1822 Financial Justice Project Coordinator

Administrative Analyst

Recruitment #PEX-1822-102222

Introduction

APPOINTMENT TYPE: This is a full-time, Permanent Exempt (PEX) position. This position is excluded from the competitive Civil Service examination process by Charter Section 10.104, and shall serve at the discretion of the Appointing Officer.

FINANCIAL JUSTICE PROJECT OVERVIEW:

In 2016, The San Francisco Office of the Treasurer and Tax Collector became the first in the nation to launch a Citywide Financial Justice Project (“FJP”) to assess and reform how fines and fees impact our city’s low-income residents and people of color. A growing number of government programs levy fines and fees from their residents, partly to generate revenue to balance public budgets. There is often an insidious unintended impact of this practice---to push people into poverty. Through the Financial Justice Project, the Treasurer’s Office convenes key City and County stakeholders, examines existing fine and fee structures, and advances reforms that work for San Franciscans, the City, and our community.

Over the past year, the FJP has worked with more than ten city and county departments and the courts to propose and implement reforms to fines and fees. We have eliminated and adjusted dozens of fines and fees, and lifted millions of dollars in debt stemming from these fees off thousands of San Francisco residents. These include reforms to community service and payment plan fees, offering nonmonetary solutions to people struggling with homelessness, and legislation to eliminate regressive and counterproductive administrative fees charged to people exiting the criminal justice system.

The Financial Justice Project works in partnership with the San Francisco Adult Probation Department, District Attorney’s Office, Sheriff’s Department, Human Services Agency, Mayor’s Budget Office, San Francisco Municipal Transit Agency, the District Attorney’s Office, the Public Defender’s Office, and several other county departments, along with the San Francisco Superior Court. We partner closely with community groups and impacted people to move forward reforms, including organizations focused on reentry and criminal justice reform, legal service providers, homeless service providers, and grassroots advocates.

The Financial Justice Project has been featured in local and national news, including the San Francisco Chronicle, KQED, NPR, and the California Sunday Magazine. Please see our webpage for more information.

OFFICE OF THE TREASURER DEPARTMENT OVERVIEW:

The Office of the Treasurer & Tax Collector serves as the banker, tax collector, and investment officer for the government of San Francisco, the only combined City and County in the State of California. The Treasurer, an elective office created by the City Charter in 1850, supervises a department of ten sections that collect over $5 billion annually. The City Treasurer established the FJP and the Office of Financial Empowerment, and plays an active role to support all San Franciscans and demonstrate what’s possible to cities across the United States.

POSITION DESCRIPTION:

The Financial Justice Coordinator will join a small team located in the Treasurer and Tax Collector’s Office and will report to the Manager of the Financial Justice Project. The Coordinator will play a vital role in the ongoing work of the FJP by conducting research on fine and fee pain points, creating materials, templates, and information needed to move forward reforms, and amplifying FJP’s communications and outreach work. This is an ideal opportunity for an individual with strong research, administrative and communications skills who is a doer. The ideal candidate is a self-starter, creative, tech savvy, flexible, collaborative, committed to economic justice, and keen to grow professionally in a dynamic role.

ESSENTIAL DUTIES:

Communications (40%)
The Financial Justice team actively communicates findings through writing and publishing reports and sharing information through traditional social media. The Coordinator will be encouraged to co-develop social media and communications strategies and contribute to reports with team members. The communications duties may include but are not limited to:

  • Contribute to reports and issue briefs on specific fine and fee pain points and Financial Justice Project reforms
  • Design (or work with vendors to design) and manage distribution of fliers and brochures
  • Design templates and edit content for blogs, newsletters, reports and briefs
  • Coordinate development, and schedule and track performance, of e-newsletters and other communication channels
  • Help define and monitor the success of FJP online engagement, and manage ongoing social media communications
  • Develop PowerPoint presentations, talking points, and presentation materials as needed
  • Update website content to reflect current news, program changes and announcements
  • Conduct community outreach, including distributing communications materials, providing trainings to nonprofit service providers, and scheduling listening sessions with community groups as needed.
  • Represent FJP externally as needed

