1823 Senior Administrative Analyst

Recruitment #PEX-1823-103667


Location: City College of San Francisco, Eco Dev, Downtown Center 88 4th Street, San Francisco, CA  94103

Contact (for information regarding position):   John Carrese, Eco Dev, Downtown Center, (415) 267-6544, jcarrese@ccsf.edu.

Appointment Type:   Permanent-Exempt. Exempt employees are considered “at will” and serve at the discretion of the appointing officer. 

Work Schedule/Load:  One Full-time (40 hours/week), Full year position. This is a Full-time Categorically Funded Position, funded by a grants from the EWD-COE and Center for Excellence Program Income and is funded on a yearly basis. Hours are subject to change after appointment dependent upon grant status.

Position Description:

Under the general administrative direction and oversight of the Director, Bay Region Center of Excellence for Labor Market Research (COE), the Senior Administrative Analyst plans, organizes, leads and/or participates in complex, sensitive and detailed analytical work that has substantive impact on the operations of the COE in areas such as: the organization and coordination of COE activities; advanced research and data analysis for regional workforce studies; labor market demand and supply analysis; college program performance research; utilizes data and research tools including data visualization software, EMSI, Burning Glass, EDD labor market data, statistical software, online survey services and other emerging research tools; responds to data requests from regional community colleges and other stakeholders; and assists with regional presentations and meeting attendance. The Senior Administrative Analyst, under the direction of the COE Director, works closely with the Bay Area Community College Consortium (BACCC) to provide labor market information, workforce data and technical assistance to the 28 community colleges in the region.

Job Duties:

1. Researches, analyzes, and conducts difficult, sensitive, highly visible and complex analytical work that has significant impact on the functions and operations of the COE; responds to informational requests, including those of a highly sensitive nature; provides administrative analysis to COE Director.

2. Researches, analyzes and makes policy recommendations on a variety of difficult, complex projects; collaborates with senior managers and other individuals/experts to clarify needs, issues and parameters; directs and/or conducts the development and execution of complex and comprehensive surveys, studies and other processes to analyze data and information from multiple sources; directs and/or conducts research and evaluation of complex data/information from internet, databases and other sources, consultation with subject matter experts, development of complex evaluative processes, creation of spreadsheets, documentation of findings, analysis of alternatives and formulation of recommendations; directs and/or conducts difficult and complex analyses, such as statistical analysis, and program analysis; prepares and/or directs the preparation of clear, comprehensive workforce reports, including appropriate supporting documentation; presents reports, findings and recommendations to senior management staff, including formal presentations to groups.

3. Assists Director with the daily functions, operations, projects, and activities of the COE, including workforce research, partnership development, strategic planning, and Chancellor’s Office special projects; participates in the development and implementation of goals, objectives, policies, and priorities for the COE and BACCC.; assumes responsibility for and ensures the completion of assigned COE research projects, from the development of the methodology to the publication of the final products; such as reports, research briefs, or presentations.

4. Analyzes a wide variety of proprietary, public, and private labor market data using statistical tools, data visualization software, and quantitative and qualitative research methodologies; conducts research on workforce development needs, including primary research, industry surveys, interviews, secondary research, and data analysis; prepares and publishes workforce studies; provides consultation and technical assistance to regional community colleges concerning emerging occupations and workforce needs; responds to inquiries and provides detailed and technical information concerning projects; conducts literature reviews and provides analytical writing for COE research, reports, and other publications; develops visualizations of research findings; provides project management services to the Director on research projects and helps plan tasks, track progress, and complete each of the assigned projects; validates research data with appropriate industry representatives and focus groups; assists Director in managing and reviewing the work of research support staff and outside vendors as it relates to assigned projects; prepares and delivers presentations on issues pertaining to the COE; presents data and research at community college events in the Bay region when the Director is not available; learns and applies emerging technologies, as necessary, to perform duties in an efficient, organized, and timely manner.

5. Consults with Director on communications and information between other COE regional centers, community agencies, independent contractors, staff, faculty, administrators, businesses, and economic development and governmental agencies; conducts marketing and outreach activities; attends and participates in COE and BACCC monthly calls and planning meetings, various committees, and advisory groups; makes presentations at meetings and conferences; stays abreast of new trends and innovations related to COE programs, projects, and services.

Desirable Qualifications:

1. Knowledge of the California Community College System.

2. Knowledge of labor market data and analysis.

3. Knowledge of visualization principles and techniques.

4. Expertise in computer software applications relating to data analysis and report generation, including a high level of proficiency in Excel.

