9177 Manager III, MTA (Project Scheduler)

Recruitment #PEX-9177-066267


The following information describes the civil service classification for which applications are being solicited. Make sure you read the entire announcement before completing the application form.

The purpose of this announcement is to fill a vacant position in this classification.

Positions: Two (2)
Divisions:  1) Capital Programs & Construction 2) Finance and Information Technology
Section/Unit:  1) Program Delivery 2) Performance/ Project Controls
Work Location:  1 South Van Ness Avenue, 3rd Floor, San Francisco, CA
Compensation: The normal annual salary range is $102,206 to $130,468. Appointment above the maximum of the normal annual salary range may be considered based on documented and substantiated recruitment and retention issues or exceptional skills. A special approval process is necessary for appointment above the normal salary range.

Appointment Type: Permanent Exempt - This position is excluded by the Charter from the competitive Civil Service examination process and shall serve at the discretion of the Appointing Officer.

Position Description:
1) Capital Programs & Construction (CPC):
SFMTA Capital Programs & Construction Division is structured to provide professional services for the implementation of SFMTA’s Capital Improvement Program (CIP) and employs approximately 100 engineers, technicians, and administrative staff responsible for the delivery of projects that provide state of good repair, improved system security and safety, facility upgrades and enhancements, and system expansion.  Division responsibilities include design, engineering, project and contract management, contract administration, cost and schedule control, quality assurance, and procurement administration.

Under administrative direction, the Project Scheduler is responsible for managing cost estimates and the schedules of Capital Programs and Construction Division’s portfolio of capital projects.  Using SFMTA’s Capital Programs & Controls System (“CPCS”, a user-friendly, flexible, and scalable business platform capable of managing budgets, resources, finances, schedules, construction contracts, and electronic documents at a project and program level), the Project Scheduler will assist with the development and management of all project schedules; integrated master schedules; contractor schedules; organizational policies, priorities and objectives; capital planning program changes; resource analysis reports; and schedule variance reports.

2) Finance and Information Technology (FIT):
The Project Controls Section within the Finance, Information and Technology Division is structured to improve and ensure optimal Agency-wide project delivery.  Section responsibilities include establish and maintain Agency-wide standards and operating procedures, facilitate portfolio planning and prioritization, coordinate key project initiation elements, monitor and evaluate project execution, oversee project closeout activities and maintain system of record for all active and planned projects. 

Under the direction of the Project Controls Manager, the Enterprise Master Scheduler will perform portfolio schedule and resource analyses and provide practical options and recommendations for improved schedule and resource management.  Additionally, this position will assist with the development of policy recommendations that are in support of improved project schedule adherence, change control, and standardized business processes.  Lastly, the Enterprise Master Scheduler will oversee key system integrations that impact Primavera P6 - such as labor rates, labor actuals, and integrations with SFMTA’s program management system of record (EcoSys).

Examples of Important and Essential Duties:
• Manages Primavera P6 capital project portfolio and all key system integrations.
• Evaluates and implements goals, responsibilities, policies and procedures related to schedule and resource management.
• Manages enterprise and project scheduling, labor forecasting, administration management, audit management, and operational management.
• Coordinates the delivery of services, develops performance measures, manages productivity to improve operations and services, and participates in the identification, analysis and resolution of problems, issues and conflicts pertaining to the provision of Agency resources.
• Provides senior management and/or project stakeholders with achievable recovery options for potential schedule over-runs or other schedule issues.
• Participates in other schedule related activities.
• Prepares or directs the preparation of reports, memoranda, and correspondence; makes presentations.
• Assists in developing and implementing operational policies to ensure the efficient operation of the SFMTA.
• Performs other related duties as required.

In addition to the duties above the Project Scheduler for CPC:
• Coordinates and monitors the schedules of consultants and contractors working for the Agency.
• Manages the allocation of resources to achieve timely outcomes and measurable goals within budget.
• Analyzes contractor’s construction schedules to identify any duration or logic issues, reviews time impact due to proposed changes, and provides support for construction claims and change orders.
• Prepares, coordinates and administers schedules for capital programs; monitors actual hours versus budgeted hours

In addition to the duties above the Project Scheduler for FIT:
• Supervises, monitors, and evaluates the activities of scheduling staff.
• Oversees the development of project-level schedules and resource allocations and prepares portfolio-level analyses with recommendations for improved schedule adherence and resource utilization. 
Minimum Qualifications:
1. Possession of a baccalaureate degree from an accredited college or university; AND
2. Two (2) years of full time experience managing Primavera P6 software.

Desirable Qualifications:
• Working knowledge of Federal Transit Administration (FTA) guidelines and regulations.
• Working knowledge of general business principles and procedures related to government management, accounting and operations.
• Experience working in a political environment such as a commission and/or Board of Supervisors environment.
• Advanced knowledge and skill in Excel, Access, Word, and PowerPoint.
• Ability to analyze data, define problem areas, formulate recommendations and implement solutions for complex issues or problems.
• Ability to communicate clearly and persuasively both orally and in writing.
• Ability to exercise independent judgment, solve problems and determine priorities.
• Ability to work in a dynamic and collaborative team environment.
• Ability to manage a diverse workload to meet project and agency deadlines.
• Experience in preparation of administrative, management, program, and organizational policies.
• Experience researching and documenting financial information in a large, complex reconciliation project.
• Strong supervisory skills.

