0953 Chief Operating Officer, Medical Examiner

Office of the Chief Medical Examiner

Recruitment #PEX-0953-106326

Introduction

9/11/20 - The filing deadline for this recruitment has been extended. All applicants who applied previously will remain under consideration.

10/21/20 - In line with the Official Public Health Order to slow the spread of COVID-19, “shelter-in-place” has been issued for all San Francisco residents that is expected to be in effect until further notice.  As a result, Department of Human Resources (DHR)’s office (located at 1 South Van Ness Avenue, 4th Floor, San Francisco, CA 94103) is currently closed to the general public. If you have any questions, please feel free to email the Human Resources Analyst listed on this announcement.

APPOINTMENT TYPE: Permanent Exempt (PEX), this position is excluded by the Charter from the competitive Civil Service examination process and shall serve at the discretion of the Appointing Officer.


ABOUT US:

The Office of the Chief Medical Examiner (OCME) provides accurate, timely, compassionate, and professional death investigative services for the residents of the City and County of San Francisco. By law, the Office is first and foremost responsible for the investigation and certification of a variety of deaths of legal or public health interest. The OCME moved into a new, modern 46,000 square foot facility at the end of 2017 which enables staff to more effectively and efficiently carry out their mandated duties as an essential first responder and critical partner in San Francisco’s criminal justice system.

The OCME has a budget of $10.7 million and an authorized staff of 39 professionals. The Office is a 24/7 operation with an in-house toxicology lab and staff, including a Forensic Laboratory Director. The four functional divisions that comprise the Office of the Chief Medical Examiner are:

  • Medico-Legal Investigation
  • Field Investigation
  • Forensic Laboratory
  • Administration


POSITION DESCRIPTION:

The Chief Operating Officer works collaboratively with the Chief Medical Examiner to lead the OCME’s executive leadership team in planning, evaluating, and directing the operations of the Department. The Chief Operating Officer is responsible for overall coordination and management of the Divisions within the Department, with an emphasis and responsibility for duties of the Administration Division.

ESSENTIAL FUNCTIONS:

  • Manage the day-to-day operations of the OCME to accomplish the Department’s mission and objectives in an effective and efficient manner;
  • Oversee the OCME budget, purchasing, technology systems and personnel matters in coordination with the City Administrator’s Office; and manage the accounting of all property and monies acquired through investigations of deaths;
  • Lead the development and implementation of the OCME’s strategic plan and manage the allocation of resources for optimal organizational performance;
  • Be a motivator for other employees and lead by example;
  • Promote a work environment which embraces innovative solutions, technology, and best practices to support the Department’s mission;
  • Ensure that all required training, licensure, accreditation and proficiency programs are current and that the OCME is compliant with all applicable laws, ordinances, and regulations;
  • Create an environment and systems which support the highest level of responsive, professional and compassionate interaction with members of the public;
  • Serve as Custodian of Records for the OCME;
  • Analyze data and produce reports on OCME activities and performance as needed, including creation of the Department’s Annual Report;
  • Coordinate with other City departments as needed; may represent the OCME before or provide information to commissions, boards, committees and representatives from federal, state and local agencies, organizations, and the media; and
  • Act for the Chief Medical Examiner in their absence.

Minimum Qualifications

1. Possession of a baccalaureate degree from an accredited college or university; AND

2. Five (5) years of managerial experience of which all must include supervisory experience.

SUBSTITUTION: Additional qualifying work experience may be substituted for up to two years of the required education on a year-for-year basis (30 semester units/45 quarter units equals one year).


DESIRABLE QUALIFICATIONS:

  • Demonstrated ability to perform management activities, including priority setting, budget management, human resources, strategic planning, and the formulation and implementation of department policy.
  • Knowledge of federal, state and local ordinances, regulations and laws governing death investigations.
  • Possession of a master’s degree from an accredited college or university in Public or Business Administration, or a closely related field.
  • Strong analytical and organizational skills with a problem-solving mindset.
  • Ability to communicate effectively, both verbally and in writing.
  • Ability to establish and maintain effective working relationships with OCME staff, criminal justice agencies, funeral homes, private attorneys and medical professional, and the general public.