Research Support (30%)
The Financial Justice Project team frequently collects, analyzes, and presents research on fines and fees collected across departments, and the impact those fines and fees have on low-income individuals. The research duties may include but are not limited to:

  • Conduct research and analysis on potential reforms, approaches of other jurisdictions, and impacts experienced
  • Outline planning scope, timeline, and needed resources
  • Conduct interviews or focus groups to gather key information
  • Analyze, visualize and evaluate the impacts of proposed legislation, revenue data, fine and fee data, contract terms, and MOUs

Budget, Operations, Contracts and Administration (30%)
These duties may include but are not limited to:

  • Coordinate and track FJP team workplan, and report on progress towards FJP objectives
  • Facilitate workgroups and meetings as needed
  • Coordinate and support preparation of draft documents for public solicitations (RFPs, RFIs, etc.)
  • Ensure vendors are compliant with City requirements
  • Organize meetings with project leads, preparing agendas and materials as needed
  • Maintain calendar of funding proposals and reporting deadlines
  • Submit and track invoices, and track expenses against annual budget
  • Perform administrative tasks such as calendaring, taking notes, and preparing documents for meeting.

Minimum Qualifications

  1. Possession of a graduate degree (Master's degree or higher) from an accredited college or university; and one (1) year full-time equivalent experience performing professional-level analytical work, as described in Note A; OR
  2. Possession of a graduate degree (Master's degree or higher) from an accredited college or university with major coursework as described in Note B; OR
  3. Possession of a baccalaureate degree from an accredited college or university, and two (2) years full-time equivalent experience performing professional-level analytical work as described in Note A; OR
  4. Possession of a baccalaureate degree from an accredited college or university with major coursework as described in Note B and one (1) year full-time equivalent experience performing professional-level analytical work as described in Note A;

SUBSTITUTION: Applicants may substitute up to 2 years of the required education with additional qualifying experience in budget analysis, financial analysis and reporting, legislative/policy analysis, or contract/grant administration. One year (2000 hours) of additional qualifying experience will be considered equivalent to 30 semester units/45 quarter units.

Notes on Qualifying Experience and Education:

A. Qualifying professional-level analytical experience must be in one or more of the following functional areas: complex budget analysis, development and administration; complex financial/fiscal analysis and reporting; development of complex contracting systems and administration of competitive bid processes and complex contractual agreements; development and evaluation of complex management/administrative policy; complex grant administration and monitoring; complex program evaluation and planning; complex legislative analysis; complex economic analysis; or other functional areas related to the duties of positions in Class 1822, where the primary focus of the job is complex professional-level analysis for evaluation, recommendation, development and implementation of major programs and functions of department/organization. Analytical experience equivalent to the duties of Class 1820 is considered qualifying.

B. Coursework applicable to a baccalaureate or higher degree in specialized subject matter areas such as public or business administration, management, business law, contract law, public policy, urban studies, economics, statistical analysis, finance, accounting or other fields of study closely related to the essential functions of positions in Class 1822.

DESIRABLE QUALIFICATIONS:

The stated desirable qualifications may be used to identify job finalists at the end of the selection process when candidates are referred for hiring.

  • Strong ability to take initiative on new projects.
  • Strong project management skills. Organized and detail-oriented with excellent time-management skills and ability to follow through.
  • Excellent communication skills; experience managing social media and creating public-facing materials such as flyers and presentations.
  • Strong analytical thinker. Experience tracking, managing, and analyzing data in Excel or other tools.
  • Demonstrated interest in moving forward policy or programmatic reforms. Candidates directly impacted by issue areas strongly encouraged to apply.

How To Apply

Applications for City and County of San Francisco jobs are being accepted through an online process. Visit www.jobaps.com/sf to register an account (if you have not already done so) and begin the application process.

