1824 Principal Administrative Analyst

Principal Risk and Safety Coordinator

Recruitment #PEX-1824-111076

Introduction

Location: Office of the Deputy Chancellor Human Resources, Compliance, Risk Management and Safety - Ocean Campus, 50 Frida Kahlo Way, San Francisco, CA  94112.

Contact Person: Dianna Gonzales, Deputy Chancellor Human Resources, Compliance, Risk Management and Safety, (415) 452-5100, dgonzales@ccsf.edu.

Appointment Type: One (1) Permanent-Exempt, full time (40 hours/week), full year (260 days/year)position.
Exempt employees are "at will" and serve at the discretion of the appointing officer.

This is full time categorically funded position and is funded on a yearly basis. Hours are subject to change after appointment dependent upon bond status.

Position Description:

The Principal Risk and Safety Coordinator is responsible for overseeing the District’s comprehensive safety and risk management programs and activities to establish and maintain a safe environment, while maintaining compliance with various internal and external entities, and developing and administering the District’s loss control programs for property and casualty and to ensure best practices are identified and implemented to mitigate loss.

Job Duties:

• Plans, organizes, and directs the District’s risk management program and operations.

• Conducts and/or coordinates risk assessments, collects and analyzes documentation, statistics, reports, and market trends, and develops recommendations designed to identify and mitigate organizational risks, increase safety, improve training and compliance.

• Create, recommend, refine, and implement policies and procedures related to District emergency management, compliance, risk management and assessment, and safety of students, faculty, staff, and visitors. Research and monitor trends in both risk and emergency management fields and how they might relate to laws, statutes, regulations, and best practices.

• Evaluates and ensures procedures for compliance with federal, state, and local institutional laws, legislation, and regulations. Monitors changes in state and federal laws and rules that affect the operation of the District, reviews District policies and procedures, and drafts revisions and new policies or procedures as required as related to safety and risk management.

• Formulates and communicates programs and procedures to ensure compliance with all applicable safety, health, and environmental laws and regulations, and coordinates corrective actions to resolve non-compliance.

• Collaboratively develop, implement, review, and evaluate emergency preparedness and safety plans, policies, procedures for the entire District ensuring consistent awareness and communication to all related constituents.

• Regularly communicates with District stakeholders and the campus community on important risk, safety, and emergency management trends, updates, and training opportunities.

• Participates in District-wide safety, risk, and emergency assessment, planning, and related committees both on campus and within the community.

• Drafts and presents risk reports and proposals to executive leadership and senior staff, including preparing complex technical documents including Board Reports and action requests.

• Responsible for employee safety inspections and identify potentially unsafe conditions, including workstations; analyzes related facts and prepares recommendations for improvements and implementation.

• Ensures safety programs are maintained, responds to safety complaints.

• Coordinates the District’s employee safety training program.

• May prepare, schedule, and present risk management-related trainings for District and site staff.

• Works in collaboration with the District’s Facilities’ department to establish policies and procedures that reduces the District’s liabilities.

• Develop and implement a loss control program including compiling data and manage tracking and trends of workers compensation and liability claims against the District.

• Assesses work-related accidents or injuries by coordinating comprehensive investigations to ensure accurate information is obtained and documented. Identifies, develops, and conducts future safety hazard and prevention training to reduce the risk of injuries or incidents.

• Works with the District insurance broker to obtain and ensure coverages of both student and liability insurance policies, and the administration of insurance claims.

• Receives and reviews proposed contracts and agreements to verify contractors have the liability and other insurance coverages as required in the contract.

• Receives, processes, and maintains liability records and claims.

• Serve as liaison between the District’s claims administrator, insurance companies, claimants, current/potential contractors and others regarding risk management issues.

• Collaborates with the managers of the Colleges and District Hazardous Waste Disposal Program, ensuring that requirements are met for the disposal of hazardous waste and bio-hazardous waste and bio-hazardous materials for appropriate disposal pursuant to local and state regulations.

• Build and maintain positive working relationships with co-workers, other District employees, and the community using principles of good customer service.

• Represents the District at local, regional, and statewide risk management conferences and training sessions.

• Performs other job-related duties as assigned.

Minimum Qualifications

1. Possession of a graduate degree (Master's degree or higher) from an accredited college or university, and five (5) years full-time equivalent experience performing professional-level analytical work as described in Note A; OR

2. Possession of a graduate degree (Master's degree or higher) from an accredited college or university with major college coursework as described in Note B, and four (4) years full-time equivalent experience performing professional-level analytical work as described in Note A; OR

3. Possession of a baccalaureate degree from an accredited college or university, and six (6) years full-time equivalent experience performing professional-level analytical work as described in Note A; OR

4. Possession of a baccalaureate degree from an accredited college or university with major college coursework as described in Note B, and five (5) years full-time-equivalent experience performing professional-level analytical work as described in Note A;

 SUBSTITUTION: Applicants may substitute up to 2 years of the required education with additional qualifying experience in budget analysis, financial analysis and reporting, legislative/policy analysis, or contract/grant administration. One year (2000 hours) of additional qualifying experience will be considered equivalent to 30 semester units/45 quarter units.

