9772 Community Development Specialist

Program Specialist – Younger Youth Team

Recruitment #PBT-9772-066539

Introduction

Amended to extend filing deadline

The Department of Children, Youth and Their Families (DCYF) was formed in 1989. We guide policy, serve as a source of funding for children’s services, and inform and engage the public on a wide range of issues all to improve the lives of children, youth and families in San Francisco. Our work is driven by our vision, mission, goals and values.

DCYF supports children and youth in every one of San Francisco's neighborhoods and districts with strategic funding to community-based organizations, citywide initiatives and projects addressing issues such as early care and education, out of school time, youth employment and empowerment, wellness, violence prevention and intervention, and family support services, and the development of a coordinated planning process for San Francisco’s children and youth services. Please visit our website at www.dcyf.org for more information.

Position Description and Essential Job Duties:

Under general supervision of the Younger Youth Program and Planning Manager, the Program Specialist is responsible to carry out assigned duties with minimal day-to-day supervision. The Program Specialist is responsible for developing and managing grant agreements and monitoring assigned grants for compliance with funding requirements and quality of services in the areas of Afterschool, Youth Leadership, Empowerment and Development, Violence Prevention and Intervention and other child and youth support services.  These assigned grants provide new and expanded services to children and youth. The Program Specialist also supports the department’s planning activities mandated by the Children’s Amendment.

The essential functions include: negotiate grant agreements and contracts with Community-Based Organizations (CBOs);  review CBOs’ detailed work plans, budgets, and grant components;  work with the CBOs' representative in the preparation and approval of grant agreements and contracts;  assist in the monitoring of assigned grants;  conduct regular on-site program visits and support on-site fiscal visits;   assess the programmatic quality of funded-programs, and write reports to funded-programs providing feedback on strengths and areas of improvement related to quality;  assist in the development and implementation of technical assistance strategies for CBOs to address their programmatic and administrative needs;  conduct or coordinate training for CBOs as appropriate;  assist with the development of guidelines and processes to implement the delivery of funds, review program criteria, and prepare funding recommendations that comply with the Children's Amendment requirements;  provide input at meetings with communities, other City departments, and private agencies to support the implementation of programs and projects;  represent the department at assigned community events / meetings;  develop strong working relationships with contracting agencies;   assist in the process for on-line Request For Proposals (RFPs) which includes writing of RFP documents (instructions and forms), and attending the Bidders' conferences; assist with the external review process which includes recruiting readers, training, and setting-up review meetings; participate in the review of RFPs and preparing funding recommendations to DCYF Director; assist in preparation of award letters and/or phone calls;  develop recommendations, strategies, and timelines for CBOs' program improvements and changes to bring programs in compliance with contract goals, programmatic / client needs, and community interests / needs;  investigate non-compliant situations;  inform Director of Grants of findings including where compliance is non-conforming; and prepare termination documents in the event non-compliance should occur.    The Program Specialist also performs related duties as required. 

Minimum Qualifications

Minimum Qualifications:

1. Possession of a baccalaureate degree from an accredited college or university AND two (2) years of administrative/professional experience in community development, housing and/or housing development, workforce development, finance, education, social work, children/youth work, criminal justice or elections related work; OR

2. Possession of a baccalaureate degree from an accredited college or university with a major in one of the following fields: public or business administration, urban planning, government, social work, education, finance or criminal justice AND one (1) year of administrative/professional experience in community development, housing and/or housing development, workforce development, finance, education, social work, children/youth work, criminal justice or elections related work; OR

3. Possession of a Master's degree from an accredited college or university in public policy, planning, social work, public administration, finance, education, criminal justice, or business administration; OR

4.Possession of a Ph.D. or Juris Doctor degree from an accredited college or university.

SUBSTITUTION:   Verifiable administrative/professional experience involving community development, housing and/or housing development, workforce development, finance, education, social work, children/youth work, criminal justice and/or elections related work may substitute for the educational requirement in Minimum Qualification #1 on a year-for-year basis.

Special Conditions:

Candidates must possess these two (2) special conditions:

One year (12 months) of professional experience performing programmatic assessment of children and youth programs. AND
Experience with the development, implementation, monitoring, and support of programs and services that focus on strengthening families; early care and education; prevention and early intervention; health and well-being; youth workforce development and empowerment; out of school time; violence response and truancy prevention; and community building with a focus on children, youth, and their families.

