3558 Senior Museum Registrar

Recruitment #PBT-3558-098507

Introduction


*** Announcement has been extended to November 12,2019 at 5PM. If you already applied, please do not reapply***

Organization:

Strategically located on the Pacific Rim and serving one of the most diverse communities in the United States, the Asian Art Museum of San Francisco – Chong-Moon Lee Center for Asian Art and Culture is uniquely positioned to lead a diverse, global audience in discovering the distinctive materials, aesthetics and intellectual achievements of Asian art and cultures, and to serve as a bridge of understanding between Asia and the United States and among the diverse cultures of Asia.  In 2017, Vision Board, a museum task force of cross-departmental staff, defined the museum's cultural values and named it after REINA our beloved ritual vessel in the collection. The Asian Art Museum of San Francisco strives to always be Respectful, Engaging, Inspirational, Nimble, & Accessible.

The Asian Arts Museums seek a highly motivated and qualified professional to serve as Senior Museum Registrar. The museum’s collection galleries on the second and third floors feature more than 2,000 artworks from all the major cultures of Asia. Artworks in the galleries are regularly rotated, offering visitors a chance to view more of the museum’s collection.  The successful candidate, under the general direction supervises the staff and manages and coordinates the operations of the registration division in support of the museum's collections management and exhibition programs. 

 

Typical duties and responsibilities include:   

According to Civil Service Commission Rule 9, the duties specified below are representative of the range of duties assigned to this class and are not intended to be an inclusive list.

 

1. Manages the operations of the registration department; plans, prioritizes and schedules workload, delegating specific tasks as necessary to subordinate staff; assesses resource needs and recommends adjustments as required; prepares and administers the budget for the registration department; assists in the development of exhibition and museum-wide special project budgets; ensures compliance with Federal, State, and local laws and prevailing museum ethical standards relating to collections management; develops and implements museum-wide systems and procedures for effective collections management in consultation with senior staff. 

2. Supervises the work of registration staff; assigns and directs work, monitors and evaluates performance of subordinate personnel, including registrars and clerical staff as well as packers and temporary project work crews engaged in collections management functions; provides training and fosters professional development. 

3. Oversees the receipt, inspection, accession, documentation, and cataloging of objects acquired for collections and/or exhibitions; oversees deaccession procedures in compliance with collection management policies. 

4. Supervises care and security of the museum's collections of art and artifacts on site; coordinates with conservators regarding the conditions necessary to store objects in a seismically safe, temperate place and best use of available space; controls art storage area; oversees periodic inventories of collection areas; ensures maintenance of accurate storage records and shelf lists. 

5. Manages the internal and external movement, storage, and location tracking of art objects in order to guarantee security of the collections, coordinating with conservators, designers, preparators, curators and other museum staff. 

6. Oversees and ensures proper arrangements for insurance of permanent collection, outgoing or incoming loans, including execution of applications for federal indemnification of international exhibitions, maintenance of insurance coverage and processing liability and damage claims. 

7. Prepares and/or reviews agreements and arrangements for outgoing and incoming loans, special exhibitions or permanent installation of objects, including contractual arrangements, loan agreement forms, exhibition contracts, condition reports, facility reports, supplying photographs, cataloging information, and other documents related to collections management functions. 

8. Makes and/or reviews shipping arrangements for incoming and outgoing objects, including coordinating the packing, crating and couriering of objects; establishes the date and method of shipping items; ensures that objects are inspected and condition reports completed. Works collaboratively with museum staff including curators, conservators, preparators, packers, as well as representatives of other museums and outside art handling personnel such as airline personnel and cargo handlers in coordinating, scheduling, and monitoring the safe and legal movement of objects.

9. Supervises a comprehensive collection documentation system, including both computerized and manual records; manages the implementation and maintenance of the computerized collections management system; designs and prepares reports; works with curators and other staff to meet informational needs regarding art objects.

 10. Researches and provides accurate information to museum staff, representatives of other museums and the general public regarding loans, special collections, catalog information, packing, shipping, and insurance; promotes compliance with federal, state, and local laws relating to art collections management. 

11. Coordinates activities of registration department with other museum departments; promotes good working relationships between registration staff and museum colleagues; coordinates preparations for meetings of committees on acquisitions, loans and exhibitions; identifies issues, prepares agenda, and arranges for art objects to be on view; serves as liaison with dealers, private collectors and lenders, artists, appraisers and representatives from other museums. 