Notes on Qualifying Experience and Education:

A. Qualifying professional-level analytical experience must be in one or more of the following functional areas: complex budget analysis, development and administration; complex financial/fiscal analysis and reporting; development of complex contracting systems and administration of competitive bid processes and complex contractual agreements; development and evaluation of complex management/administrative policy; complex grant administration and monitoring; complex program evaluation and planning; complex legislative analysis; complex economic analysis; or other functional areas related to the duties of positions in Class 1824, where the primary focus of the job is complex professional-level analysis for evaluation, recommendation, development and implementation of major programs and functions of department/organization. Analytical experience equivalent to the duties of Class 1823 is considered qualifying.

B. Coursework applicable to a baccalaureate or higher degree in specialized subject matter areas such as public or business administration, management, business law, contract law, public policy, urban studies, economics, statistical analysis, finance, accounting or other fields of study closely related to the essential functions of positions in Class 1824.

Note: Work experience with the District as a College Work Study student or Lab Aide (3591) Classification will not be considered or applied as qualifying experience.

Desirable Qualifications:

• Associate in Risk Management (ARM) or Certified Safety Professional (CSP) upon hire.

• CRM or other professional certification in risk management or insurance.

• Prior experience in managing risk in higher education.

• Prior experience serving in a crisis management leader/facilitator capacity.

• Prior experience in threat assessment methodology.

• 1+ years of verifiable work experience in public safety, emergency communications, risk and emergency management using technology.

• Strong computer skills for reporting and tracking.

• Demonstrated experience working successfully with diverse populations.

• Ability to effectively communicate verbally and in writing on a regular basis with internal and external customers, build relationships, manage customer expectations and take responsibility for a high level of service.

How To Apply

To be considered a candidate for this position, an online application must be submitted (go to the job announcement, job posting number CS00180P on City College of San Francisco's job website at https://jobs.ccsf.edu/postings/5003 along with the following materials). 

Substitution of required documents is not permitted.

To be considered for this position the following materials must be submitted by the filing deadline.  Applications filed without the required documents will be rejected.

Note: Employment History portion of the online application must be filled out.

1. Completion of online application.  Start process by clicking on the "Apply for this Position" button at the top of this page;  AND

2. A letter expressing interest in the position specifically indicating how you meet the Minimum and Desirable Qualifications as listed in this announcement and identifying the department above; AND

3. A current resume summarizing educational background and related work experience; AND

4. Educational verification as stated below:

Verification of qualifying education must include copies of transcripts, diplomas or certificates posting your degrees or majors. If verification cannot be obtained, the applicant must submit a signed statement with the application explaining why such verification cannot be obtained. Request for waiver will be considered on a case-by-case basis. Foreign degree(s)/coursework used as qualifying to meet minimum qualifications must be evaluated by a foreign degree evaluation services organization, before an application can be processed. Please contact the CCSF Human Resources Department at (415) 452-7660 for evaluation sources. Failure to submit the required verification or request for waiver with the application at the time of filing will result in rejection of the application.

Verification of Experience: 

Verification may be requested at any time during this recruitment and selection process. If requested, verification of experience needed to qualify must be submitted on the employer’s letterhead and indicate the name of the applicant, job title, dates of employment, hours/week, and duties performed and must be signed by the supervisor and/or appropriate company representative.

Verification of experience may be waived if impossible to obtain. The applicant must submit a signed statement with the application explaining why verification cannot be obtained. Waiver requests will be considered on an case-by-case basis. Failure to submit the required verification or request for a waiver at the time of verification is requested may result in the rejection of the application.

Selection Procedures

Applications will be screened for relevant qualifying experience. Additional screening mechanisms may be implemented in order to determine applicants’ qualifications. Only those applicants who most closely meet the needs of the Department will be invited to participate in the selection process. Applicants meeting the minimum qualifications are not guaranteed advancement to the interview.

Conviction History

As a selected candidate for a job, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you are a selected candidate. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances, such as:

  • Candidates for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.
  • Candidates for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164.

Having a conviction history does not automatically preclude you from a job with the City.

If you are a selected candidate, the hiring department will contact you to schedule a fingerprinting appointment.

Disaster Service Workers

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

Conclusion

General Information concerning City and County of San Francisco Employment Policies and Procedures:
Important Employment Information for the City and County of San Francisco can be obtained at http://sfdhr.org/information-about-hiring-process or hard copy at 1 South Van Ness Avenue, 4th Floor.

Copies of Application Documents:
Applicants should keep copies of all documents submitted, as these will not be returned.

Right to Work:
All persons entering the City and County of San Francisco workforce are required to provide verification of authorization to work in the United States.


Issued:  April 14, 2021
Micki  Callahan
Human Resources Director
Department of Human Resources
Recruitment ID Number: PEX-1824-111076
CCD/ ER/ (415) 452-7722

Benefits

1. Additional Days Off with Pay. As stipulated in the appropriate bargaining agreements and board resolutions, Classified employees working full-year (260 days/year) work schedules are granted, as paid days off, the days between Christmas Day and New Year’s Day, as well as an additional five (5) paid days off during spring break. Eligible school-term-only (STO) employees who are not scheduled to work the designated days between Christmas and New Year’s Day shall be granted three (3) paid days off to be scheduled by mutual agreement between the employee and supervisor. Eliglble school-term-only (STO) employees who are not scheduled to work the days designated as Spring Break will not be paid for these days off.

 

2. New employees hired on or after October 1, 2013 will contribute 2% of salary to the San Francisco Retiree Health Care Trust Fund (RHCTF).



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