Applicants must meet the minimum qualification requirement by the final filing date unless otherwise noted.

The above minimum qualification reflects two (2) special conditions associated with the position to be filled which may differ from the standard minimum qualifications associated with this class code.

Desirable Qualifications:

The stated desirable qualifications may be considered at the end of the selection process when candidates are referred for hiring.

• Experience working in Kindergarten to 8th grade after-school /school-day programming; evaluation of community-based programs; and children and youth services with a strong understanding of community-based organizations.

• Knowledge of how community-based organizations function effectively; and principles and practices of public funding and local governmental structure.

• Sensitivity to work with diverse ethnic and cultural-based organizations, city departments and individuals.

• Excellent written and verbal communication skills with the ability to work effectively with representatives of government agencies and community-based organizations; and interpersonal and teamwork skills.

• Skills in contract negotiation, budgeting, work program development / implementation and strong time management skills.

• Ability to define problems, collect data, establish facts and draw valid conclusions; write clear and concise reports, recommendations and correspondence; work with neighborhood organizations; and perform some statistical analysis.



How To Apply

Applications for City and County of San Francisco jobs are being accepted through an online process. Visit www.jobaps.com/sf to register an account (if you have not already done so) and begin the application process.
• Select the desired job announcement.
• Select “Apply” and read and acknowledge the information.
• Select either “I am a New User” if you have not previously registered, or “I have Registered Previously”.
• Follow instructions on the screen.

Computers are available for the public (from 8:00 a.m. to 5:00 p.m. Monday through Friday) to file on-line applications in the lobby of the Department of Human Resources at 1 South Van Ness Avenue, 4th Floor, San Francisco.

Applicants may be contacted by e-mail about this announcement and, therefore, it is their responsibility to ensure that their registered e-mail address is accurate and kept up-to-date. Also, applicants must ensure that e-mail from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org).

Applicants will receive a confirmation e-mail that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.

All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.

Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores.
Your application and any attachments to the application submitted at the time of filing must be complete and accurate including the details on your experience, education, training, and other information that qualifies you for this recruitment.   Failure to submit a complete and accurate application at the time of filing may result in your ineligibility for this recruitment, or inability to receive full credit for scoring purposes.   Resumes may be attached to the application; however, resumes will not be accepted in lieu of a completed City and County of San Francisco application.

If you have any questions regarding this recruitment or application process, please contact Gilda Cassanego at Gilda.Cassanego@sfgov.org

Selection Plan

Screening of Application: Weight: Qualifying

On-line employment applications will be screened for relevant qualifying experience and education in relation to the minimum qualifications including the experience described in the two (2) special conditions.   Additional mechanisms may be implemented in order to determine candidate’s qualifications. 

Supplemental Questionnaire: Weight - 100%

Applicants will be prompted to complete the Supplemental Questionnaire during the on-line application process.  There are four (4) questions.

The information stated on the Supplemental Questionnaire must provide complete and accurate information. 
All statements made on the application and supplemental questionnaire are subject to verification. 
Failure to submit a supplemental questionnaire with the application by the filing deadline may result in disqualification from the examination process. 

Candidates’ responses on the supplemental questionnaire will be reviewed and ranked to determine their relative knowledge, skills and abilities in job-related areas which may include, but not be limited to:
Knowledge of the principles and practices of community development programs including a working knowledge of the goals and objectives of grant-funded community development programs, and the activities of community-based organizations in implementing these programs;  ability to analyze and make recommendations regarding the viability of proposed projects and program activities;  knowledge of relevant Federal, State, and local laws governing community development programs;  knowledge of local government financial, legislative, and administrative structure and requirements of various municipal entities involved in negotiating grant agreements and contracts, ensuring contract compliance, and preparing funding recommendations for grant-funded programs in the community;  knowledge of basic research methods and techniques utilized for gathering, analyzing, and presenting data and preparing reports; human relations ability; and written communication ability.

This information will be used to evaluate and rank qualified candidates on the eligible list.

Oral communication ability may be evaluated during the hiring process.   Computer usage ability may be evaluated during the probationary period.

Candidate scores on this examination may be also be applied to other announcements involving other job titles, when directed by the Human Resources Director.

Verification of Special Conditions:

For this 9772 examination announcement, applicants are required to submit verification of the two (2) special conditions with the employment application.

