7254 Automotive Machinist Supervisor I

Recruitment #PBT-7254-098912

Introduction

This is a Position Based Test conducted in accordance with Civil Service Rule 111A.

Position Description:
Under direction, this position supervises a group of skilled automotive machinists in connection with major overhaul and reconditioning of all types of automotive, heavy truck and off-road equipment.

Examples of Important and Essential Duties:
1.  Supervises, plans, assigns, monitors and coordinates journey-level automotive machinist, mechanics and other related crafts-persons.
2.  Inspects and reviews damaged and repaired vehicles, equipment and component parts to determine extent of damage and/or malfunction; and approves completed jobs to ensure compliance with standard procedures.
3.  Inspects shop equipment, machinery and facilities to ensure proper maintenance, cleanliness and safety; and develops improved procedures.
4.  Approves repairs and diagnosis of major and specialized work prior to commencing the actual assignment.
5.  Requisitions supplies, parts and shop equipment, maintains inventory records and vehicle and equipment service/repair logs to ensure efficient shop operations.
6.  Operates fleet vehicles that travel to and from worksites to assess and evaluate breakdowns and mechanical malfunctions of heavy duty, off-road, hydraulic and/or electrical equipment for repair located in the field.
7.  Prepares cost estimates on work orders and repairs by estimated time, supplies, parts and staff needed per job cost to incorporate in the departmental budget review.
8.  Holds safety meetings and is knowledgeable and able to train employees in proper toxic handling and disposal, material safety data sheets and hazardous communication laws.
9.  Monitors and tracks time and attendance of staff, prepares work orders and cost and time estimates, acquisitions of supplies and equipment, writes vehicle and equipment specifications for vendor review, generates various preventive and/or maintenance management reports using a computerized maintenance management system (i.e. MAXIMO, Asset Works, ETIME, and FAMIS).
10.  Reviews and/or reports of ongoing project workloads, schedules, and manpower resources, in order to plan, coordinate, and facilitate new assignments/projects to achieve monthly goals and/or objectives.
11. Prepares and presents status reports, letters, informational memos, charts, and graphs of findings and recommendations on automotive shop operations, equipment, and personnel using various computer software technology (i.e. Lotus Notes, MAXIMO, EnterNet/InterNet, etc.)
12. Performs related duties as assigned.

Nature of Work: involves some physical effort and considerable dexterity in the use of the fingers, limbs and body; continuous exposure to physical and working conditions where minor injuries may occur. May be required to work nights, weekends and/or holidays.

Minimum Qualifications

Education:
High school diploma or equivalent (G.E.D. or High School Proficiency Examination)

Experience:
A combination of journey-level experience and/or four (4)-year apprenticeship training as an automotive machinist or heavy-duty mechanic totaling eight (8) years, in which the major duties were disassembling, repairing, overhauling and installing mechanical, electrical and hydraulic assemblies in heavy duty and off-road vehicles and power-driven equipment; two (2) years of this experience must have been in a supervisory capacity.

License and Certification:
Possession of a valid Class C (or III) driver's license.

Must be able to obtain a Class A (or I) driver license with Medical Certificate upon completion of the probationary period. Failure to maintain the required license may be cause for termination.

Note(s):
•  The above minimum qualifications reflect special conditions associated with the position(s) to be filled, which may differ from the standard minimum qualifications associated with this classification.
•  A valid out-of-state driver’s license is acceptable during the application process. A valid California driver's license must be obtained prior to appointment and maintained throughout employment.
• One-year full-time employment is considered equivalent to 2000 hours (2000 hours of qualifying work experience is based on a 40 hour work week). Any overtime hours that you work above forty (40) hours per week are not included in the calculation to determine full-time employment.
• Applicants must meet minimum qualification requirements by the final filing date unless otherwise noted.

How To Apply

Applications for City and County of San Francisco jobs are only accepted through an online process. Visit www.jobaps.com/sf to register an account (if you have not already done so) and begin the application process.

  • Select the desired job announcement
  • Select “Apply” and read and acknowledge the information
  • Select either “I am a New User” if you have not previously registered, or “I have Registered Previously”
  • Follow instructions on the screen

Computers are available for the public (from 8:00 a.m. to 5:00 p.m. Monday through Friday) to file online applications in the lobby of the Dept. of Human Resources at 1 South Van Ness Avenue, 4th Floor, San Francisco.

Applicants may be contacted by email about this announcement and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date.  Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter.  To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org, @famsf.org, @ccsf.edu).

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file.  Applicants should retain this confirmation email for their records.  Failure to receive this email means that the online application was not submitted or received.

All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline.  Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.  Resumes will not be accepted in lieu of a completed City and County of San Francisco application.

Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores.

Verification:
Applicants may be required to submit verification of qualifying education, training, apprenticeship, experience and driver license at any point during the recruitment and selection process. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at https://sfdhr.org/how-verify-education-requirements.

Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

If you have any questions regarding this recruitment or application process, please contact the exam analyst, Sean Sexton, by telephone at (415) 554-6050, or by email at sean.sexton@sfgov.org.

Selection Procedures

Minimum Qualification Supplemental Questionnaire (Weight: Qualifying)
Candidates will be prompted to complete a Supplemental Questionnaire as part of the online employment application. This Minimum Qualification Supplemental Questionnaire is designed to obtain specific information regarding an applicant's experience in relation to the Minimum Qualifications for this position. Applicants must also complete the official application. It is essential that applicants provide complete information in identifying their education, experience and training. The Minimum Qualification Supplemental Questionnaire will be used to evaluate if the applicant possesses the required minimum qualifications.

