1825 Principal Administrative Analyst II

Recruitment #PEX-1825-100241


Announcement amended to reflect new filing deadline. 

Filing date extended in order to accept a sufficient number of qualified applications.

Applicants who already applied to this recruitment do not need to reapply.  

Application Filing Period: October 4, 2019 through October 25, 2019.

Appointment Type:  Permanent Exempt (PEX). This position is excluded by the Charter from the competitive Civil Service examination process and shall serve at the discretion of the Appointing Officer. This position has an anticipated duration of up to two (2) years.

Location: This position will be located at 101 Grove Street or 1380 Howard Street, San Francisco, CA 94102, dependent on the needs of the department. 

Shift: 8:00AM - 5:00PM, Monday through Friday

Position Description: The Office of Contracts Management and Compliance (OCMC), a part of the Department of Public Health (DPH) Finance Division's Business Office, is currently accepting applications for one (1) full-time position in class 1825 Principal Administrative Analyst II to work with the Director of the Business Office to complete the following project objectives.  


The objective of this project is to improve the effectiveness of OCMC through the development of training materials to support a standardized understanding of contracting requirements for all contract analysts; the development of a new employee training curriculum with identified milestones to monitor progress; the provision of comprehensive training for current and upcoming supervisor vacancies; the development of a standardized solicitation format for community based service solicitations across OCMC; and the completion of a complex upcoming solicitation covering most HIV Health and Prevention services from development through award.

Examples of essential duties of this position include but are not limited to: 

1.    Review and analyze existing training and informational materials, identifying gaps in the existence of materials and/or lack of instruction on how to complete a task to be in compliance with the Office of Contract Administration and City Attorney requirements for successful contract review and approval.

2.      Identify gaps in existing training and informational materials and develop training materials in support of successful completion and compliance with each contract processing step and requirement. Develop a comprehensive training curriculum for new OCMC line-staff, as well as supervisors.  Develop training modules to cover all components of the DPH contracting process, and will serve as a reference guide for new staff.

3.    Develop a tool for OCMC supervisors to assess and measure the progress of new employees towards full competency in the OCMC contracting role for which the employee has been hired. 

4.    Direct the work, while providing standardized training for critical vacant supervisor positions up to the point that employees are knowledgeable and fluent in DPH’s scope of contract types and processes, which differ from most other City departments. Ensure a standard workflow and recommend procedural changes.

5.    Develop a standardized solicitation template to be used across all OCMC sections for community based organization solicitations that ensures standardization, while instilling best practices. Review existing templates, identify discrepancies, convene staff to discuss and identify best practices, and draft a proposed template.

6.     Plan, develop and direct the development of an upcoming solicitation process for HIV Health Services, HIV Prevention Services and Community Health Prevention Services, including solicitation development and managing the process through award. 

The 1825 Principal Administrative Analyst performs other duties as required. 

Minimum Qualifications

1. Possession of a graduate degree (Master’s degree or higher) from an accredited college or university AND seven (7) years of full-time equivalent experience performing professional level analytical work as describe in Note A;


2. Possession of a graduate degree (Master’s degree or higher) from an accredited college or university with major college coursework as describe in Note B AND six (6) years of full-time equivalent experience performing professional level analytical work as describe in Note A;


3. Possession of a baccalaureate degree from an accredited college or university AND eight (8) years of full-time equivalent experience performing professional level analytical work as describe in Note A;


4. Possession of a baccalaureate degree from an accredited college or university with major coursework as describe in Note B AND seven (7) years full-time equivalent experience performing professional level analytical work as describe in Note A;



Applicants may substitute up to two (2) years of the required education with additional qualifying experience in budget analysis, financial analysis and reporting, legislative/policy analysis, or contract/grant administration. One year (2,000 hours) of additional qualifying experience will be considered equivalent to 30 semester units/45 quarter units.


Notes on Qualifying Experience and Education:

A. Qualifying professional-level analytical experience must be in one or more of the following functional areas: complex budget analysis, development and administration; complex financial/fiscal analysis and reporting; development of complex contracting systems and administration of competitive bid processes and complex contractual agreements; development and evaluation of complex management/administrative policy; complex grant administration and monitoring; complex program evaluation and planning; complex legislative analysis; complex economic analysis; or other functional areas related to the duties of positions in Class 1825, where the primary focus of the job is complex professional-level analysis for evaluation, recommendation, development and implementation of major programs and functions of department/organization. Analytical experience equivalent to the duties of Class 1824 is considered qualifying.

B. Coursework applicable to a baccalaureate or higher degree in specialized subject matter areas such as public or business administration, management, business law, contract law, public policy, urban studies, economics, statistical analysis, finance, accounting or other fields of study closely related to the essential functions of positions in Class 1825.

One year of full-time employment is equivalent to 2,000 hours (2,000 hours of qualifying work experience is based on a 40 hour work week). Any overtime hours that you work above 40 hours per week are not included in the calculation to determine full-time employment.


Applicants must meet the minimum qualification requirement by the final filing date unless otherwise noted.


