0901 Mayoral Staff XIII

Recruitment #PEX-0901-100392


The Office of London N. Breed is looking for an exceptional Special Projects Administrator to support Senior Mayor’s staff. This person must be creative, hardworking, and enjoy working in an ever changing environment. The ideal individual will be able to exercise good judgment, have excellent writing skills, can anticipate the needs of Senior Staff, and keep schedules running on time.

Successful candidates will have a high level of integrity and professionalism in working with senior professionals both inside and outside the office. Must be very efficient and highly attuned to details, a multi-tasker who can work in a high pressure environment.

Most of all we are looking for someone with a great attitude, high energy, sense of humor and a high work ethic. No task is too small and no challenge too great.

Roles & Responsibilities:

· Contribute to the Mayor’s vision by managing and participating in programs that sustain an office-wide focus on coordination between multiple stakeholders, flexible timelines, and shifting deliverables. This includes but is not limited to:

o   Develop, with input from Senior Staff, comprehensive short/long term strategy that identifies key deadlines, assigns responsibilities, and monitors and tracks progress for each project;

o   Prepare reports for review by staff to be transmitted to Mayor on an as needed basis;

o   Establish a strong relationship with numerous office teams to ensure communications with external partners;

o   Work directly with stakeholders to ensure deliverables fall within the timeline and scope of the project, while ensuring budget commitments (if applicable) are met;

Research and synthesize cross-departmental policies with relation to individual projects. Utilize available resources to present policies that reflect research and parameters provided by senior staff. 

o   Oversee all aspects of projects, including coordination and completion of projects on schedule and within scope.

· Provide administrative support to Senior Staff, to ensure decision making and communication aligned with Mayoral priorities. This includes but is not limited to:

o   Managing schedules in order to strategically plan time and research and prep in advance of meetings;

o   Triaging and responding to incoming communications and facilitating relationships with stakeholders and team members

o    Assists with planning and managing events, meetings, and activities related to special projects

Minimum Qualifications

Our Ideal Candidate will have:

· A Bachelor's degree from an accredited college or university

· More than 5 years of work experience, 3 years of progressive high level administrative support

· A self-motivated attitude and eagerness to contribute

· Strong written and verbal communication skills

· Strong time management skills and the ability to work across multiple deadlines while not losing track of deliverables

· Effectively manage an executive calendar

· Flexibility - the ability to adjust to changing priorities, and multi-task under pressure

· Proactive in anticipating and adapting to the needs of a senior executive

· Ability to handle confidential information

Selection Plan

Applications for City and County of San Francisco jobs are being accepted through an online process:

•               Click on the “Apply” link above

•               Select either “I am a New User” if you have not previously registered, or “I have Registered Previously”

•               Follow instructions on the screen


Computers are available for the public (from 8:00 a.m. to 5:00 p.m. Monday through Friday) to file online applications in the lobby of the Dept. of Human Resources at 1 South Van Ness Avenue, 4th Floor, San Francisco.


Applicants may be contacted by email about this announcement and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date.  Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org).


Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file.  Applicants should retain this confirmation email for their records.  Failure to receive this email means that the online application was not submitted or received.


All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline.  Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.


Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores.


If you have any questions regarding this recruitment or application process, please Daniella Mattias, by telephone at 415-554-6486, or by email at daniella.mattias@sfgov.org.

Conviction History

As a selected candidate for a job, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you are a selected candidate. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances, such as:

  • Candidates for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.
  • Candidates for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164.

Having a conviction history does not automatically preclude you from a job with the City.

If you are a selected candidate, the hiring department will contact you to schedule a fingerprinting appointment.

Disaster Service Workers

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.


Reasonable Accommodation Request: 

Applicants with disabilities who meet the minimum eligibility requirements for this job announcement can find information on requesting a reasonable ADA Accommodation at: 

General Information concerning City and County of San Francisco Employment Policies and Procedures: 
Important Employment Information for the City and County of San Francisco can be obtained athttp://www.sfdhr.org/index.aspx?page=20 or hard copy at 1 South Van Ness Avenue, 4th Floor, San Francisco, CA 94103.

Right to Work: 

All persons entering the City and County of San Francisco workforce are required to provide verification of authorization to work in the United States. http://www.sfdhr.org/index.aspx?page=20#identification

Micki  Callahan
Human Resources Director
Department of Human Resources
Issued: October 10, 2019
Recruitment ID Number:PEX-0901-100392


All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, ranging from 7.5%-13.25% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency.

For more information about benefits, please click here.


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