1844 Senior Management Assistant

Senior Program Manager

Recruitment #PEX-1844-088310

Introduction

Announcement re-opened as of August 6, 2018. Candidates who previously applied need not re-apply.

APPOINTMENT TYPE: Permanent Exempt (PEX), this position is excluded by the Charter from the competitive Civil Service examination process and shall serve at the discretion of the Appointing Officer.

 

Introduction

The San Francisco Arts Commission (SFAC) is the City agency that champions the arts. From children exploring visual, literary and performing arts through our arts education programs, to neighborhoods being transformed through our street activation initiatives, to pedestrians discovering artwork in public spaces, to our grant-sponsored programs funding performances for hundreds of thousands to enjoy, the SFAC programs are a catalyst for life-changing experiences in one of the most beautiful cities in the world.

 

Description

The Senior Program Manager of Public Art is responsible for assisting the Program Director of Civic Art Collection and Public Art Program with the management of the Public Art Program, which administers approximately $5-10 million annually generated by the City’s art enrichment ordinance. This position assists with program management, policy development, financial analysis and oversight of all aspects of the program. This position requires the simultaneous management of approximately 7 - 10 art projects at various stages of development and supervises the work of four Public Art Project Managers.

 

Examples of essential duties of the position include:

1.  Assist the Program Director in developing the annual administrative operating budget and project staffing assignments for the PAP to maximize use of existing staff and resources. Assist with financial management of the program, including revenue and cost projections, and analyzing budget impacts related to internal and external policy developments and administrative changes.  

2. Assist the Program Director in developing the annual administrative operating budget and project staffing assignments for the PAP to maximize use of existing staff and resources. Assist with financial management of the program, including revenue and cost projections, and analyzing budget impacts related to internal and external policy developments and administrative changes.  

3. Assist the Program Director and the Commission to develop policies, procedures and guidelines as necessary. Actively identify means for improving the program and issues requiring attention; Develop, recommend, review and evaluate policies, procedures and work practices; Maintain knowledge of City procurement rules, regulatory compliance, contract compliance, performance measurement, best practices, scheduling, and prioritization of work. Conduct research, compiling and analyzing information from a wide variety of sources; Prepare reports and recommendations for supervisor and Commission.  

4. Directly manage approximately 7 - 10 large-scale and complex public art projects including controversial and high visibility projects involving many stakeholders.  

5. Develop and implement public art master plans and programs for large capital improvement projects involving the design and integration of art into the construction of public sites and buildings, including preparing, monitoring and administering program budgets and contracts.  

6. Conduct the artist selection process, including establishing a pool of qualified panelists, writing and issuing Request for Qualifications, developing and implementing an outreach plan to inform artists of the opportunity, researching and recruiting qualified artists, scheduling and conducting the artist selection panel in accordance with PAP protocols.  

7. Maintain close working relationships with other City departments. Facilitate interaction between the artist and the client agency, project design team (architect, landscape architect, etc.) and the community. Ensure the artist’s project is documented in all project design and construction documents; review all bid documents and specifications for full and correct documentation of the artwork into the construction documents and specifications; when necessary, consult with experts to ensure that artwork as designed fabricated and installed complies with building and fire codes and ADA requirements; is properly engineered, fabricated and installed by qualified licensed contractors.  

8. Provide expert aesthetic and technical advice on art project designs, specifications, construction methods and materials to artists, Project Managers, the Commission and others. Review with the PAP Director and Senior Registrar all artist proposals prior to public presentation for feasibility, safety, durability of materials, site appropriateness. Review proposed budget to ensure that it is realistic and substantiated. Research as necessary materials, fabrication means, and other discipline experts as necessary to assist the artist in realizing his/her design intent, and to ensure that the work as designed, fabricated and installed meets all codes, is durable, and can be maintained within the Arts Commission’s resources.  

9. Present projects to the Visual Arts Committee and Arts Commission at critical project junctures for approvals; make presentations of artist’s work and/or proposal to other city and governmental agencies, community organizations and the general public. Prepare and present project reports.  

10. Draft and negotiate contracts with artists and other contractors; monitor contract compliance, ensuring that all contract requirements, deliverables and deadlines are met; approve and track payments.  

11. Ensure that all phases of the project are thoroughly documented, maintain organized paper and digital files, and with the assistance of the Collection staff, organize the transfer of essential documents to the Collections archives, including but not limited to professional photo documentation, final, as built design and construction documents, names and addresses of all contractors, suppliers and other vendors, maintenance manuals, and other information important to the history of the artwork and project.  

