding this recruitment or application process, please contact the exam analyst, Aarti Lata by telephone at 415-831-6851, or by email at Aarti.Lata@sfgov.org  

Resumes may be attached to the application; however, resumes will not be accepted in lieu of a completed City and County of San Francisco application.

Verification
Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found here.

Verification of qualifying experience, when requested, must be documented on the employer's business letterhead and must include the name of the applicant, job title(s), dates of employment, description of job duties performed, and signature of the employer or the employer’s authorized representative. Experience claimed in self-employment will only be accepted if supported by documents verifying income, earnings, business license and experience comparable to minimum qualifications above. Copies of income tax papers or other documents listing occupation and total earnings must be submitted. Employees of the City and County of San Francisco may submit performance evaluations showing duties performed to verify qualifying City experience. City employees will receive credit for the duties of the class to which appointed. Credit for experience obtained outside of the employee's class will be allowed only if recorded in accordance with the provisions of Civil Service Commission Rules. Verification may be waived if impossible to obtain. The applicant must submit a signed statement explaining why verification cannot be obtained. Waiver requests will be considered on a case-by-case basis. Failure to provide the required verification, or request for waiver when requested may result in rejection of application.

Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco. Make sure your application and any attachments to the application submitted at the time of filing are complete and accurate and include details on all experience, education, training and other information that qualifies you for this recruitment. Failure to submit a complete and accurate application at the time of filing may result in your ineligibility for this recruitment or inability to receive full credit for scoring purposes. Any new information concerning work experience, education, training and other information that is submitted after the filing deadline may not be used for scoring or considered to determine whether you meet the minimum qualifications.

Selection Procedures

Minimum Qualifications Supplemental Questionnaire-(Weight: Qualifying)

Candidates will be prompted to complete a Supplemental Questionnaire as part of the online employment application. This Minimum Qualification Supplemental Questionnaire is designed to obtain specific information regarding an applicant's experience in relation to the Minimum Qualifications for this position. Applicants must also complete the official application. It is essential that applicants provide complete information in identifying their education, experience and training. The Minimum Qualification Supplemental Questionnaire will be used to evaluate if the applicants possess the required minimum qualifications. 

Written Multiple-Choice Examination- (Weight: 40%)

Candidates will be invited to participate in a written, multiple-choice examination, designed to measure their relative knowledge, skills and abilities in job related areas. The "core" multiple-choice examination component may include but not be limited to:

  • Ability to evaluate/analyze information/data and to exercise good judgment relative to that evaluation or analysis  
  • Knowledge of, and ability to apply, financial/fiscal principles (including the ability to use mathematical and statistical formulas) 
  • Ability to use various computer software program 

Supervisory Test Battery (Weight: 60%)

Candidates who attain a minimum passing score on the written examination component will be invited to participate in a computer-based examination designed to measure competencies in job related areas which may include but not limited to:

  • Problem Solving
  • Leadership
  • Decision Making
  • Interpersonal skill
  • Human Resources Management
  • Team Building
  • Communication
  • Conflict Management

For more information about this Supervisory Test (and a suggested reading list) please click here.

A passing score must be achieved on the Written Multiple-Choice Examination and the Supervisory Test Battery in order to continue in the selection process. This is a standardized examination, and, therefore, test questions and answers are not available for public inspection or review.

Candidates may receive two or more scores in associated with the above selection components. One or more will correspond to the score component of the multiple-choice exam component (i.e., core examination and/or one or more specialty areas). Those candidates who participate in the Supervisory Test Battery, will attain an additional score. Any scores attained on each these components will valid and 'banked' for three years, starting from the date of the examination. This means that, during this three-year time period, you will not be required to take any test components for which you have already attained a score. Your score on the Core Exam is not valid for any other classifications in the Admin Analyst Series. You cannot apply a score from the Core exam used for 1820,1822, or 1823, as it is a different test. 

