5504 Project Manager II

Recruitment #PEX-5504-903304


APPOINTMENT TYPE: Permanent-Exempt.   The General Services Agency Department of Public Works has an opening for an exempt appointment in San Francisco.  The position is excluded by the Charter from competitive civil service examination process.  The successful candidate shall serve at the discretion of the appointing officer.  This position has an anticipated duration of up to three (3) years.
JOB DESCRIPTION: The Project Manager II, under administrative direction, plans, organizes, directs and controls the delivery of Phase 1 of the Better Market Street project, bringing 3 blocks of Market Street from concept design through construction and final contract close out.   Under administrative direction from the Better Market Street Program Manager (5506 Project Manager 3), this position will plan, direct, organize and coordinate with other City, County, Regional, State and Federal Agencies including the San Francisco Municipal Transportation Agency (SFMTA), San Francisco County Transportation Authority (SFCTA), Caltrans, FHWA, Mayor's Office of Public Policy and Finance, Mayor's Office of Economic & Workforce Development, and the San Francisco Board of Supervisors.  The project also requires interfacing with existing highly organized transit, bicycle, pedestrian and vehicular traffic advocacy groups and with City agencies with differing strong ideas on the balance between pedestrian, bicyclist and transit provisions.  The project has considerable technical complexity: it will employ non-standard techniques, a large number of components and six or more disciplines. The project is closely connected with the implementation of the City's Central Market Economic Strategy and will support the ongoing development of the Central Market neighborhood. 
Responsible for project management of Phase 1 scope, schedule and budget from conceptual design through construction.  Provide technical leadership of a complex, multi-discipline team consisting of a combination of City staff and consultants to deliver Phase 1 of the Better Market Street Project. Supervise preparation of technical reports and other documentation, designs, drawings, specifications, and cost and quantity estimates for necessary labor, materials and equipment. Coordinate work of a multi disciplinary technical team across organizational boundaries; work extensively with the public, private contractors, special interest groups, governmental funding and regulatory agencies, and City and County departments. Assign work and determine resources necessary to complete assigned tasks. Identify, monitor and mitigate project risks. Analyze and solve complex engineering problems to ensure compliance with regulatory and performance standards and specifications. Write, review and approve departmental correspondence, reports and other related documents. May drive a City vehicle or bicycle to and from meetings and work sites.
The essential functions of the Project Manager include:  supervising professional and technical engineering personnel, consultants, and other related staff engaged in planning, design, and construction of this streetscape project; adhering to the approved project schedule and budget; working with Finance staff to administer grants and submit grant requirements; analyzing work-hour proposals and budgets; motivating and monitoring project teams; assigning work and determining resources necessary to complete assigned work; negotiating and modifying contracts and resolving claims and disputes;  supervising preparation of technical environmental reports and other documentation, designs, drawings, specifications, and cost and quantity estimates for necessary labor, materials and equipment; ensure compliance with the Project Charter to direct project governance and management; reviewing federal, regional and local regulations, legislation and grant documents affecting work; compliance with performance standards and specifications; and conducting meetings and making presentations to committees, approval agencies, clients, and the general public. The work frequently requires interpretation of regulations, laws, policies, procedures, guidelines and standards. 
This position requires knowledge of civil, mechanical, electrical, structural, and geotechnical engineering, urban design, and landscape architectural design and specifications; financing and budgeting, calculating overhead, design and construction costs; developing a critical path schedule and tracking delays; working knowledge of various funding sources and restrictions; understanding of Federal Highway Administration (FHWA), Federal Transit Authority (FTA) and Caltrans requirements; legal requirements for City projects; regulations, regulatory agencies and commissions affecting planning, design and construction; requirements of final bid packages; construction management techniques and practices; alternative models of project delivery including job order contracting, design-bid-build, design-build etc.; and direct experience cooperating and collaborating with contractors,  trades and in-field personnel such as construction managers and resident engineers and inspectors during the Construction phase.   

Minimum Qualifications

The Project Manager II shall possess:
1.Possession of a baccalaureate degree a Bachelor's Degree in landscape architecture, engineering, or architecture, plus four years of responsible architectural, engineering or construction management experience, from an accredited college; OR
2.A Bachelor's Degree in another field plus six years of responsible experience in a field directly related to the project; OR Eight years of landscape architecture, urban design, architecture, engineering, or construction management experience in a field directly related to the project; OR
3.California registration as professional engineer, landscape architect, or architect PLUS two additional years of project coordination experience;  AND
4.Possession of a valid driver’s license at the time of application.

 Desirable Qualifications: ·       
•Licensed Professional Engineer- Project Management Professional certification. ·
•Experience managing the development of transit, multi-modal, and complete-street projects.
•Experience delivering FTA/ FHWA -compliant (Environmental and Design) projects.
•Experience in technical aspects of civil, mechanical, electrical, structural, and geotechnical engineering design and specifications; financing, estimating and budgeting, including planning and estimating, calculating overhead, design and construction costs; working knowledge of various funding sources and restrictions; legal requirements for City projects; regulations and regulatory agencies and commissions affecting planning, zoning, design and permitting.
•Experience in the requirements and preparation of final bid packages; familiarity with alternative models of project delivery including job order contracting, design-bid-build, design-build etc., and direct experience cooperating and collaborating with constructors and trades and in-field personnel such as construction managers and resident engineers and inspectors during the Construction phase.
•Experience presenting information and/or resolving issues in community meetings and making presentations to elected or appointed officials, boards, or commissions.
•Able to communicate up/down and between disciplines/lay people/stakeholders. 
•Familiarity with CEQA and NEPA as they are applied to the review of infrastructure and transportation projects.
•Ability to maintain big-picture management, oriented to achieving aggressive schedule required by funding.