12. Serves as a courier accompanying valuable objects of art in transit as required; accompanies art to offsite storage or airport cargo facility, oversees containerization and security; coordinates with customs broker; travels with art; supervises loading and unloading of crates at airport, borrowing museum and other venues; may oversee installation of objects at borrowing museums. 

13. Assists with coordination of exhibition schedule and ensures proper environmental conditions and security. 

14. Performs related duties as required.

 







Minimum Qualifications

Experience and Training:

1. Possession of a baccalaureate degree from an accredited college or university in art, art history, museum studies, arts administration or a closely related field and five years of verifiable museum registration experience; OR 

2.  Possession of a master's degree from an accredited college or university in art, art history, museum studies, arts administration or a closely related postgraduate program and three year of verifiable museum registration experience. AND 

3. Computer literacy including data base management experience and experience with a computerized registration system such as TMS.

How To Apply

Applications for City and County of San Francisco jobs are being accepted through an online process:

• Click on the “Apply” link above

• Select either “I am a New User” if you have not previously registered, or “I have Registered   Previously”

• Follow instructions on the screen

Computers are available for the public (from 8:00 a.m. to 5:00 p.m. Monday through Friday) to file online applications in the lobby of the Dept. of Human Resources at 1 South Van Ness Avenue, 4th Floor, San Francisco. 

Applicants may be contacted by email about this announcement and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date.  Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org). 

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received. 

All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline.  Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.

Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores.

If you have any questions regarding this recruitment or application process, please contact the Senior Human Resources Analyst, Tish McNorton, by telephone at 415-557-4849, or by email at tish.mcnorton@sfgov.org.

Verification:

Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found here.

Verification of qualifying experience, when requested, must be documented on the employer's business letterhead and must include the name of the applicant, job title(s), dates of employment, description of job duties performed, and signature of the employer or the employer’s authorized representative. Experience claimed in self-employment will only be accepted if supported by documents verifying income, earnings, business license and experience comparable to minimum qualifications above. Copies of income tax papers or other documents listing occupation and total earnings must be submitted. Employees of the City and County of San Francisco may submit performance evaluations showing duties performed to verify qualifying City experience. City employees will receive credit for the duties of the class to which appointed. Credit for experience obtained outside of the employee's class will be allowed only if recorded in accordance with the provisions of Civil Service Commission Rules. Verification may be waived if impossible to obtain. The applicant must submit a signed statement explaining why verification cannot be obtained. Waiver requests will be considered on a case-by-case basis. Failure to provide the required verification, or request for waiver when requested may result in rejection of application.
Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco. Make sure your application and any attachments to the application submitted at the time of filing are complete and accurate and include details on all experience, education, training and other information that qualifies you for this recruitment. Failure to submit a complete and accurate application at the time of filing may result in your ineligibility for this recruitment or inability to receive full credit for scoring purposes. Any new information concerning work experience, education, training and other information that is submitted after the filing deadline may not be used for scoring or considered to determine whether you meet the minimum qualifications.

Selection Procedures

Minimum Qualification Supplemental Questionnaire (Weight: Qualifying): Candidates will be prompted to complete a Supplemental Questionnaire as part of the online employment application. This Minimum Qualification Supplemental Questionnaire is designed to obtain specific information regarding an applicant's experience in relation to the Minimum Qualifications for this position. Applicants must also complete the official application. It is essential that applicants provide complete information in identifying their education, experience and training. The Minimum Qualification Supplemental Questionnaire will be used to evaluate if the applicant possesses the required minimum qualifications.

Minimum Qualification Supplemental Questionnaire (Weight: Qualifying): Candidates will be prompted to complete a Supplemental Questionnaire as part of the online employment application. This Minimum Qualification Supplemental Questionnaire is designed to obtain specific information regarding an applicant's experience in relation to the Minimum Qualifications for this position. Applicants must also complete the official application. It is essential that applicants provide complete information in identifying their education, experience and training. The Minimum Qualification Supplemental Questionnaire will be used to evaluate if the applicant possesses the required minimum qualifications.

