9775 - Senior Community Development Specialist II

Housing Construction Representative

Recruitment #PBT-9775-100012

Introduction

 

This is a Position-Based Test conducted in accordance with Civil Service Rule 111A.  

9775 - Senior Community Development Specialist II  

Housing Construction Representative

Mayor's Office of Housing and Community Development     

The current position located at the Mayor's Office of Housing and Community Development.  The eligible list resulting from this examination may be utilized for future positions in this class in other City departments    

MAYOR'S OFFICE OF HOUSING AND COMMUNITY DEVELOPMENT (MOHCD)

Reporting to the Director of Construction Services, the Housing Construction Representative functions as a construction Representative for the Housing Development team of the Mayor's Office of Housing and Community Development (MOHCD).  This position is responsible for a range of construction monitoring and reporting responsibilities relating to a variety of MOHCD-funded affordable housing projects or programs, including predevelopment, permitting, cost analysis, new construction and acquisition/rehabilitation of rental and for-sale housing.  

About MOHCD: MOHCD’s mission is to address social, economic, and racial inequities through the creation of affordable housing opportunities and the funding of essential services that are foundational for strong communities.  We are industry leaders in financing the development, rehabilitation and preservation of affordable housing.  Through our grant-making, we strengthen the social, physical and economic infrastructure of San Francisco’s low-income neighborhoods and communities in need. We actively collaborate with community-based organizations, non-profits, affordable housing providers, and other City agencies and staff, in our pursuit of a more equitable and affordable San Francisco.  In our hiring practices, we strive to build teams that reflect the diversity of our City and the populations we serve, and we urge qualified candidates of all races, ethnicity, sexual orientation, and gender identity to apply.  

Primary Duties:  Reporting to the Director of Construction Services, the primary duties of the Housing Construction Representative are: 

Review architectural plans and designs, cost estimates, and work with MOHCD project Managers to review the impact of those cost estimates have on the project development budget at key stages of preconstruction, i.e. schematic design, design development, construction documents, and prior to bidding;

Advise MOHCD Project Managers regarding the evaluation and modification of requests for funding by reviewing and approving proposed scopes of work, pre-construction and construction schedules, and construction cost estimates for appropriateness, compliance with MOHCD quality standards and assisting in preparation of recommendations to the Loan Committee;

Evaluate construction cost estimates, identify discrepancies and propose value engineering strategies;

Ensure that pre-construction requirements are met authorizing the issuance of a Notice to Proceed (NTP);

Inspect active construction sites as needed, and at least monthly, in conjunction with pay application requests to confirm value of requested payment and quality of work.

Attend Owner Architect and Contractor (OAC) meetings preferably not less than twice per month in order to ensure efficient project implementation;

Evaluate change order proposals for appropriateness, identify potential cost-savings approaches;

Maintain or monitor change orders in order to identify and address potential cost overruns;

Provide monthly updates to Project Management staff, Director of Construction Services and Director of Housing Development;

Facilitate effective teamwork among development team members, including advising project sponsors on construction, scheduling, and contract compliance and enforcement, anticipating and helping to resolve problems impacting costs, schedule and scope.

Maintain project files (predominantly electronic) including copies of all Construction Documents, such as Notices to Proceed, Permits, Pay Requests and Certificates of Completion, site inspection and OAC meeting notes, plans and specifications, lien notices and releases and executed change orders;

Promote “green building” and sustainable strategies in a cost effective and thoughtful manner to support durable, energy and resource efficient, comfortable, safe and affordable housing;

Develop and/or maintain productive relationships with City departments such as the Department of Building Inspection (DBI), Mayor’s Office on Disability (MOD), Contract Monitoring Division (CMD), Fire Department (SFFD), Department of Public Works (DPW), etc. to expedite permit approvals and inspection services for MOHCD construction projects, when necessary

Additional Desirable Qualifications:

Three years practical experience construction or related field(s) such as architecture, real estate development, public or non-profit housing program administration, with a focus on construction management or administration.

Excellent verbal and written communication skills, including the ability to communicate effectively and work collaboratively with both MOHCD staff in an office-based team environment as well as with City departments, contractors, architects and other construction professionals in the field. 

Familiarity with residential construction technology, including “green building” and accessibility, building material uses and properties, industry best practices, and standard construction and architectural contracts.

Familiarity with construction documents, cost estimating procedures and resources and ability to make reliable judgments regarding appropriate construction costs.