Minimum Qualifications

1. Possession of a graduate degree (Master's degree or higher) from an accredited college or university and three (3) years of full-time equivalent experience performing professional level analytical work as described in Note A: OR

2. Possession of a graduate degree (Master's degree or higher) from an accredited college or university with major college coursework as described in Note B and two (2) years full-time equivalent experience performing professional level analytical work as described in Note A; OR

3. Possession of a baccalaureate degree from an accredited college or university and four (4) years full-time equivalent experience performing professional level analytical work as described in Note A; OR

4. Possession of a baccalaureate degree from an accredited college or university with major college coursework as described in Note B and three (3) years full-time equivalent performing professional level analytical work as described in Note A

SUBSTITUTION: Applicants may substitute up to 2 years of the required education with additional qualifying experience in budget analysis, financial analysis and reporting, legislative/policy analysis, or contract/grant administration. One year (2000 hours) of additional qualifying experience will be considered equivalent to 30 semester units/45 quarter units.

Notes on Qualifying Experience and Education:

A. Qualifying professional-level analytical experience must be in one or more of the following functional areas: complex budget analysis, development and administration; complex financial/fiscal analysis and reporting; development of complex contracting systems and administration of competitive bid processes and complex contractual agreements; development and evaluation of complex management/administrative policy; complex grant administration and monitoring; complex program evaluation and planning; complex legislative analysis; complex economic analysis; or other functional areas related to the duties of positions in Class 1823, where the primary focus of the job is complex professional-level analysis for evaluation, recommendation, development and implementation of major programs and functions of department/organization. Analytical experience equivalent to the duties of Class 1822 is considered qualifying.

B. Coursework applicable to a baccalaureate or higher degree in specialized subject matter areas such as public or business administration, management, business law, contract law, public policy, urban studies, economics, statistical analysis, finance, accounting or other fields of study closely related to the essential functions of positions in Class 1823. 

NOTE: Work experience with the District as a College Work Study student or Lab Aide (3591) Classification will not be considered or applied as qualifying experience.

How To Apply

To be considered a candidate for this position, an online application must be submitted, job posting number CS00126P, on City College of San Francisco's job website at  http://jobs.ccsf.edu/postings/4499  along with the following materials.  Substitution of required documents is not permitted.  Note the employment portion must be filled out.

1. Completion of online application. Start process by clicking on the “Apply for this Position” button at the top of this page; AND

2. A letter expressing interest in the position specifically indicating how you meet the Minimum and Desirable Qualifications as listed in this announcement and identifying the department above; AND

3. A current resume summarizing educational background and related work experience; AND

4. Educational verification as stated below:

Verification of qualifying education must include copies of transcripts, diplomas or certificates posting your degrees or majors. If verification cannot be obtained, the applicant must submit a signed statement with the application explaining why such verification cannot be obtained. Request for waiver will be considered on a case-by-case basis. Foreign degree(s)/coursework used as qualifying to meet minimum qualifications must be evaluated by a foreign degree evaluation services organization, before an application can be processed. Please contact the CCSF Human Resources Department at (415) 452-7660 for evaluation sources. Failure to submit the required verification or request for waiver with the application at the time of filing will result in rejection of the application.

Verification of Experience:

Verification may be requested at any time during this recruitment and selection process. If requested, verification of experience needed to qualify must be submitted on the employer’s letterhead and indicate the name of the applicant, job title, dates of employment, hours/week, and duties performed and must be signed by the supervisor and/or appropriate company representative.

Verification of experience may be waived if impossible to obtain. The applicant must submit a signed statement with the application explaining why verification cannot be obtained. Waiver requests will be considered on an case-by-case basis. Failure to submit the required verification or request for a waiver at the time of verification is requested may result in the rejection of the application

Selection Plan


Selection Procedures

Applications will be screened for relevant qualifying experience. Additional screening mechanisms may be implemented in order to determine applicants’ qualifications. Only those applicants who most closely meet the needs of the Department will be invited to participate in the selection process. Applicants meeting the minimum qualifications are not guaranteed advancement to the interview.

Conviction History

As a selected candidate for a job, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you are a selected candidate. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances, such as:

  • Candidates for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.
  • Candidates for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164.

Having a conviction history does not automatically preclude you from a job with the City.

If you are a selected candidate, the hiring department will contact you to schedule a fingerprinting appointment.

Disaster Service Workers

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.


General Information concerning City and County of San Francisco Employment Policies and Procedures:
Important Employment Information for the City and County of San Francisco can be obtained at http://sfdhr.org/information-about-hiring-process or hard copy at 1 South Van Ness Avenue, 4th Floor.

Copies of Application Documents:
Applicants should keep copies of all documents submitted, as these will not be returned.

Right to Work:
All persons entering the City and County of San Francisco workforce are required to provide verification of authorization to work in the United States.

Issued:  January 22, 2020
Micki  Callahan
Human Resources Director
Department of Human Resources
Recruitment ID Number: PEX-1823-103667
CCD / ER / (415)452-7722


 New employees hired on or after October 1, 2013 will contribute 2% of salary to the San Francisco Retiree Health Care Trust Fund (RHCTF).

Powered by JobAps