VERIFICATION: Applicants may be required to submit verification of qualifying education and experience at any point in the application and/or departmental selection process. Written verification (proof) of qualifying experience must verify that the applicant meets the minimum qualifications stated on the announcement. Verification of experience is typically submitted on employer’s official letterhead, specifying name of employee, dates of employment, types of employment (part-time/full-time), job title(s), description of duties performed, and the verification must be signed by the employer. City employees will receive credit for the duties of the class to which they are appointed. Credit for experience obtained outside of the employee’s class will be allowed only if recorded in accordance with the provisions of the Civil Service Commission Rules. Experience claimed in self-employment must be supported by documents verifying income, earnings, business license and experience comparable to the minimum qualifications of the position. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at http://sfdhr.org/index.aspx?page=456.

NOTE: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

How To Apply

Applications for City and County of San Francisco jobs are only accepted through an online process. Visit www.jobaps.com/sf to register an account (if you have not already done so) and begin the application process.

  • Select the desired job announcement
  • Select “Apply” and read and acknowledge the information
  • Select either “I am a New User” if you have not previously registered, or “I have Registered Previously”
  • Follow instructions on the screen

Submission of a resume and cover letter are REQUIRED at the time of filing and must be attached to the online application. The cover letter should also include a statement about why you are interested in the position and why you believe you are the ideal candidate for this role. Late or incomplete submissions will not be considered. Mailed, hand delivered or faxed documents/applications will not be accepted.

1. To submit a COVER LETTER using the online application:

  • Select the “Other” tab in the online application
  • Follow instructions given on screen

2. To submit a RESUME using the online application:

  • Select the “Resume” tab in the online application
  • Follow instructions given on screen

Computers are available for the public (from 8:00 a.m. to 5:00 p.m. Monday through Friday) to file online applications in the lobby of the Dept. of Human Resources at 1 South Van Ness Avenue, 4th Floor, San Francisco.

Applicants may be contacted by email about this announcement and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org).

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.

All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.

Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores. If you have any questions regarding this recruitment or application process, please contact the analyst at (415) 554-6000.

Selection Procedures

Applications will be screened for relevant qualifying experience. Additional screening mechanisms may be implemented in order to determine candidates’ qualifications. Only those applicants who most closely meet the needs of the Agency will be invited to participate in the selection process. Applicants meeting the minimum qualifications are not guaranteed advancement to the interview. Qualified applicants with disabilities requiring reasonable accommodation in the selection process must contact the Agency by phone at (415) 554-6000 or, if hearing impaired at (415) 554-6015 (TTY).

THE CITY AND COUNTY OF SAN FRANCISCO IS AN EQUAL OPPORTUNITY EMPLOYER. MINORITIES, WOMEN AND PERSONS WITH DISABILITIES ARE ENCOURAGED TO APPLY.

Conviction History

As a selected candidate for a job, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you are a selected candidate. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances, such as:

  • Candidates for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.
  • Candidates for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164.

Having a conviction history does not automatically preclude you from a job with the City.

If you are a selected candidate, the hiring department will contact you to schedule a fingerprinting appointment.

Disaster Service Workers

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

Conclusion

General Information concerning City and County of San Francisco Employment Policies and Procedures: Important Employment Information for the City and County of San Francisco can be obtained at http://www.sfdhr.org/index.aspx?page=20 or hard copy at 1 South Van Ness Avenue, 4th Floor.

Copies of Application Documents: Applicants should keep copies of all documents submitted, as these will not be returned.

Right to Work: All persons entering the City and County of San Francisco workforce are required to provide verification of authorization to work in the United States.

Benefits

All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, ranging from 7.5%-13.25% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency.

For more information about benefits, please click here.


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