San Francisco Municipal Transportation Agency employment applications for this position will be accepted through an on-line process only. A resume and cover letter must be attached to the online application. Mailed, hand delivered or faxed applications will not be accepted. Visit www.jobaps.com/sf to begin the application process.

• Click and select 9177 Manager III, MTA (Project Scheduler) (PEX-9177-066267)
• Click on “Apply” and read and acknowledge the information
• Click on “I am a New User” if you have not previously registered, or on “I have REGISTERED PREVIOUSLY”
• Follow instructions given on the screen.

To submit resume using the online application:
• Select the “Resume” tab in the online application
• Follow instructions given on screen

To submit cover letter using the online application:
• Select the “Other” tab in the online application
• Choose “Upload” as your method of submittal
• Click on “Upload Attachment”
• Follow instructions given on screen

If you are having trouble attaching your resume or cover letter to the online application, you may submit by fax to (415) 581-5120, ATTN: 9177 Manager III, MTA (Project Scheduler) (PEX-9177-066267). A resume will not be accepted in lieu of completing the online application.

Computer kiosks are available for the public from 8:00 a.m. to 5:00 p.m. Monday through Friday to file online applications in the lobby of the Department of Human Resources, 1 South Van Ness Avenue, 4th Floor, San Francisco and in the lobby of SFMTA Human Resources office, 1 South Van Ness Avenue, 6th Floor, San Francisco.

Applicants may be contacted by email about this announcement and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses: (@sfgov.org, @sfmta.com).

Upon successful submittal of the application online, the applicant will receive a notification on the screen, as well as in the applicant’s e-mail inbox, acknowledging the receipt of the application.  If you are having difficulty submitting your application online, please contact us at (415) 581-5133 between 8:30 a.m. – 12:00 p.m. and 1:00 p.m. - 4:30 p.m. Monday through Friday.

If you have any questions regarding this recruitment or application process, please contact the analyst, Stephen Li, by telephone at (415) 581-5133 or by email at Stephen.Li2@sfmta.com.

Applicants may be required to submit verification of qualifying education or experience at any point in the application and/or departmental selection process. Written verification (proof) of qualifying experience must verify that the applicant meets the minimum qualifications stated on the announcement. Written verification must be submitted on employer’s official letterhead, specifying name of employee, dates of employment, types of employment (part-time/full-time), job title(s), description of duties performed, and the verification must be signed by the employer. City employees will receive credit for the duties of the class to which they are appointed. Credit for experience obtained outside of the employee’s class will be allowed only if recorded in accordance with the provisions of the Civil Service Commission Rules. Experience claimed in self-employment must be supported by documents verifying income, earnings, business license and experience comparable to the minimum qualifications of the position. Copies of income tax papers or other documents listing occupations and total earnings must be submitted. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at http://sfdhr.org/index.aspx?page=456.

Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco. 

Selection Procedures:
Applications will be screened for relevant qualifying experience. Additional screening mechanisms may be implemented in order to determine candidates’ qualifications. Only those applicants who most closely meet the needs of the Agency will be invited to participate in the selection process.  Applicants meeting the minimum qualifications are not guaranteed advancement to the interview.

Qualified applicants with disabilities requiring reasonable accommodation in the selection process must contact the Agency by phone at (415) 581-5133 or, if hearing impaired at (415) 701-5043 (TTY) or in writing to the SFMTA Human Resources Operations Section, 1 South Van Ness Avenue, 6th Floor, San Francisco, CA 94103 (specify Class 9177).

Applicants are responsible for updating their email address or mailing address. Contact Information must be updated online at http://www.jobaps.com/sf by clicking on “Update My Contact Info” and logging into your account.  If updating contact information online, applicants must contact the analyst at (415) 581-5133 immediately to inform them of the change. Failure to do so may result in the loss of eligibility.

Make sure your application and any attachments to the application submitted at the time of filing are complete and accurate and include details on all experience, education, training and other information that qualifies you for this recruitment. Failure to submit a complete and accurate application at the time of filing may result in your ineligibility for this recruitment or inability to receive full credit for scoring purposes. Any new information concerning work experience, education, training and other information that is submitted after the filing deadline may not be used for scoring or considered to determine whether you meet the minimum qualifications.



Conviction History

As a finalist for a job, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you are a finalist. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances, such as:

  • Candidates applying for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.
  • Candidates applying for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164.

Having a conviction history does not automatically preclude you from a job with the City.

If you are selected as a finalist, the hiring department will contact you to schedule a fingerprinting appointment.

Disaster Service Workers

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.


All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, ranging from 7.5%-13.25% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency.

For more information about benefits, please click here.


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