  • Select the desired job announcement
  • Select “Apply” and read and acknowledge the information
  • Select either “I am a New User” if you have not previously registered, or “I have Registered Previously” 
  • Follow instructions on the screen

Computers are available for the public (from 8:00 a.m. to 5:00 p.m. (Monday through Friday) to file online applications in the lobby of the Dept. of Human Resources at 1 South Van Ness Avenue, 4th Floor, San Francisco. A video on “how to apply” can be found here: http://sfdhr.org/node/1178

Applicants may be contacted by email about this announcement and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com).

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.

All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.

Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores.

If you have any questions regarding this recruitment or application process, please contact Joni Kuroyama at (415) 554-4475, or via email at joni.kuroyama@sfgov.org.

Important Information: Attach a PDF copy of your resume and cover letter to your online application. You may attach both documents as one (1) document.  However, this will not be accepted in lieu of a completed City and County of San Francisco application.  Make sure your application and any attachments to the application submitted at the time of filing are complete and accurate and include details on all experience, education, training and other information that qualifies you for this recruitment. Failure to submit a complete and accurate application at the time of filing may result in your ineligibility for this recruitment. Only the most qualified applicants will continue on in the selection process.

VERIFICATION:

All applicants may be required to submit verification of qualifying education and experience at any point in the application and/or departmental selection process. Verification of qualifying experience, when requested, must be documented on the employer's business letterhead and must include the name of the applicant, job title(s), dates of employment, description of job duties performed, and signature of the employer or the employer’s authorized representative. Employees of the City and County of San Francisco may submit performance evaluations showing duties performed to verify qualifying City experience. City employees will receive credit for the duties of the class to which appointed. Credit for experience obtained outside of the employee's class will be allowed only if recorded in accordance with the provisions of Civil Service Commission Rules. Verification may be waived if impossible to obtain. The applicant must submit a signed statement explaining why verification cannot be obtained. Waiver requests will be considered on a case-by-case basis. Failure to provide the required verification, or request for waiver when requested may result in rejection of application.

Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

 

Selection Procedures

Attach a PDF copy of your resume and cover letter to your online application. You may attach both documents as one (1) document.

Screening of Applications: 

Applications will be screened for relevant qualifying experience and education. Additional mechanisms may be implemented in order to determine candidate’s qualifications. Only those applicants who most closely meet the needs of the Department will be invited to continue in the selection process. Applicants meeting the minimum qualifications are not guaranteed advancement in the process.

Conviction History

As a selected candidate for a job, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you are a selected candidate. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances, such as:

  • Candidates for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.
  • Candidates for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164.

Having a conviction history does not automatically preclude you from a job with the City.

If you are a selected candidate, the hiring department will contact you to schedule a fingerprinting appointment.

Disaster Service Workers

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

Conclusion

Applicants with disabilities who meet the minimum eligibility requirements for this job announcement can find information on requesting a reasonable ADA Accommodation at: http://www.sfdhr.org/index.aspx?page=20#applicantswithdisabilities

General Information concerning City and County of San Francisco Employment Policies and Procedures:
Important Employment Information for the City and County of San Francisco can be obtained at http://sfdhr.org/information-about-hiring-process or hard copy at 1 South Van Ness Avenue, 4th Floor.

Terms of Announcement:
Applicants must be guided solely by the provisions of this announcement, including requirements, time periods and other particulars, except when superseded by federal, state or local laws, rules or regulations. Clerical errors may be corrected by the posting the correction on the Department of Human Resources website at www.jobaps.com/sf.

Copies of Application Documents:
Applicants should keep copies of all documents submitted, as these will not be returned.

Right to Work:
All persons entering the City and County of San Francisco workforce are required to provide verification of authorization to work in the United States.

Micki Callahan, Director
Department of Human Resources
Recruitment Number: PEX-1822-102222
Issued: December 20, 2019; amended 12/27/19 for typo in Department Overview Section.
TTX/JK (415) 554-4475

Benefits

All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, ranging from 7.5%-13.25% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency.

For more information about benefits, please click here.

 



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