1543 Commission Affairs Manager

Recruitment #PEX-1543-065410

Introduction

Job Announcement was reopened to allow for additional recruitment.  Previous applicants need not reapply.

The mission of the City and County of San Francisco Department of the Environment (SF Environment) is to improve, enhance, and preserve the environment, and to promote San Francisco’s long-term environmental well being. SF Environment includes Zero Waste, Toxics Reduction and Integrated Pest Management, Environmental Justice, Clean Air Transportation, Climate Change, Energy, Green Building and Public Information Programs.

The Commission on the Environment sets policy for the Department of the Environment and advises the mayor and Board of Supervisors on environmental matters. Appointed by the mayor, the seven-member commission develops policies and programs in recycling, toxics reduction, environmental justice, energy efficiency, commute alternatives, climate change, and the city's urban forest.

The Position:
The Commission Affairs Manager performs legislative, administrative, and secretarial work in connection with the activities of the Commission of the Environment and its committees, the Urban Forestry Council and its committees, and new Committees/Task Forces that may be created. The Commission Affairs Manager may be involved in maintaining a Department records index and retention policy, program reporting requirements, collecting and inputting program performance measurements, and coordinating Department staff Statement of Economic Interest Forms. Additional administrative work may be assigned as needed. The Commission Affairs Manager may supervise subordinate clerical staff.

The essential functions of this job include: coordinating, scheduling, organizing and preparing agendas for Commission and committee meetings; preparing legal notices; attending, setting up, coordinating Commission and committee meetings; taking notes and preparing summary meeting minutes; coordinating Commission membership; preparing legislation, bylaws, Ethics Form 700 compliance, drafting the Commission’s Annual Report to the Mayor and Board of Supervisors, and other reports related to Commission and committee actions; maintaining the Commission website; records retention; responding to Sunshine Ordinance public information requests; providing process advice; organizing and updating Commission and committee files/public information records; setting up new committees as they are created; attending training as required; work with department staff on drafting Rules and Regulations, organizing public hearings and transmitting adopted Rules and Regulations to the Clerk of the Board and conducting research and responding to requests from Commissioners, department staff, the public, and other departments.

Examples of Important and Essential Duties:
1. Serves as secretary to a Commission; prepares meeting agendas and records; transcribes and processes the minutes of Commission and committee meetings.
2. Supervises the distribution of agendas, notices, minutes, resolutions and ordinances; arranges for hearings by the Commission; maintains records of committee and Commission meetings and hearings; and certifies all official Commission documents and resolutions.
3. Prepares, reviews and maintains reports and records; researches and prepares correspondence on behalf of the members of the Commission as instructed.
4. Confers with department and division heads to obtain and clarify information needed to assist in preparing information for the Commission.
5. Responds to queries from the general public, community groups and other government officials regarding the policies, procedures and actions of the Commission and the department; and refers interpretive questions to the appropriate administrator.
6. Maintains liaison with the Commission members to facilitate the flow of information on issues.
7. Keeps the Commission abreast of the activities and transmits communications from relevant boards and committees.
8. Represents the Commission as needed before the Mayor, Board of Supervisors, media, other city departments, boards and Commissions, and other interested community and business groups.
9. Performs related duties and responsibilities as assigned.

Minimum Qualifications:

1. Possession of a baccalaureate degree from an accredited four-year college or university; preferably with major coursework in public administration, law, or related field, AND
2. Six (6) years of progressively responsible administrative office management experience; or an equivalent combination of training and experience.

Desirable Qualifications:
The stated desirable qualifications may be used to identify job finalists at the end of the selection process when candidates are referred for hiring.
1.    Community relations, working with diverse communities, effective public speaking and presentations.
2.    Working knowledge and experience with The Brown Act (open meeting laws) and public information requests, including San Francisco’s Sunshine Ordinance, the State of California and Federal Freedom of Information Act.
3.    Demonstrated experience with Event and/or Project Management
4.    Experience with data management and document retention requirements.
5.    Experience with communication and information systems including social media and webpage development.

