5502 - Project Manager 1


Recruitment #PEX-5502-065007



APPOINTMENT TYPE:  Permanent-Exempt.   The General Services Agency Department of Public Works has an opening for an exempt appointment in San Francisco.  The position is excluded by the Charter from competitive civil service examination process.  The successful candidate shall serve at the discretion of the appointing officer.  This position is funded by capital projects with an anticipated duration of up to three (3) years.                 

JOB DESCRIPTION:  The Project Manager I will assist with the planning, scoping, design and construction of selected fire stations in San Francisco. The Project Manager I will also assist with day-to-day administration of multiple design and construction contracts including procurement and payment, and will create and/or provide oversight of scope, schedule and budget for multiple projects. 

DPW is delivering these improvements valued at $85 million, on behalf of the San Francisco Fire Department. Project types vary from new buildings, to comprehensive renovations, to targeted renovations.  The Project Manager I will report to a senior Project Manager and will be expected to lead small capital projects by planning, organizing, directing and controlling the projects’ development, budget, schedule, programming, concept design and complete design development; this work will require spanning organizational boundaries to manage and coordinate the work of  architects and engineers at Public Works and consultants. The PM I will work closely with client staff from the Fire Department to ensure that their needs and expectations are met; and will work f to solicit and manage input from community, boards and Commissions, and other government agencies to assure the project progresses without delays and receives all regulatory approvals in a timely manner. 

Other duties and responsibilities include hiring specialized consultants, assessing the project delivery method that best corresponds with the projects’ characteristics, and in the case of projects indicated for CM/GC project delivery, pre-qualifying General Contractors (GC) that can bid the work based on either a CM/GC delivery method or delivery method best suited for the program, defining the scope of the alteration projects by completing a thorough due-diligence reconnaissance of existing conditions, and for the new fire station project(s), by completing a comprehensive programming phase that aligns with established fire department design guidelines and building standards; lead the effort to complete conceptual designs, reviewing projects’ plans, schedules, and cost estimates; monitoring services and controlling of payment for services provided by the various City Departments and consultants; negotiating for resources with internal functional managers; monitoring and controlling expenditures and work progress; preparing financial reports; controlling and reviewing of changes to scope and budget; in the case of projects indicated for CM/GC project delivery, working with the CM/GC contractor to identify value engineering ideas and constructability constraints and opportunities, reviewing and preparing schedules; maintaining excellent client department relations; assuring a smooth integration among the phases of  planning, design and construction; and performing related duties as required.

Minimum Qualifications

The Project Manager I shall possess:                

  1. Possession of a baccalaureate degree in architecture, engineering, landscape architecture or planning, plus possession of a California registration as a professional architect or engineer, plus four (4) years of architectural, engineering, or construction management experience; OR                
  2. Possession of a baccalaureate degree in another field, plus six (6) years of architectural, engineering, or construction management experience; OR                  
  3. Eight (8) years of architectural, engineering, or construction management experience, in a field directly related to the project; OR                  
  4. California registration as professional engineer or architect. AND
  5. Posession and maintenance of valid Calfiornia Driver's License (Class C)

Desired Skills & Qualifications: 

  • Possession of a California registration as a professional architect or engineer 
  • Knowledge of technical aspects of architectural, civil, mechanical, electrical engineering design         
  • Proven experience in managing multiple capital projects        
  • Knowledge of project budgeting and familiarity with cost estimating         
  • Experience in delivering projects utilizing a variety of project delivery methods, including Construction Manager/ General Contractor (CM/GC) method        
  • Experience with agency requirements regulating design and construction projects in San Francisco        
  • Experience managing multi-disciplinary design teams        
  • Strong communications skills, oral and written        
  • Ability to work independently and as part of a team

How To Apply

In addition to the (a) standard application and employment verification, (b) a cover letter is required which specifically indicates how applicant meets the Minimum Qualifications, as well as any of the Desired Qualifications (as stated in the announcement).  Letter should include what work experience prepares applicant for this position specifically.  Cover letter should not exceed two pages.  The cover letter will be used to assess qualifying experience; (c) Applicant must provide two (2) reference letters highlighting your accomplishments and competencies; one of the letters must be from a client or employer to validate recent experience, within the past three (3) years and (d) verification. 