Desirable Qualifications:

1. At least three (3) years of full-time experience in contract administration, including contractor solicitation and selection, contract development and production, review and processing of approvals; and contract maintenance. 

2. Verified supervisory experience, which included working with others to build consensus.

3. Verified experience providing staff training.  

Verification of Experience: 

Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. More information can be found at http://sfdhr.org/getting-job#verification


Verification of Education

If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at http://sfdhr.org/how-verify-education-requirements

Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

How To Apply

Applications for City and County of San Francisco jobs are only accepted through an online process. Visit www.jobaps.com/sf to register an account (if you have not already done so) and begin the application process.

· Select the desired job announcement

· Select “Apply” and read and acknowledge the information

· Select either “I am a New User” if you have not previously registered, or “I have Registered Previously”

· Follow instructions on the screen

Computers are available for the public (from 8:00 a.m. to 5:00 p.m. Monday through Friday) to file online applications in the lobby of the Dept. of Human Resources at 1 South Van Ness Avenue, 4th Floor, San Francisco.


Applicants may be contacted by email about this announcement and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date.  Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org, @famsf.org, @ccsf.edu).


Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file.  Applicants should retain this confirmation email for their records.  Failure to receive this email means that the online application was not submitted or received.

All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline.  Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.


Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores.

If you have any questions regarding the position, please contact the hiring manager, Michelle Ruggels, by email at Michelle.ruggels@sfdph.org.

If you have any questions regarding this recruitment or application process, please contact the analyst, Catherine Yuen, by telephone at 415-554-2869or by email at Catherine.yuen@sfdph.org

Selection Procedures

Minimum Qualification Supplemental Questionnaire (Weight: Qualifying)

Candidates will be prompted to complete a Supplemental Questionnaire as part of the online employment application. This Minimum Qualification Supplemental Questionnaire is designed to obtain specific information regarding an applicant's experience in relation to the Minimum Qualifications for this position.

Applications will be reviewed for relevant qualifying education and experience. Only those applicants who most closely meet the needs of the department will be invited to participate in the interview process. Applicants meeting the minimum qualifications are not guaranteed advancement in the selection process. Qualified applicants who are selected for an interview will be notified of the exact date, time and place for the interview.

Conviction History

As a selected candidate for a job, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you are a selected candidate. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances, such as:

· Candidates for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.

· Candidates for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164.

Having a conviction history does not automatically preclude you from a job with the City.

If you are a selected candidate, the hiring department will contact you to schedule a fingerprinting appointment.

Disaster Service Workers

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 31003109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker related training as assigned, and to return to work as ordered in the event of an emergency.


Statement on Equity, Diversity, and Inclusion:

At the City and County of San Francisco, we share a commitment to a diverse, inclusive and equitable community. Each member of our organization is responsible and accountable for what they say and do to make San Francisco an inclusive and equitable place to live and work by employing fair and just practices to and for all.



Valid licensure/certification/registration as a requirement to perform the job must be kept current throughout length of employment. Failure to demonstrate/show proof of possession of required valid licensure/certification/registration may result in dismissal and/or termination of employment. 


Note on Electronic Health Record (EHR):

The Department of Public Health (DPH) is implementing a unified Electronic Health Record (EHR) system and DPH employees must demonstrate competency in the use of the system that is appropriate for their classification as a condition of employment.


Note on Personal Protective Equipment (PPE):

Some positions in the Department of Public Health will require the use of personal protective equipment (PPE), including but not limited to gloves, gowns, eye and face protection, and face-fitting respirators. The requirement for the use of PPE may come on short or no notice. Facial hair or any condition that interferes with a face-fitting respirator’s seal (i.e. comes between the sealing surfaces of the respirator and the wearer’s bare skin) is not permitted when face-fitting respirators are worn, including during initial or periodic respirator fit-testing.

Employees who choose not to shave and do not have either American Disabilities Act (ADA) or Equal Employment Opportunity (EEO) Accommodations do not have the right to alternate work assignments or the option of using a loose-fitting Powered Air Purifying Respirator (PAPR) in place of a Face Fitting Respirator.


Medical Examination/Drug Testing:

Prior to appointment, at the Department's expense, applicants may be required to take a tuberculosis (TB) screening test, a medical examination and/or drug test. 


General Information concerning City and County of San Francisco Employment Policies and Procedures
Important Employment Information for the City and County of San Francisco can be obtained at 
http://sfdhr.org/information-about-hiring-process or hard copy at 1 South Van Ness Avenue, 4th Floor.


Copies of Application Documents:
Applicants should keep copies of all documents submitted, as these will not be returned.


Right to Work:
All persons entering the City and County of San Francisco workforce are required to provide verification of authorization to work in the United States.


Information on requesting Reasonable ADA Accommodation: 
Applicants with disabilities who meet the minimum eligibility requirements for this job announcement can find information on requesting a reasonable ADA Accommodation at: 

Issued: October 4, 2019

Amended: October 15, 2019
Micki Callahan
Human Resources Director
Department of Human Resources
Recruitment ID Number: PEX-1825-100241


All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, ranging from 7.5%-13.25% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency.

For more information about benefits, please click here.

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