The Supervisory Test Battery may be used for many other classes, therefore your test score may be applied to other classes if you chose to apply to future recruitments. If the selection process for the future announcement is held within one year of the date of this examination and it includes any of these components (i.e., core exam, specialty subtest(s) and/or supervisory test battery), your score(s) for the corresponding test component(s) will be automatically applied to that announcement. However, after one year, you have the option to either (a) apply your test score(s) to the other announcement or (b) re-take the test component(s). Re-testing is permitted no sooner than one year from the date of the examination and only in association with your eligibility for another announcement for which the test component (core, specialty subtest or supervisory test battery) us used.

Please note that, should you re-test, your re-test score would become your official score since it is the most recent. 

A passing score on both the Written Multiple Choice Examination and the Supervisory Test Battery must be achieved in order to be placed/ranked on the Eligible List. 


Certification Rule: The certification rule for the eligible list resulting from this examination will be Rule of Ten Scores. Additional selection processes may be conducted by the hiring department prior to making final hiring decisions. 


Eligible List/Score Report: A confidential eligible list with names of candidates who have passed the civil service examination process will be created, and used for certification purposes only. An examination score report will be established, so applicants can view the ranks, final scores, and number of eligible candidates. Applicant information, including names of candidates on the eligible list, shall not be made public unless required by law. However, an eligible list shall be made available for public inspection, upon request, once that eligible list is exhausted or expired and referrals resolved. The eligible list/score report resulting from this civil service examination process is subject to change after adoption (e.g., as a result of appeals), as directed by the Human Resources Director or the Civil Service Commission.


The duration of the eligible list resulting from this examination process will be twelve months, and may be extended with the approval of the Human Resources Director.

Upon approval of the Human Resource Director (see Civil Service Rule 111A.26.5), the eligible list/score report resulting from this announcement may be used by other departments that also use this classification or a similar classification. To find other Departments that use this classification, please click here. Search that document by title or job code to see which departments use the classification.

Conviction History

As a selected candidate for a job, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you are a selected candidate. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances, such as:

  • Candidates for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.
  • Candidates for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164.

Having a conviction history does not automatically preclude you from a job with the City.

If you are a selected candidate, the hiring department will contact you to schedule a fingerprinting appointment.

Disaster Service Workers

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

Conclusion

Reasonable Accommodation Request
Applicants with disabilities requiring reasonable accommodation for this examination can find information on requesting a reasonable accommodation here.

Seniority Credit in Promotional Exams
Information regarding seniority credit can be found here.

Veterans Preference
Information regarding requests for veteran’s preference can be found here.

Terms of the Announcement
Applicants must be guided solely by the provisions of this announcement, including requirements, time periods and other particulars, except when superseded by federal, state or local laws, rules or regulations. Clerical errors may be corrected by the posting the correction on the Department of Human Resources website at www.jobaps.com/sf. The terms of this announcement may be appealed under Civil Service Rule 111A.35.1. The standard for the review of such appeals is ‘abuse of discretion’ or ‘no rational basis’ for establishing the position description, the minimum qualifications and/or the certification rule. Appeals must include a written statement of the item(s) being contested and the specific reason(s) why the cited item(s) constitute(s) abuse of discretion by the Human Resources Director. Appeals must be submitted directly to the Executive Officer of the Civil Service Commission within five business days of the announcement issuance date.

Copies of Application Documents
Applicants are advised to keep copies of all documents submitted. Submitted documents become a permanent part of the exam record and will not be returned. The hiring department may require applicants to submit the same documents and/or additional documents at a later date.

Right to Work
All persons entering the City and County of San Francisco workforce are required to provide verification of authorization to work in the United States.

General Information Concerning City and County of San Francisco Employment Policies and Procedures
Important employment information for the City and County of San Francisco can be obtained online here or hard copy at 1 South Van Ness Avenue, 4th Floor.

Exam Type: Combined Promotive & Entrance
Issued: 03/13/19
Micki Callahan
Human Resources Director
Department of Human Resources
Recruitment ID #:094490
REC/AL/415-831-6851

Benefits

All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, ranging from 7.5%-13.25% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency.

For more information about benefits, please click here.

 



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