Administrative Analyst

Bay Area QRIS Partnership - Data System Coordinator and Analyst

Recruitment #PEX-1822-080377


In November 1998, California voters passed Proposition 10, the California Children and Families Act, to help make sure that our youngest children receive the best possible start. The proposition increased the tax on tobacco products to fund local family support, health care and early care and education programs that promote early child development, targeting children-from prenatal to age five-and their families. First 5 San Francisco is the public entity responsible for receiving and disbursing San Francisco’s Proposition 10 funds. First 5 San Francisco receives approximately $5.9 million per year in Proposition 10 revenues and reinvests these public funds through grants to both public and private entities. Funds are intended to promote, support and improve early childhood development, health, and parental support through coordinated resources and programs. First 5 San Francisco has a staff of 15 and is governed by a nine-member Commission, which includes experts in the fields of health, children’s services and early care and education, some of whom represent city agencies and the Board of Supervisors.  Additional information can be found on our website:

Position Description
First 5 San Francisco is seeking qualified applicants for the position of Data System Coordinator and Analyst. This position supports data management of a regional Quality Rating and Improvement System for early care and education (ECE) programs throughout the San Francisco Bay Area. The primary responsibility of this position includes coordination, management, and analysis to assist data management system development across eight Bay Area counties working collectively to improve the quality of ECE programs across the region. The Coordinator is a full-time employee of First 5 San Francisco (City and County of San Francisco).

Key Areas of Responsibilities

Liaison between Bay Area Partners and Database Vendor Staff
  • Support annual negotiation of Database management contract
  • Coordinate and prioritize Bay Area counties’ requests for enhancements to the data system
  • Coordinate and prioritize Bay Area troubleshooting requests to vendor staff
  • Develop and implement tracking system to monitor progress on bug fixes and enhancements, following up with counties and developers as appropriate
Coordinate Bay Area Partners for Data and Analysis
  • Develop and update a data dictionary for the Bay Area system(s)
  • Ensure that data from multiple counties are compatible, such as by identifying differences in the use of the Site Features elements
  • Periodically monitor regional data entry for completeness
  • Coordinate discussion and decisions about data elements, such as the Site Features screen, Permissions feature, and “canned” reports to be created
  • Coordinate future discussions and decisions, such as the build out for the Provider Portal or combining current system data with data from other databases, and how a data base system can contribute to administration of IMPACT and QRIS block grants
Evaluation and Reporting
  • Compile and analyze regional data and create useful reports for the Executive Leadership groups and task groups, as requested
  • Develop infographics for the region to communicate regional information
  • Support the completion of regional Year-End Reports
  • Support and monitor the work of regional evaluation consultants/contractors, as needed
Training Coordination
  • Coordinate and/or provide webinars, one-on-one, and in-person group trainings, both beginning and intermediate levels, for new users, coaches, assessors, raters, supervisors, and data/evaluation personnel
  • Develop and update an electronic users’ manual and accompanying online resources, such as Help Sections
  • Serve as a resource for new counties and facilitate database mentorships
Desirable Qualifications
  • Excellent project management skills
  • Significant experience facilitating and supporting high-functioning groups
  • Outstanding communication skills, especially at discussing data issues and analysis among persons with a range of familiarity with technical concepts or terms
  • Experience working with relational databases and conducting analysis
  • Knowledge of early childhood development or early childhood education structures and systems
  • Demonstrated ability to produce clear and concise technical documentation
  • Bachelor degree required, masters preferred

Minimum Qualifications

These minimum qualifications are to be used as a guide for establishing the education, training, experience, special skills and/or license which may be required for employment in the class. Although these minimum qualifications are typical of the class, additional minimum qualifications and special conditions may apply to a particular position and will be stated on the job announcement.

  1. Possession of a graduate degree (Master's degree or higher) from an accredited college or university; and one (1) year full-time equivalent experience performing professional-level analytical work,as described in Note A; OR
  2. Possession of a graduate degree (Master's degree or higher) from an accredited college or university with major coursework as described in Note B; OR
  3. Possession of a baccalaureate degree from an accredited college or university, and two (2) years full-time equivalent experience performing professional-level analytical work as described in Note A; OR
  4. Possession of a baccalaureate degree from an accredited college or university with major coursework as described in Note B and one (1) year full-time equivalent experience performing professional-level analytical work as described in Note A;

SUBSTITUTION: Applicants may substitute up to 2 years of the required education with additional qualifying experience in budget analysis, financial analysis and reporting, legislative/policy analysis, or contract/grant administration. One year (2000 hours) of additional qualifying experience will be considered equivalent to 30 semester units/45 quarter units.

Notes on Qualifying Experience and Education:

  1. Qualifying professional-level analytical experience must be in one or more of the following functional areas: complex budget analysis, development and administration; complex financial/fiscal analysis and reporting; development of complex contracting systems and administration of competitive bid processes and complex contractual agreements; development and evaluation of complex management/administrative policy; complex grant administration and monitoring; complex program evaluation and planning; complex legislative analysis; complex economic analysis; or other functional areas related to the duties of positions in Class 1822, where the primary focus of the job is complex professional-level analysis for evaluation, recommendation, development and implementation of major programs and functions of department/organization. Analytical experience equivalent to the duties of Class 1820 is considered qualifying.
  2. Coursework applicable to a baccalaureate or higher degree in specialized subject matter areas such as public or business administration, management, business law, contract law, public policy, urban studies, economics, statistical analysis, finance, accounting or other fields of study closely related to the essential functions of positions in Class 1822.

How To Apply

Applications for City and County of San Francisco jobs are only accepted through an online process. Visit to register an account (if you have not already done so) and begin the application process.

  • Select the desired job announcement
  • Select “Apply” and read and acknowledge the information
  • Select either “I am a New User” if you have not previously registered, or “I have Registered Previously”
  • Follow instructions on the screen

Computers are available for the public (from 8:00 a.m. to 5:00 p.m. Monday through Friday) to file online applications in the lobby of the Dept. of Human Resources at 1 South Van Ness Avenue, 4th Floor, San Francisco.

Applicants may be contacted by email about this announcement and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (,,,,,,,,,,,,

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.

All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.

Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores.

If you have any questions regarding this recruitment or application process, please contact the exam analyst, Katsuina Leblanc, by telephone at (415) 557-4850, or by email at

Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at

Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

Selection Plan

Interested applicants should send a cover letter and resume to Wei-min Wang at, First 5 San Francisco, 1390 Market Street, Suite 318, San Francisco, CA 94102.

Conviction History

As a finalist for a job, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you are a finalist. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances, such as:

  • Candidates applying for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.
  • Candidates applying for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164.

Having a conviction history does not automatically preclude you from a job with the City.

If you are selected as a finalist, the hiring department will contact you to schedule a fingerprinting appointment.

Disaster Service Workers

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.


All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, ranging from 7.5%-13.25% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency.

For more information about benefits, please click here.


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