Basic Supervisory Exam (Weight: 50%)
Candidates will be administered a written multiple-choice examination that is designed to measure basic knowledge of various supervisory practices and procedures (e.g. directing, counseling, guiding, evaluating, motivating, disciplining, developing and training subordinates, delegation, etc.) as well as customer service and reading comprehension.

This is a standardized examination and, therefore, test questions and test answers are not available for public inspection or review.

The Basic Supervisory Exam will be administered either on a computer or in paper format.  The type of format will depend on the size of the qualified applicant pool.  Qualified candidates will be notified of the type of exam format in their exam appointment notification.

The score you achieve on this examination shall be valid and 'banked' for three years, starting from the date of the examination. This means that, during this three-year time period, you will not be required to take this test again should you apply and be found eligible for a future announcement for which this particular test is used. Please note this test is used for other supervisory classes therefore your test score may be applied to one or more of these classes if you choose to apply to future recruitments. If the test for this future announcement is held within one year of the date of this examination, your score will be automatically applied to that announcement. However, after one year, you have the option to either (a) apply your test score to the other announcement or (b) re-take the test. Re-testing is permitted no sooner than one year from the date of the examination and only in association with your eligibility for another announcement for which this test is used. Please note that, should you re-test, your re-test score would become your official score since it is the most recent.

Supplemental Questionnaire Evaluation (Weight: 50%)
Candidates achieving a passing score on the Basic Supervisory Exam will be sent a supplemental questionnaire to complete and return by e-mail. This questionnaire has been designed to measure knowledge, skills and/or abilities in job-related areas which may include, but not be limited to knowledge of: heavy duty mechanics and safety procedures, diagnostic (troubleshooting) skills; supervisory and communication abilities, and the ability to utilize a personal computer and maintenance management system. The supplemental questionnaire will be rated and scored. 

Note: Candidates must achieve a passing score on both the Basic Supervisory Exam and the Supplemental Questionnaire Evaluation in order to be ranked on the eligible list.

Certification
The certification rule for the eligible list resulting from this examination will be Rule of Three Scores.  Additional selection processes may be conducted by the hiring department prior to making final hiring decisions.

Eligible List/Score Report
A confidential eligible list of applicant names that have passed the civil service examination process will be created, and used for certification purposes only. An examination score report will be established, so applicants can view the ranks, final scores and number of eligible candidates. Applicant information, including names of applicants on the eligible list, shall not be made public unless required by law. However, an eligible list shall be made available for public inspection, upon request, once the eligible list is exhausted or expired and referrals resolved. The eligible list/score report resulting from this civil service examination process is subject to change after adoption (e.g., as a result of appeals), as directed by the Human Resources Director or the Civil Service Commission.

The duration of the eligible list resulting from this examination process will be 12 months, and may be extended with the approval of the Human Resources Director.

Upon approval of the Human Resource Director (see Civil Service Rule 111A.26.5), the eligible list/score report resulting from this announcement may be used by other departments that also use this classification or a similar classification. To find other Departments which use this classification, please see https://sfdhr.org/sites/default/files/documents/Forms-Documents/Position-Count-by-Job-Codes.pdf.

Conviction History

As a selected candidate for a job, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you are a selected candidate. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances, such as:

  • Candidates for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.
  • Candidates for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164.

Having a conviction history does not automatically preclude you from a job with the City.

If you are a selected candidate, the hiring department will contact you to schedule a fingerprinting appointment.

Disaster Service Workers

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

Conclusion

Reasonable Accommodation Request:
Applicants with disabilities who meet the minimum eligibility requirements for this job announcement can find information on requesting a reasonable ADA Accommodation at: http://www.sfdhr.org/index.aspx?page=20#applicantswithdisabilities.

Veteran’s Preference:
Information regarding requests for Veteran’s Preference can be found at: http://sfdhr.org/information-about-hiring-process#veteranspreference.

Seniority Credit in Promotional Exams:
Information regarding requests for seniority credit in promotional exams can be found at: http://www.sfdhr.org/index.aspx?page=20#senioritycredit.

General Information concerning City and County of San Francisco Employment Policies and Procedures:
Important Employment Information for the City and County of San Francisco can be obtained at http://sfdhr.org/information-about-hiring-process or hard copy at 1 South Van Ness Avenue, 4th Floor.

Terms of Announcement and Appeal Rights:
Applicants must be guided solely by the provisions of this announcement, including requirements, time periods and other particulars, except when superseded by federal, state or local laws, rules or regulations.  Clerical errors may be corrected by posting the correction on the Department of Human Resources website at www.jobaps.com/sf.

The terms of this announcement may be appealed under Civil Service Rule 111A.35.1. The standard for the review of such appeals is ‘abuse of discretion’ or ‘no rational basis’ for establishing the position description, the minimum qualifications and/or the certification rule.  Appeals must include a written statement of the item(s) being contested and the specific reason(s) why the cited item(s) constitute(s) abuse of discretion by the Human Resources Director.  Appeals must be submitted directly to the Executive Officer of the Civil Service Commission within five business days of the announcement issuance date.

Copies of Application Documents:
Applicants should keep copies of all documents submitted, as these will not be returned.

Right to Work:
All persons entering the City and County of San Francisco workforce are required to provide verification of authorization to work in the United States.

Exam Type: Combined Promotive and Entrance (CPE)
Issued: 11/14/19
Micki Callahan, Human Resources Director
Department of Human Resources
Recruitment ID Number: PBT-7254-098912
ADM - SS (415) 554-6050

Benefits

All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, ranging from 7.5%-13.25% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency.

For more information about benefits, please click here.

 



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