You must possess these two (2) special conditions and send in verification to be considered for this 9772 position.   Written verification of this special condition must be on the employer's letterhead indicating the name of the applicant, job title, dates of employment, hours per week worked, duties performed and must be signed by the supervisor and/or appropriate representative.   A copy of a performance evaluation with the same information is acceptable.

City employees relying upon qualifying work experience gained outside the City and County of San Francisco must submit written verification of such experience as described above. 

Verification:

Applicants will be required to submit verification of qualifying education and experience at any point in the application, examination and/or departmental selection process.

Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

When requested, all applicants must submit verification of qualifying education and experience. Verification of qualifying education and experience, when requested, must be submitted on employer’s official letterhead, specifying name of the applicant, job title(s), duties performed, dates of service, and must be signed by the employer or the employer’s authorized representative. Verification of experience may be waived if impossible to obtain. The applicant must submit a signed statement explaining the reason for the request for waiver. Waiver requests will be considered on a case-by-case basis. Failure to submit all required verification or request for waiver when requested may result in the rejection of the application.



Conviction History

As a finalist for a job, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you are a finalist. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances, such as:

  • Candidates applying for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.
  • Candidates applying for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164.

Having a conviction history does not automatically preclude you from a job with the City.

If you are selected as a finalist, the hiring department will contact you to schedule a fingerprinting appointment.

Disaster Service Workers

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

Conclusion

Certification:

The certification rule for the eligible list resulting from this examination will be Rule of Ten Scores. The hiring department may conduct additional selection processes to make final hiring decisions.

Eligible List:

The duration of the eligible list resulting from this examination process will be 12 months, and may be extended with the approval of the Human Resources Director. http://www.sfdhr.org/index.aspx?page=20#eligiblelists
Upon approval of the Human Resource Director (see Civil Service Rule 111A.26.5), the eligible list resulting from this announcement may be used by other departments that also use this classification or a similar classification. To find other Departments which use this classification, please see http://www.sfdhr.org/Modules/ShowDocument.aspx?documentID=13693 Search that document by title or job code to see which departments use the classification.

Notes:
Make sure your application and any attachments to the application submitted at the time of filing are complete and accurate and include details on all experience, education, training and other information that qualifies you for this recruitment. Failure to submit a complete and accurate application at the time of filing may result in your ineligibility for this recruitment or inability to receive full credit for scoring purposes. Any new information concerning work experience, education, training and other information that is submitted after the filing deadline may not be used for scoring or considered to determine whether you meet the minimum qualifications.
Reasonable Accommodation Request:   Applicants with disabilities who meet the minimum eligibility requirements of a job announcement can find information on requesting a reasonable accommodation at: http://www.sfdhr.org/index.aspx?page=20#applicantswithdisabilities

 
Veteran’s Preference: Information regarding requests for veterans preference can be found at: http://www.sfdhr.org/index.aspx?page=20#veteranspreference

General Information concerning City and County of San Francisco Employment Policies and Procedures: Important Employment Information for the City and County of San Francisco can be obtained at http://www.sfdhr.org/index.aspx?page=20 or hard copy at 1 South Van Ness Avenue, 4th Floor.

Copies of Application Documents: Applicants should keep copies of all documents submitted, as these will not be returned.

Right to Work: All persons entering the City and County of San Francisco workforce are required to provide verification of authorization to work in the United States.

Terms of Announcement: Applicants must be guided solely by the provisions of this announcement, including requirements, time periods and other particulars, except when superseded by federal, state or local laws, rules or regulations. Clerical errors may be corrected by the posting the correction on the Department of Human Resources website at www.jobaps.com/sf .

The terms of this announcement may be appealed under Civil Service Rule 111A.35.1. The standard for the review of such appeals is ‘abuse of discretion’ or ‘no rational basis’ for establishing the position description, the minimum qualifications and/or the certification rule. Appeals must include a written statement of the item(s) being contested and the specific reason(s) why the cited item(s) constitute(s) abuse of discretion by the Human Resources Director. Appeals must be submitted directly to the Executive Officer of the Civil Service Commission within five business days of the announcement issuance date.

 
Exam Type - Entrance – Class 9772
Issued: December 1, 2015
Recruitment No.: PBT-9772-066539

Department of Human Resources
Telephone Number (415) 557-4859 (GC)
Micki Callahan
Human Resources Director
    

Benefits

All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, ranging from 7.5%-13.25% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency.

For more information about benefits, please click here.

 



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