Supplemental Questionnaire (Weight 100%): Candidates who meets the minimum qualifications will be sent a Supplemental Questionnaire to complete and return. The Supplemental Questionnaire has been designed to measure knowledge, skills and/or abilities in job-related areas which may include, but not be limited to:

·    Knowledge of principles and practices of professional art/artifact registration, collections management standards and procedures, and principles and practices of museum records management

·    Knowledge of legal standards and law applicable to collections management; fine arts insurance   practices and procedures.

·     Knowledge of fields such as art, art history and anthropology relative to the collection.

·     Ability to maintain detailed, complex records pertaining to the management, movement, exhibition, storage, and disposition of art objects

·     Ability use a computer to input and maintain records and to produce reports and correspondence; prepare clear, accurate and understandable documents such as reports, memos, correspondence and statistical data.

·     Ability to evaluate information, set priorities and establish an appropriate course of action for self and/or others in order to accomplish specific goals. 

The supplemental questionnaire will be rated and scored. All relevant experience, education and/or training must be on the supplemental questionnaire in order to be reviewed in the rating process.

 Note: Candidates must achieve a passing score on the components described above in order to move forward in the selection process.

Certification:

The certification rule for the eligible list resulting from this examination will be Rule of 3 Scores.  Additional selection processes may be conducted by the hiring department prior to making final hiring decisions.

Conviction History

As a selected candidate for a job, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you are a selected candidate. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances, such as:

·     Candidates for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.

·     Candidates for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164.

Having a conviction history does not automatically preclude you from a job with the City.

If you are a selected candidate, the hiring department will contact you to schedule a fingerprinting appointment.

Disaster Service Workers

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

Conclusion

Eligible List: 

The duration of the eligible list resulting from this examination process will be 6 months, and may be extended with the approval of the Human Resources Director. http://www.sfdhr.org/index.aspx?page=20#eligiblelists  Upon approval of the Human Resource Director (see Civil Service Rule 111A.26.5), the eligible list resulting from this announcement may be used by other departments that also use this classification or a similar classification. To find other Departments which use this classification, please see http://www.sfdhr.org/Modules/ShowDocument.aspx?documentID=21246.  Search that document by title or job code to see which departments use the classification.

Notes:

Make sure your application and any attachments to the application submitted at the time of filing are complete and accurate and include details on all experience, education, training and other information that qualifies you for this recruitment. Failure to submit a complete and accurate application at the time of filing may result in your ineligibility for this recruitment or inability to receive full credit for scoring purposes. Any new information concerning work experience, education, training and other information that is submitted after the filing deadline may not be used for scoring or considered to determine whether you meet the minimum qualifications.

Reasonable Accommodation Request: 

Applicants with disabilities who meet the minimum eligibility requirements for this job announcement can find information on requesting a reasonable ADA Accommodation at: 
http://www.sfdhr.org/index.aspx?page=20#applicantswithdisabilities

General Information concerning City and County of San Francisco Employment Policies and Procedures: 

Important Employment Information for the City and County of San Francisco can be obtained athttp://www.sfdhr.org/index.aspx?page=20 or hard copy at 1 South Van Ness Avenue, 4th Floor, San Francisco, CA 94103.

Terms of Announcement: 

Applicants must be guided solely by the provisions of this announcement, including requirements, time periods and other particulars, except when superseded by federal, state or local laws, rules or regulations. Clerical errors may be corrected by posting the correction on the Department of Human Resources website at:http://www.sfdhr.org/index.aspx?page=20#announcementsdefinitions

Copies of Application Documents: 

Applicants are encouraged to keep copies of all documents submitted. Submitted documents become a permanent part of the exam records and will not be returned. The hiring department may require applicants to submit the same documents and/or additional documents at a later date.

Right to Work: 

All persons entering the City and County of San Francisco workforce are required to provide verification of authorization to work in the United States. http://www.sfdhr.org/index.aspx?page=20#identification

Veterans Preference:

Information regarding requests for veterans preference can be found at: http://www.sfdhr.org/index.aspx?page=20#veteranspreference

Seniority Credit in Promotional Exams:

Information regarding seniority credit can be found at: http://www.sfdhr.org/index.aspx?page=20#senioritycredit

 

COMBINED PROMOTIVE & ENTRANCE – 3558
Micki  Callahan
Human Resources Director
Department of Human Resources
Issued: October 22, 2019
Recruitment ID Number: PBT-3558-098507
AAM/TM/ 415-557-4849

Benefits

All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, ranging from 7.5%-13.25% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency.



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