12. Work with the client agency and Arts Commission Public Information Officer to develop community outreach and involvement plans, including attending community meetings, identifying community member panelists and scheduling the display of proposals in local community settings for community review and comment. Help plan and attend public dedication events and other project publicity and public information; draft text for permanent identity plaques.

 

Working Conditions

· Job requires attendance at some evening and/or weekend meetings, events or workshops. It also requires site visits to construction sites and fabrication shops and artist’s studios to monitor the progress of the fabrication and installation of artists work.

· Performance of essential functions requires use of a personal computer, including word processing, e-mail, internet, spread sheet, database and/or other applications in order to create correspondence, reports, research and process information, create and maintain records.

Minimum Qualifications

1. Possession of a Baccalaureate Degree from an accredited college or university with major coursework in public or business administration, accounting, finance, economics, social sciences, education or related fields, or other subject areas closely related to a specific departmental program or function; AND

2. Three (3) years full-time equivalent experience performing professional-level management and/or administrative duties in functional areas such as: program/office/operations management, budget development and/or administration, development and administration of contractual agreements and/or grants, or other closely related functional areas;

Substitution: Applicants may substitute up to 2 years of the required education with additional qualifying experience in program/office/operations management, budget development and/or administration, or contract/grant administration. One year (2000 hours) of additional qualifying experience will be considered equivalent to 30 semester units/45 quarter units.

Desirable Qualifications

· Bachelor of Arts degree with major in art, art history, architecture, or related fields;

· A minimum of three (3) years of experience managing large, complex public art projects, including architecturally integrated projects and projects involving many stakeholders;

· A minimum of three (3) years of experience with developing and managing large multi-year, multi-project budgets;

· Experience managing a team and supervising staff;

· Strong computer, database, and financial systems skills

How To Apply

Applications for City and County of San Francisco jobs are being accepted through an online process. Visit www.jobaps.com/sf to register an account (if you have not already done so) and begin the application process. 

  • Select the desired job announcement (PEX-1844-088310)
  • Select “Apply” and read and acknowledge the information
  • Select either “I am a New User” if you have not previously registered, or “I have Registered Previously”
  • Follow instructions on the screen  

Computers are available for the public (from 8:00 a.m. to 5:00 p.m. Monday through Friday) to file online applications in the lobby of the Dept. of Human Resources at 1 South Van Ness Avenue, 4th Floor, San Francisco.  

Applicants may be contacted by email about this announcement and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date.  Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter.  To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org).  

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file.  Applicants should retain this confirmation email for their records.  Failure to receive this email means that the online application was not submitted or received.

Please attach a copy of your current resume and a cover letter to your application.  

All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application. Resumes may be attached to the application; however, resumes will not be accepted in lieu of a completed City and County of San Francisco application.  

If you have any questions regarding this recruitment or application process, please contact the recruitment analyst, Christine Salam by phone (415) 557-4881 or email at Christine.salam@sfgov.org.   

Verification: Applicants may be required to submit verification of qualifying education and experience at any point in the application and/or departmental selection process.  

Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.       

Selection Procedures

The selection process will include evaluation of applications in relation to minimum requirements. Depending on the number of applicants, the Department may establish and implement additional screening mechanisms to comparatively evaluate qualifications of candidates. If this becomes necessary, only those applicants whose qualifications most closely meet the needs of the Department will be invited to continue in the selection process.

Note: Applicants who meet the minimum qualifications are not guaranteed to advance through all of the steps in the selection process.

Verification: http://sfdhr.org/information-about-hiring-process#verification. Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at http://sfdhr.org/index.aspx?page=4

Conviction History

As a finalist for a job, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you are a finalist. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances, such as:

  • Candidates for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.
  • Candidates for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164.

Having a conviction history does not automatically preclude you from a job with the City.

If you are selected as a finalist, the hiring department will contact you to schedule a fingerprinting appointment.

Disaster Service Workers

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

Conclusion

General Information concerning City and County of San Francisco Employment Policies and Procedures:
Important Employment Information for the City and County of San Francisco can be obtained at http://sfdhr.org/information-about-hiring-process or hard copy at 1 South Van Ness Avenue, 4th Floor.

Copies of Application Documents:
Applicants should keep copies of all documents submitted, as these will not be returned.

Right to Work:
All persons entering the City and County of San Francisco workforce are required to provide verification of authorization to work in the United States.

 

 
Issued:  07/06/2018 Reissued: 08/06/2018
Micki  Callahan
Human Resources Director
Department of Human Resources
Recruitment ID Number: 088310
ART/CS/415-557-4881

 

Benefits

All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, ranging from 7.5%-13.25% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency.

For more information about benefits, please click here.

 



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