0932 Securing the Cities San Francisco Bay Area

Regional Program Manager

Recruitment #PEX-0932-904209

Introduction

Applicants are encouraged to apply immediately as this recruitment may close at any time but no sooner than 5 PM on September 18, 2020.

Job Title: Securing the Cities San Francisco Bay Area Regional Program Manager.

 

Appointment Type:

This is a Permanent Exempt appointment not to exceed three (3) years. However, appointees would have an opportunity to reapply for an additional term. This position is exempt from Civil Service Commission rules pursuant to the City and County of San Francisco, Charter Section 10.104, and incumbents are considered “at will” and serve at the discretion of the Appointing Officer. This is a full time, 40 hours per week appointment.

 

Department Overview:

The current position is located at the San Francisco Department of Emergency Management in the Urban Areas Security Initiative (UASI) Division. The San Francisco Department of Emergency Management (DEM) manages disaster preparation, mitigation, and response; 9-1-1 dispatch, and homeland security grant distribution for the City and County of San Francisco. DEM was created in 2006 by local legislation that reorganized the Emergency Communications Department and the Office of Emergency Services into a single agency. For more information on the Department of Emergency Management, please visit: http://www.sfdem.org/.

 

Position Description:

Under the direction of the UASI General Manager the Securing the Cities (STC) San Francisco Bay Area Regional Program Manager is responsible for assisting the General Manager with the creation, implementation and management of the STC San Francisco Bay Area program decisions and other duties as determined by the General Manager. This position will assist the General Manager to provide region-wide leadership and administration of all STC San Francisco Bay Area initiatives in federal homeland security grants awarded to the Bay Area Region, in direct support of the homeland security strategies.

 

The STC San Francisco Bay Area Regional Program Manager will collaborate with STC San Francisco Bay Area stakeholders, state and federal partners, to provide leadership to executive advisory or working groups, established by the General Manager. This position will assist with regional coordination, monitoring, and oversight management of grant funded projects to ensure regional support. The STC San Francisco Bay Area Regional Program Manager will direct the allocation of the STC San Francisco Bay Area Program resources to achieve timely outcomes and measurable goals within budget, adjust plans and programs to meet emerging or new initiatives, while continuing to address major departmental priorities.

 

The essential functions of this position include:

 

 

  • Reviews, recommends, and evaluates regional strategies for the financial and administrative management of the STC San Francisco Bay Area Program, including the roles of partnership entities, systems or grants procurement, contracting, compliance, monitoring, reporting, and performance management.
  • Coordinates and collaborates with the STC San Francisco Bay Area Principal Partners, Executive Advisory and Work Groups and other stakeholders identified by the UASI General Manager.
  • Supervises, trains, assigns and evaluates the activities of assigned Bay Area UASI Division personnel. Provides oversight to the Bay Area UASI Chemical, Biological, Radiological, Nuclear, Explosive (CBRNE) Regional Project Manager and coordinates region-wide STC San Francisco Bay Area activities. Establishes STC San Francisco Bay Area program performance goals and objectives. As directed by the General Manager, supervises other project management initiatives.
  • Assists the General Manager to manage regional project managers of the BAUASI Management Team to support the General Manager and the BAUASI region’s initiatives and projects. Works with the CBRNE regional project manager to monitor project milestones with sub-recipients and vendors to ensure project and program compliance. Provides staff support for meetings and necessary follow-up.
  • Communicates regularly with local, regional, state, and federal partners. Responds to local and regional stakeholders regarding concerns/issues and provides briefings on UASI and STC San Francisco Bay Area programs and projects. Communicates regularly through meetings and follows up to ensure adequate participation with regional partners.
  • Develops short-term and long-term strategic plans and goals. Develops and implements policies, goals and objectives, and ensures the enforcement of all applicable laws, ordinances and regulations.
  • Assists the General manager to establish a STC San Francisco Bay Area Program organizational structure, monitors staff assignments, and implements administrative processes to accomplish the STC San Francisco Bay Area Program’s mission and objectives in an effective and efficient manner.
  • Participates in the development and submission of the annual budget.
  • Prepares and presents reports to elected officials regarding activities, issues, and needs of the organization. On an as needed basis, represents the organization before or provides information to commissions, boards, committees and representatives from international, federal, state and local organizations and agencies.
  • Performs other related duties as assigned.

Minimum Qualifications

Education:
Possession of a Bachelor’s degree in Public Policy, Emergency Management or a closely related field; AND

Experience:
Six (6) years of professional experience in grant compliance or organizational performance monitoring program, that include responsibility for intergovernmental relations, in a large public agency. Qualifying experience must include at least three (3) years supervising professionals.

Education Substitution:
Additional qualifying work experience in grant compliance or organizational performance monitoring program, that include responsibility for intergovernmental relations, in a large public agency may be substituted for the required education on a year-for-year basis for up to two (2) years. (One year of work experience is equal to 30 semester or 45 quarter units).

Experience Substitution:
Possession of a Master’s degree in Public Policy, Emergency Management or a closely related field may substitute for one year of experience (but may not substitute for the required supervisory experience).