Applications for City and County of San Francisco jobs are being accepted through an online process. Visit www.jobaps.com/sf to begin the application process by registering an account. Interested candidates are encouraged to apply immediately.          

  • Click on “Apply” and read and acknowledge the information 
  • Click on “I am a New User” or “I have Registered previously”         
  • Follow instructions given on the screen  

Computer kiosks are available for the public (from 8:00 a.m. to 5:00 p.m. Monday through Friday) to file on-line applications in the lobby of the Department of Human Resources at 1 South Van Ness Avenue, 4th Floor, San Francisco, CA 94103. 

All work experience, education, training and other information substantiating how applicant meets the minimum qualifications must be included with their application by the filing deadline.  Information submitted after the filing deadline will not be considered in determining whether the applicants meet the minimum qualifications.   Resumes may be attached to the application; however, resumes will not be accepted in lieu of a completed City and County of San Francisco application.

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file.  Applicants should retain this confirmation email for their records.  Failure to receive this email means that the online application was not submitted or received. Important Note:  All application materials, including photocopy of valid driver’s license and verification of qualifying experience (see section on verification requirements), must be submitted by the final filing deadline.   Failure to submit verification will result in rejection of application.

Only the most qualified applicants will be interviewed. Mailed application materials must be postmarked no later than the final filing date.  Late, faxed or e-mailed applications and applications submitted to other offices will NOT be accepted.   


All applicants must submit verification of their qualifying education and experience at the time of application.  If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at http://sfdhr.org/index.aspx?page=456 .

Verification of qualifying work experience must be signed by the employer or the employer’s authorized representative on the employer's business letterhead and must include the name of the applicant, job title(s), dates of employment, description of job duties performed.  City employees who qualify based solely on City employment or a combination of City employment and outside experience may submit performance evaluations as proof of qualifying City experience in lieu of other verification, but must verify outside qualifying experience as stated above.  Self-employment requires evidence of total earnings (copies of income tax returns or other official documents); occupation and duties performed which demonstrate that the applicant meets the qualification requirements.  Verification may be waived if impossible to obtain.  The applicant MUST submit a signed statement with the application explaining why verification cannot be obtained.  Waiver requests will be considered on a case-by-case basis.  Failure to submit the required verification or request for waiver with the application may result in rejection of the application.  Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

Application materials may be submitted by:

  1. Uploading the documents through JobAps;       OR
  2. Scanning documents and sending as PDF attachments to Marlo.Thomas@sfdpw.org with the recruitment number in the subject line;  
  3. Hand delivering or sending the documents via U.S. Postal mail to:

                General Services Agency, Human Resources

                1155 Market Street, 4th Floor

                San Francisco, CA 94103

                Attention: Class 5502 PEX-065007

Selection Procedures

Application Screening: (Qualifying) Applications will be screened for relevant qualifying experience. Applicants meeting the minimum qualifications are not guaranteed advancement in the selection process.  Only those applicants who most closely meet the needs of the Department will be invited to participate in the interview process. 

If you have any questions regarding this recruitment or application process, please contact (415) 554-6000 or via email:  Marlo Thomas at: marlo.thomas@sfdpw.org .

Conviction History

As part of the selection process an image of your fingerprints will be captured and sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) history will disqualify you as a candidate based on the specific requirements of the position to which you are applying. If selected for fingerprinting, the hiring department will contact you to schedule an appointment.

Candidates applying for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.

Candidates applying for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164.

Disaster Service Workers

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.


General Information concerning City and County of San Francisco Employment Policies and Procedures:
Important Employment Information for the City and County of San Francisco can be obtained at http://www.sfdhr.org/index.aspx?page=20 or hard copy at 1 South Van Ness Avenue, 4th Floor.

Copies of Application Documents:
Applicants should keep copies of all documents submitted, as these will not be returned.

Right to Work:
All persons entering the City and County of San Francisco workforce are required to provide verification of authorization to work in the United States.

Issued:   February 27, 2015
Micki  Callahan
Human Resources Director
Department of Human Resources
Recruitment ID Number: PEX-5502-065007
GSA – DPW/mt 415.554.6000 


All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, ranging from 7.5%-13.25% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency.

For more information about benefits, please click here.


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