Verification: Required at the time of appointment. Please see below for information on what may be required of you. There is no requirement to submit verification during the application process for this particular recruitment.

Education Verification: A copy of a diploma or transcripts must be submitted to verify the education requirement when requested.

Job Experience Verification: Verification of experience, when requested, must be on the employer’s letterhead and must show the name of the applicant, job title(s), duties, dates of service, and must be signed by the employer. City employment may be verified by submitting a performance evaluation in lieu of other verification.

Failure to provide the required verification when requested may result in rejection of application and/or removal from appointment in this class. Verification may be waived if impossible to obtain. The applicant must submit a signed statement explaining why verification cannot be obtained. Waiver requests will not automatically be granted, but will be considered on a case-by-case basis.

How to apply:
Applications for City and County of San Francisco jobs are only accepted through an online process. Visit www.jobaps.com/sf to register an account (if you have not already done so) and begin the application process. Select the desired job announcement Select “Apply” and read and acknowledge the information Select either “I am a New User” if you have not previously registered, or “I have Registered Previously” Follow instructions on the screen Computers are available for the public (from 8:00 a.m. to 5:00 p.m. Monday through Friday) to file online applications in the lobby of the Dept. of Human Resources at 1 South Van Ness Avenue, 4th Floor, San Francisco. Applicants may be contacted by email about this announcement and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org). Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received. All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications. Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores. If you have any questions regarding this recruitment or application process, please contact the Melanie Morales, Senior Personnel Analyst, at Melanie.Morales@sfgov.org.

Selection Plan

Applications will be screened for relevant qualifying experience. Additional screening mechanisms may be implemented in order to determine candidates’ qualifications. Only those applicants who most closely meet the needs of the position will be invited to participate in the selection process. Applicants meeting the minimum qualifications are not guaranteed advancement to the interview.

Conviction History

As part of the selection process an image of your fingerprints will be captured and sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) history will disqualify you as a candidate based on the specific requirements of the position to which you are applying. If selected for fingerprinting, the hiring department will contact you to schedule an appointment.

Candidates applying for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.

Candidates applying for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164.

Disaster Service Workers

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency. Conclusion

Conclusion

1. Applicants with disabilities who meet the minimum eligibility requirements for this job announcement can find information on requesting a reasonable ADA Accommodation at web URL: http://www.sfdhr.org/index.aspx?page=20#applicantswithdisabilities
2. Applicants are advised to keep copies of all documents submitted. Submitted documents become a permanent part of the exam record and will not be returned. The hiring department may require applicants to present additional material at the time of appointment and/or at a later date.
3. For general information concerning City and County of San Francisco employment policies and procedures, please refer to this web URL: http://www.sfdhr.org/index.aspx?page=20
4. For Right to Work policy, please refer to this web URL: http://www.sfdhr.org/index.aspx?page=20#identification
5. Ensure your application and any attachments to the application submitted at the time of filing are complete and accurate and include details on all experience, education, training and other information that qualifies you for this recruitment. Failure to submit a complete and accurate application at the time of filing may result in your ineligibility for this recruitment or inability to receive full credit for scoring purposes. Any new information concerning work experience, education, training and other information that is submitted after the filing deadline may not be used for scoring or considered to determine whether you meet the minimum qualifications.
6. Terms of Announcement: Applicants must be guided solely by the provisions of this announcement, including requirements, time periods and other particulars, except when superseded by federal, state or local laws, rules or regulations. Clerical errors may be corrected by the posting the correction on the Department of Human Resources website at www.jobaps.com/sf.

ISSUED: 5/18/2015
REOPENED: 8/12/2015
MICKI CALLAHAN HUMAN RESOURCES
DIRECTOR DEPARTMENT OF HUMAN RESOURCES
ANNOUNCEMENT NO: 065410
DHR - CS/MM 415-557-4881

Benefits

All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, ranging from 7.5%-13.25% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency.

For more information about benefits, please click here.

 



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