How To Apply

To be considered for this position, interested candidates must submit a cover letter, current resume, copy and verification with the CCSF application.  Cover letter should specifically indicate how you meet the Minimum Qualifications, as well as any of the Desired Qualifications, as stated in the announcement. Letter should include what work experience prepares applicant for this position specifically. Cover letter should not exceed two pages. The cover letter will be used to assess qualifying experience.

Applications for City and County of San Francisco jobs are being accepted through an online process. Visit www.jobaps.com/sf to begin the application process by registering an account. Interested candidates are encouraged to apply immediately.
•Click on “Apply” and read and acknowledge the information 
•Click on “I am a New User” or “I have Registered previously”
•Follow instructions given on the screen  

Computer kiosks are available for the public (from 8:00 a.m. to 5:00 p.m. Monday through Friday) to file on-line applications in the lobby of the Department of Human Resources at 1 South Van Ness Avenue, 4th Floor, San Francisco, CA 94103. 

All work experience, education, training and other information substantiating how applicant meets the minimum qualifications must be included with their application by the filing deadline.  Information submitted after the filing deadline will not be considered in determining whether the applicants meet the minimum qualifications.   Resumes may be attached to the application; however, resumes will not be accepted in lieu of a completed City and County of San Francisco application.

Applicants will be contacted by email about this announcement and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date.  Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com).

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file.  Applicants should retain this confirmation email for their records.  Failure to receive this email means that the online application was not submitted or received.

Important Note:  All application materials and verification of qualifying experience (see section on verification requirements), must be submitted by the final filing deadline.   Failure to submit verification will result in rejection of application. Only the most qualified applicants will be interviewed. Mailed application materials must be postmarked no later than the final filing date.  Late, faxed or e-mailed applications and applications submitted to other offices will NOT be accepted.   


All applicants must submit verification of their qualifying work experience at the time of application.  Verification of qualifying work experience must be signed by the employer or the employer’s authorized representative on the employer's business letterhead and must include the name of the applicant, job title(s), dates of employment, description of job duties performed.  City employees who qualify based solely on City employment or a combination of City employment and outside experience may submit performance evaluations as proof of qualifying City experience in lieu of other verification, but must verify outside qualifying experience as stated above.  Self-employment requires evidence of total earnings (copies of income tax returns or other official documents); occupation and duties performed which demonstrate that the applicant meets the qualification requirements.  Verification may be waived if impossible to obtain.  The applicant MUST submit a signed statement with the application explaining why verification cannot be obtained.  Waiver requests will be considered on a case-by-case basis.  Failure to submit the required verification or request for waiver with the application may result in rejection of the application.  Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

Application materials may be submitted by:
1.Uploading the documents through JobAps; OR
2.Scanning documents and sending as PDF attachments to Marlo.Thomas@sfdpw.org with the recruitment number in the subject line;  OR
3.Hand delivering or sending the documents via U.S. Postal mail to:

General Services Agency, Human Resources

1155 Market Street, 4th Floor 

San Francisco, CA 94103

Attention: PEX-5504-903304

Selection Procedures

SELECTION PROCEDURE:  Application Screening: (Qualifying) Application and cover letter will be screened for relevant qualifying experience. Applicants meeting the minimum qualifications are not guaranteed advancement in the selection process.  Only those applicants who most closely meet the needs of the Department will be invited to participate in the interview process. 

Conviction History

As a finalist for a job, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you are a finalist. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances, such as:
•Candidates for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.
•Candidates for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164.

Having a conviction history does not automatically preclude you from a job with the City.

If you are selected as a finalist, the hiring department will contact you to schedule a fingerprinting appointment.

Disaster Service Workers

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.


General Information concerning City and County of San Francisco Employment Policies and Procedures: 
Important Employment Information for the City and County of San Francisco can be obtained at http://sfdhr.org/information-about-hiring-process or hard copy at 1 South Van Ness Avenue, 4th Floor.

Terms of the Announcement: http://www.sfdhr.org/index.aspx?page=20#announcementsdefinitions  Applicants must be guided solely by the provisions of this announcement, including requirements, time periods and other particulars, except when superseded by federal, state or local laws, rules or regulations.  Clerical errors may be corrected by the posting the correction on the Department of Human Resources website at www.jobaps.com/sf.

Copies of Application Documents:
Applicants should keep copies of all documents submitted, as these will not be returned.

Right to Work:
All persons entering the City and County of San Francisco workforce are required to provide verification of authorization to work in the United States.

Issued:February 23, 2019
Micki  Callahan
Human Resources Director
Department of Human Resources
Recruitment ID Number: PEX-5504-903304
GSA Public Works /mt/ 415-554-4824


All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, ranging from 7.5%-13.25% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency.

For more information about benefits, please click here.


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