Desirable Qualifications:

  • Four to six years of management experience in grant compliance or organizational performance monitoring program, that includes responsibility for intergovernmental relations, in a large public agency.
  • Experience developing, implementing, and evaluating policies and procedures to improve the processes of delivering public services effectively and efficiently in a large public jurisdiction.
  • Experience establishing an organizational structure, monitoring staff assignments, and implementing administrative processes to accomplish agency/program mission and objectives in an effective and efficient manner.
  • Experience reviewing, recommending, and evaluating strategies for the financial and administrative management of grant funded programs.
  • Experience complying or ensuring compliance with City and county of San Francisco procurement, contracting, and grant regulations.
  • Experience communicating with local, regional, state and federal leadership regarding organizational activities and issues.
  • Working knowledge in the area of Hazardous Materials response and recovery operations.
  • Working knowledge in the field of CBRNE program development and administration.
  • Working knowledge of implementing CBRNE training and exercise initiatives.
  • Completed courses towards or completion of Project Management Professional (PMP) certificate.
  • Working knowledge and/or completed courses regarding chemical/biological and radiological/nuclear materials.

       

      Applicants must meet the minimum qualification requirement by the final filing date unless otherwise noted.

       

      One year full-time employment is equivalent to 2,000 hours (2,000 hours of qualifying work experience is based on a 40 hour work week). Any overtime hours that you work above 40 hours per week are not included in the calculation to determine full-time employment.

    • How To Apply

      Applications for City and County of San Francisco jobs are only accepted through an online process. Visit www.jobaps.com/sf to register an account (if you have not already done so) and begin the application process.

       

      · Select the desired job announcement

      · Select “Apply” and read and acknowledge the information

      · Select either “I am a New User” if you have not previously registered, or “I have Registered Previously”

      · Follow instructions on the screen

       

      Computers are available for the public (from 8:00 a.m. to 5:00 p.m. Monday through Friday) to file online applications in the lobby of the Dept. of Human Resources at 1 South Van Ness Avenue, 4th Floor, San Francisco.

      Applicants may be contacted by email about this announcement and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com).

      Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.

      All work experience, education, training, and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications. Resumes may be attached to the application; however, resumes will not be accepted in lieu of a completed City and County of San Francisco application. Applications completed improperly may be cause for ineligibility or disqualification.

      If you have any questions regarding this recruitment or application process, please contact the exam analyst, Patty Wong, by telephone at (415) 558-3821, or by email at patty.wong@sfgov.org.

      Verification:
      Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. Information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at http://sfdhr.org/index.aspx?page=456


      Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco. Make sure your application and any attachments to the application submitted at the time of filing are complete and accurate and include details on all experience, education, training and other information that qualifies you for this recruitment. Failure to submit a complete and accurate application at the time of filing may result in your ineligibility for this recruitment. Any new information concerning work experience, education, training and other information that is submitted after the filing deadline may not be considered to determine whether you meet the minimum qualifications.

       

      Selection Procedures

      Applications will be screened for relevant qualifying experience. Additional screening mechanisms may be implemented in order to determine candidates’ qualifications. Only those applicants whose qualifications most closely meet the Department's needs will be invited to participate in the interview selection process. Applicants meeting the minimum requirements are not guaranteed advancement in the selection process.

      Conviction History

      As a selected candidate for a job, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you are a selected candidate. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances, such as:

      • Candidates for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.
      • Candidates for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164.

      Having a conviction history does not automatically preclude you from a job with the City.

      If you are a selected candidate, the hiring department will contact you to schedule a fingerprinting appointment.

      Disaster Service Workers

      All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

      Conclusion

      Reasonable Accommodation Request:
      Applicants with disabilities requiring reasonable accommodation can find information on requesting a reasonable accommodation at
      http://www.sfdhr.org/index.aspx?page=20#applicantswithdisabilities


      Copies of Application Documents:
      Applicants are advised to keep copies of all documents submitted. Submitted documents become a permanent part of the exam record and will not be returned. The hiring department may require applicants to submit the same documents and/or additional documents at a later date. Information regarding copies of applicant documents can be found at http://sfdhr.org/information-about-hiring-process#copies.

      Right to Work:

      All persons entering the City and County of San Francisco workforce are required to provide verification of authorization to work in the United States. Information regarding Right to Work can be found at http://sfdhr.org/information-about-hiring-process#identification.

       

      Additional Information:
      General Information concerning City and County of San Francisco Employment Policies and Procedures may be found online at http://www.sfdhr.org/index.aspx?page=20 or hard copy at One South Van Ness Avenue, 4th Floor.

       

      Terms of Announcement:
      Applicants must be guided solely by the provisions of this announcement, including requirements, time periods and other particulars, except when superseded by federal, state or local laws, rules or regulations. Clerical errors may be corrected by posting the correction on the Department of Human Resources website at: http://www.sfdhr.org/index.aspx?page=20#announcementsdefinitions


      Issued: 09/04/2020
      Micki Callahan
      Human Resources Director
      Department of Human Resources
      Recruitment ID #: PEX-0932-
      904209
      DEM / PW / (415) 558-3821

      Benefits

      All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, ranging from 7.5%-13.25% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency.

      For more information about benefits, please click here.

       


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