1956 Senior Purchaser

Recruitment #PBT-1956-111111

Introduction

This is a Position Based Test conducted in accordance with Civil Service Rule 111A.

The Purchasing Division of the Office of Contract Administration (OCA) supports the procurement of materials, supplies, equipment and services that are essential to providing governmental services for the citizens of San Francisco. OCA/Purchasing is dedicated to providing efficient and responsive purchasing and contracting services, in full compliance with the City’s legal requirements, while upholding the highest ethical and professional standards.

A 3% premium payment is provided to Purchasers who possess and maintain certification for any of the following:
Certified Purchasing Manager (CPM) issued by the Institute of Supply Management
Certified Professional in Supply Management (CPSM) issued by the Institute of Supply Management
Certified Professional Public Buyer (CPPB) issued by the National Institute of Governmental Purchasing
Certified Public Purchasing Officer (CPPO) issued by the National Institute of Governmental Purchasing

POSITION DESCRIPTION:
Under general direction, the Senior Purchaser performs purchasing work of considerable difficulty and complexity in the Office of Contract Administration/Purchasing or for a large department. The essential functions of this job include: supervising entry and journey level professional and administrative support personnel; coordinating and administering all aspects of purchasing and contracting activities; interpreting and applying local, state and federal procurement laws and regulations; implementing purchasing and contracting policies and procedures and explaining them to city department staff and vendors; processing requisitions into purchase orders; analyzing various types of purchasing requests and transactions; developing complex and detailed citywide term contracts for the purchase of high-volume commodities and services; developing specifications and issuing bids or Requests for Proposals (RFPs); reviewing bids/RFPs; evaluating prices, discounts and delivery conditions; resolving protests; responding to verbal and written requests/inquiries; ensuring vendor/contractor compliance with City rules, regulations and other statutes; promoting and maintaining positive working relationships among staff, vendors and contractors; providing technical and procedural expertise on guidelines and legislation to vendors and departmental staff; and providing training to staff on purchasing policies and procedures; exercising a high level of independent judgment, decision-making, problem-solving, planning and scheduling to ensure timely and efficient delivery of services. Performs related duties as required.

Minimum Qualifications

These minimum qualifications establish the education, training, experience, special skills and/or license(s) which are required for employment in the classification.  Please note, additional qualifications (i.e., special conditions) may apply to a particular position and will be stated on the exam/job announcement.

Education:
Baccalaureate degree from an accredited university or college.

Experience:
Three (3) years of professional purchasing experience with responsibilities such as: identifying vendors and a ascertaining quotes, selecting a vendor based on a set of criteria, identifying and negotiating terms and conditions and procuring goods and services.

Substitution:
Additional experience as described above may be substituted for the required degree on a year-for-year basis (up to a maximum of two (2) years). Thirty (30) semester units/forty-five (45) quarter units equal one (1) year.

How To Apply

Applications for City and County of San Francisco jobs are only accepted through an online process. Visit www.jobaps.com/sf to register an account (if you have not already done so) and begin the application process:

  • Select the desired job announcement PBT-1956-111111
  • Select “Apply” and read and acknowledge the information
  • Select either “I am a New User” if you have not previously registered, or “I have Registered Previously”
  • Follow instructions on the screen

In line with the Official Public Health Order to slow the spread of COVID-19, “shelter-in-place” has been issued for all San Francisco residents that is expected to be in effect until further notice. As a result, Department of Human Resources (DHR)’s office (located at 1 South Van Ness Avenue, 4th Floor, San Francisco, CA 94103) is currently closed to the general public. If you have any questions, please feel free to email the Human Resources Analyst listed on this announcement.

Applicants may be contacted by email about this announcement and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org, @famsf.org, @ccsf.edu). Applicants will receive a confirmation email that their online application has been received in response to every recruitment announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received. 

Word of Advice: Update your employment application to ensure that it is current with all work experience, education, training and other information. All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.

Resumes will not be accepted in lieu of a completed City and County of San Francisco Employment Application nor as employment verification documentation during the reconsideration period. Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores.

If you have any questions regarding this recruitment or application process, please contact the exam analyst, Breonna Santiago, by telephone at (415) 554-6022, or by email at Breonna.Santiago@sfgov.org.

Verification: Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. It is the applicant's responsibility to produce verification documentation that clearly demonstrates how they possess the minimum requirements for this recruitment. Applicants will be notified of acceptable forms for education and/or employment verification document(s) for this recruitment. Written verification (proof) of qualifying experience must verify that the applicant meets the minimum qualifications stated on the announcement. Written verification must be submitted on employer’s official letterhead, specifying name of employee, dates of employment, types of employment (part-time/full-time), hours worked per week if part-time, job title(s), description of duties performed, and the verification must be signed by the employer. If an applicant possesses experience in multiple roles from a single employer, each role/job must be outlined as previously mentioned to receive credit for more than one role. City employees will receive credit for the duties of the class to which they are appointed. Credit for experience obtained outside of the employee’s class will be allowed only if recorded in accordance with the provisions of the Civil Service Commission Rules. Experience claimed in self-employment must be supported by documents verifying income, earnings, business license and experience comparable to the minimum qualifications of the position. Copies of income tax papers or other documents listing occupations and total earnings must be submitted. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at https://sfdhr.org/how-verify-education-requirements.

Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

Selection Procedures

Minimum Qualification Supplemental Questionnaire (Weight: Qualifying): Candidates will be prompted to complete a Supplemental Questionnaire as part of the online employment application. This Minimum Qualification Supplemental Questionnaire is designed to obtain specific information regarding an applicant's experience in relation to the Minimum Qualifications for this position. Applicants must also complete the official application. It is essential that applicants provide complete information to identifying their education, experience and training. The Minimum Qualification Supplemental Questionnaire will be used to evaluate if the applicant possesses the required minimum qualifications.

Written Examination (Weight: 100%): Candidates who meet the minimum qualifications will be invited to participate in an in-person computer-based written examination to determine their relative knowledge, skills, and abilities in job-related areas for the 1956 classification which may include, but are not limited to: Knowledge of: The theory and techniques used in purchasing large quantities of materials, supplies and equipment; the organization and activities of the various city departments; the laws, rules and regulations governing the activities of the purchasing department and purchasing procedures; a wide variety of materials, supplies and equipment and their sources of supply; current market conditions affecting price trends and availability. Ability and Skill to: Assign, direct, review and approve the work of subordinates and advise and instruct them in their work; write product specifications and purchasing contracts; review and analyze bids of vendors; establish and maintain effective relationships with departmental personnel and vendors.

Qualified candidates will be notified of the date, time, location and type of exam format in their exam appointment notification.

Certification Rule: The certification rule for the ranked eligible lists resulting from this examination will be Rule of Ten Scores. The department may administer additional position-specific selection procedures to make final hiring decisions.

Eligible List/Score Report: A confidential eligible list of applicant names that have passed the civil service examination process will be created, and used for certification purposes only. An examination score report will be established, so applicants can view the ranks, final scores and number of eligible candidates. Applicant information, including names of applicants on the eligible list, shall not be made public unless required by law. However, an eligible list shall be made available for public inspection, upon request, once the eligible list is exhausted or expired and referrals resolved. The eligible list/score report resulting from this civil service examination process is subject to change after adoption (e.g., as a result of appeals), as directed by the Human Resources Director or the Civil Service Commission. The duration of the eligible list resulting from this examination process will be 6 months and may be extended with the approval of the Human Resources Director. Upon approval of the Human Resource Director (see Civil Service Rule 111A.26.5), the eligible list/score report resulting from this announcement may be used by other departments that also use this classification or a similar classification. To find other Departments which use this classification, please see https://sfdhr.org/sites/default/files/documents/ASO-Level-Chart.pdf?documentID=21246.

Conviction History

As a selected candidate for a job, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you are a selected candidate. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances, such as:

  • Candidates for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.
  • Candidates for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164.

Having a conviction history does not automatically preclude you from a job with the City.

If you are a selected candidate, the hiring department will contact you to schedule a fingerprinting appointment.

Disaster Service Workers

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

Conclusion

Requests:
Applicants with disabilities who meet the minimum eligibility requirements for this job announcement can find information on requesting a reasonable ADA Accommodation at: http://sfdhr.org/information-about-hiring-process#applicantswithdisabilities

Information regarding requests for Veterans Preference can be found at: http://sfdhr.org/information-about-hiring-process#veteranspreference

Seniority Credit in Promotional Exams: Information regarding seniority credit can be found at: https://sfdhr.org/information-about-hiring-process#senioritycredit

Terms of Announcement and Appeal Rights: Applicants must be guided solely by the provisions of this announcement, including requirements, time periods and other particulars, except when superseded by federal, state or local laws, rules or regulations. Clerical errors may be corrected by the posting the correction on the Department of Human Resources website at www.jobaps.com/sf. The terms of this announcement may be appealed under Civil Service Rule 111A.35.1. The standard for the review of such appeals is ‘abuse of discretion’ or ‘no rational basis’ for establishing the position description, the minimum qualifications and/or the certification rule. Appeals must include a written statement of the item(s) being contested and the specific reason(s) why the cited item(s) constitute(s) abuse of discretion by the Human Resources Director. Appeals must be submitted directly to the Executive Officer of the Civil Service Commission within five business days of the announcement issuance date.

General Information concerning City and County of San Francisco Employment Policies and Procedures: Important Employment Information for the City and County of San Francisco can be obtained at http://sfdhr.org/information-about-hiring-process or hard copy at 1 South Van Ness Avenue, 4th Floor.

Copies of Application Documents: Applicants should keep copies of all documents submitted, as these will not be returned.

Right to Work: All persons entering the City and County of San Francisco workforce are required to provide verification of authorization to work in the United States

Exam Type: Combined Promotive and Entrance
Issued: June 7, 2021
Carol Isen, Human Resources Director
Department of Human Resources
Recruitment ID: PBT-1956-111111
CAO/BDS (415) 554-6022

Benefits

All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, ranging from 7.5%-13.25% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency.

For more information about benefits, please click here.

 


Click on a link below to apply for this position:

Fill out the Supplemental Questionnaire and Application NOW using the Internet.
View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here.

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