Commitment to the goal of increasing and preserving the stock of well-designed housing affordable to low and very low income persons and households in San Francisco.

Familiarity with design, communication, word processing and spreadsheet programs (preferably Blue beam, Adobe Acrobat Pro, Microsoft Outlook, Word and Excel).  

Advanced degree or professional certification in a related field including architecture, engineering and/or construction management.

LEED Accredited Professional, and/or familiarity with Green Point Rated, WELL Building Standard, Enterprise Green Communities, or other green, sustainable building standards.

Experience with emerging construction and design technologies including panelized and factory built component construction CASP (Certified Access Specialist) or familiarity with ADA, Fair Housing Design Manual, California Building Code, and/or UFAS.

Familiarity with the San Francisco Planning Code and San Francisco Building Code (CA Building Code and San Francisco Amendments).

Lead Certified, and/or familiarity with residential lead hazard reduction procedures and other toxics remediation requirements and procedures.

Familiarity and experience with contractors, architects and other construction professionals in the residential construction industry in San Francisco, preferably with affordable housing.

Familiarity with prevailing wage compliance, San Francisco labor union contracting requirements and practices.

Desirable QualificationsThe stated desirable qualifications may be used to identify job finalists at the end of the selection process when candidates are referred for hiring.

Minimum Qualifications

1.      Possession of a baccalaureate degree from an accredited college or university AND four (4) years administrative/professional experience in community development, housing and/or housing development, workforce development, finance, education, social work, children/youth work, or criminal justice; OR

2.      Possession of a baccalaureate degree from an accredited college or university with a major in one of the following fields: public or business administration, urban planning, government, social work, education, finance or criminal justice AND three (3) years of administrative/professional experience in community development, housing and/or housing development, workforce development, finance, education, social work, children/youth work or criminal justice; OR   

3.      Possession of a Master's degree from an accredited college or university in public policy, planning, social work, public administration, finance, education, criminal justice, or business administration AND two (2) years of administrative/professional experience in community development, housing and/or housing development, workforce development, finance, education, social work, children/youth work, or criminal justice; OR   

4. Possession of a Ph.D. or Juris Doctor degree from an accredited college or university AND two (2) years of administrative professional experience in community development, housing and/or housing development, workforce development, finance, education, social work, children/youth work, or criminal justice. 

SUBSTITUTION: Verifiable administrative/professional experience involving community development, housing and/or housing development, workforce development, finance, education, social work, children/youth work, or criminal justice may substitute for the educational requirement in Minimum Qualification #1 on a year-for-year basis.

NOTES:  Applicants must met the minimum qualifications by the final filing date unless otherwise noted.   Special Conditions: The department requires 24 months of Local, State, Federal, Community Block Grants, Housing, Housing Development experience. Special Conditions: The above minimum qualifications reflect special conditions associated with the position(s) to be filled. They may differ from the standard minimum qualifications associated with this classification. 

How To Apply

Applications for City and County of San Francisco jobs are only accepted through an online process. Visit www.jobaps.com/sf to register an account (if you have not already done so) and begin the application process.

  • Select the desired job announcement
  • Select “Apply” and read and acknowledge the information
  • Select either “I am a New User” if you have not previously registered, or “I have Registered Previously”
  • Follow instructions on the screen

Computers are available for the public (from 8:00 a.m. to 5:00 p.m. Monday through Friday) to file online applications in the lobby of the Dept. of Human Resources at 1 South Van Ness Avenue, 4th Floor, San Francisco.

Applicants may be contacted by email about this announcement and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date.  Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter.  To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org, @famsf.org, @ccsf.edu).

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file.  Applicants should retain this confirmation email for their records.  Failure to receive this email means that the online application was not submitted or received.

All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline.  Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.

Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores.

To submit resume using the online application:

Select the “Resume” tab in the online application

Follow instructions given on screen

To submit cover letter using the online application:

Select the “Other” tab in the online application

Choose “Upload” as your method of submittal

Click on “Upload Attachment”

Follow instructions given on screen

If you have any questions regarding this recruitment or application process, please contact the exam analyst, Karen Henderson, by telephone at 415-701-5557, or by email at Karen.henderson@sfgov.org 

Selection Plan

Minimum Qualification Supplemental Questionnaire (Weight: Qualifying): Candidates will be prompted to complete a Supplemental Questionnaire as part of the online employment application. This Minimum Qualification Supplemental Questionnaire is designed to obtain specific information regarding an applicant's experience in relation to the Minimum Qualifications for this position. Applicants must also complete the official application. It is essential that applicants provide complete information in identifying their education, experience and training. The Minimum Qualification Supplemental Questionnaire will be used to evaluate if the applicant possesses the required minimum qualifications. 

Supplemental Questionnaire:  In order to continue through the examination process, only those candidates who meet the minimum qualifications will receive an email outlining the instructions and deadline.

Supplemental Questionnaire - Weight (100%) - Candidates will be required to complete a supplemental questionnaire.  The Supplemental Questionnaire Evaluation is designed to measure the knowledge, skills and/or abilities in job-related areas which may include but not be limited to:  experience working with databases, Microsoft Office suite, and diverse populations; strong verbal and written communication skills; working with sensitive client information, and handling multiple deadlines or difficult situations in an efficient and professional manner.  A passing score must be achieved on the Supplemental Questionnaire Evaluation in order to be placed on the eligible list according to their final score.  

Selection Procedures

Verification:
Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at https://sfdhr.org/how-verify-education-requirements

Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

Eligible List/Score Report:
A confidential eligible list of applicant names that have passed the civil service examination process will be created, and used for certification purposes only. An examination score report will be established, so applicants can view the ranks, final scores and number of eligible candidates. Applicant information, including names of applicants on the eligible list, shall not be made public unless required by law. However, an eligible list shall be made available for public inspection, upon request, once the eligible list is exhausted or expired and referrals resolved. The eligible list/score report resulting from this civil service examination process is subject to change after adoption (e.g., as a result of appeals), as directed by the Human Resources Director or the Civil Service Commission.

The duration of the eligible list resulting from this examination process will be 6 months, and may be extended with the approval of the Human Resources Director.

Upon approval of the Human Resource Director (see Civil Service Rule 111A.26.5), the eligible list/score report resulting from this announcement may be used by other departments that also use this classification or a similar classification. To find other Departments which use this classification, please see https://sfdhr.org/sites/default/files/documents/Forms-Documents/Position-Count-by-Job-Codes.pdf

Certification:
The certification rule for the eligible list resulting from this examination will be Rule of 3 Scores.  Additional selection processes may be conducted by the hiring department prior to making final hiring decisions.

Conviction History

As a selected candidate for a job, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you are a selected candidate. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances, such as:

  • Candidates for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.
  • Candidates for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164.

Having a conviction history does not automatically preclude you from a job with the City.

If you are a selected candidate, the hiring department will contact you to schedule a fingerprinting appointment.

Disaster Service Workers

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

Conclusion

Terms of Announcement:

Applicants must be guided solely by the provisions of this announcement, including requirements, time periods and other particulars, except when superseded by federal, state or local laws, rules or regulations.  Clerical errors may be corrected by the posting the correction on the Department of Human Resources website at www.jobaps.com/sf.

The terms of this announcement may be appealed under Civil Service Rule 111A.35.1. The standard for the review of such appeals is ‘abuse of discretion’ or ‘no rational basis’ for establishing the position description, the minimum qualifications and/or the certification rule.  Appeals must include a written statement of the item(s) being contested and the specific reason(s) why the cited item(s) constitute(s) abuse of discretion by the Human Resources Director.  Appeals must be submitted directly to the Executive Officer of the Civil Service Commission within five business days of the announcement issuance date.

General Information concerning City and County of San Francisco Employment Policies and Procedures:
Important Employment Information for the City and County of San Francisco can be obtained at http://sfdhr.org/information-about-hiring-process or hard copy at 1 South Van Ness Avenue, 4th Floor.

Copies of Application Documents:
Applicants should keep copies of all documents submitted, as these will not be returned.

Right to Work:
All persons entering the City and County of San Francisco workforce are required to provide verification of authorization to work in the United States.

Requests:
Applicants with disabilities who meet the minimum eligibility requirements for this job announcement can find information on requesting a reasonable ADA Accommodation at: 
http://sfdhr.org/information-about-hiring-process#applicantswithdisabilities

Information regarding requests for Veterans Preference can be found at: 
http://sfdhr.org/information-about-hiring-process#veteranspreference

Exam Type:  CPE 
Issued: 09/28/2019
Micki  Callahan
Human Resources Director
Department of Human Resources
Recruitment ID Number: : PBT-9775-100012
Mayor's Office of Housing and Community Development/ KH/ 415-701-5557

Benefits

All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, ranging from 7.5%-13.25% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency.

For more information about benefits, please click here.

 



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