9179 Manager V, MTA (Project Controls Manager)

Recruitment #PEX-9179-075774







Appointment Type: Permanent Exempt-Full Time – This position is excluded by the Charter from the competitive Civil Service examination process and shall serve at the discretion of the Appointing Officer.


The San Francisco Municipal Transportation Agency (‘SFMTA’), a department of the City and County of San Francisco, is responsible for the management of all ground transportation in the City. SFMTA keeps people connected through the San Francisco Municipal Railway (Muni), the nation’s seventh largest public transit system. The Agency’s additional responsibilities include managing parking and traffic, bicycling, walking and the regulation of taxis. With a staff of more than 4,700, SFMTA’s diverse team of employees is one of the City’s largest with representation by 18 labor organizations.


SFMTA was established in 1999 with the passage of Proposition E, which amended the City Charter to merge Muni with the Department of Parking and Traffic, to create an integrated transportation agency to manage city streets more effectively to advance the City’s Transit First policy. SFMTA has continued to evolve by merging with the Taxi Commission in March 2009. The Agency is governed by a Board of Directors, appointed by the Mayor and confirmed by the Board of Supervisors. The SFMTA Board of Directors provides policy oversight for the Agency, including approval of its budget and contracts, and approval of proposed changes of fares, fees and fines to ensure that the public interest is represented.


Under direction of the Chief Performance Officer, the Project Controls Manager leads a team charged with facilitating and optimizing execution of the Agency’s $3.4 billion capital project portfolio relative to scope, schedule and budget.


The Project Controls Team is part of the Agency’s Performance section, which leads the Agency’s Performance and Business Support, Project Controls, and Strategic Planning efforts. The team works together to align the Agency’s people, processes, and tools by building partnerships across the organization, ensuring every Agency activity holds strategic purpose, instilling a culture of data driven decision making, measuring operational performance to ensure we are meeting our goals, and improving business processes to optimize the Agency’s resources.


Essential Duties include:

·         Manage a team of project controls specialists who are qualified to analyze, evaluate, and forecast project costs, as well as performance against an established schedule with critical milestones

·         Facilitate and oversee project portfolio planning and prioritization

            »  Maintain the SFMTA’s 5-year Capital Improvement Plan in the Agency’s Capital Project Controls System (CPCS)

            »  Provide on-going support to colleagues with fund programming

·         Coordinate key project initiation elements

            »  Assist and advise project managers in the development and maintenance of scope, work breakdown structures, work plans, schedules, and budgets

            »  Create and maintain projects in CPCS

·         Monitor and evaluate project execution

            »  Work closely with project managers to control costs, budget, and schedule to mitigate risks to projects

            »  Facilitate project updates in CPCS

            »  Track and analyze schedule & budget variances

            »  Identify areas of concern and corrective actions

            »  Coordinate modifications to project scope, schedule, and/or budget

            »  Deliver accurate project performance reporting, including forecasting and trend analysis

            »  Implement Earned Value Management (EVM) reporting for major projects

            »  Facilitate monthly capital project review sessions

·         Evaluate and implement business processes that focus on delivering capital projects on-time and within budget

·         Oversee project closeout activities

            »  Coordinate final budget/funding reconciliation with SFMTA’s Capital Finance team

            »  Assist SFMTA Accounting team with project capitalization efforts

            »  Encourage documentation of lessons learned for future planning reference

·         Partner with SFMTA Information Technology to maintain and enhance the Capital Project Controls System (CPCS), the Agency’s system of record for all active and planned capital projects

·         Build partnerships across the Agency by serving as a trusted resource to help colleagues deliver projects on-time and on-budget

·         Performs related duties as assigned.


The ideal candidate is a results-driven manager experienced in project controls including planning, estimating, forecasting, scheduling, cost control, schedule control, and project reports. The successful candidate will be a highly effective communicator who is able to build solid working relationships

with management, peers and staff. An appreciation for staff development, performance accountability and teambuilding and possessing the emotional intelligence necessary to effectively collaborate with multiple departments, and other stakeholders will be indispensable characteristics for success in this role.


Minimum Qualifications

1.       Possession of a baccalaureate degree in Engineering, Construction Management, Business Administration, Public Administration, or a related field from an accredited college or university; AND

2.       Five (5) years of increasing responsibility in the management of people and/or programs


Desirable Qualifications

·         Proficient with Ecosys EPC and Oracle Primavera P6

·         Proficient with Microsoft Office suite skills (Word, PowerPoint, Excel)

·         Experience with visioning and designing systems that help optimize capital project performance

·         Ability to speak and write clearly and concisely in order to effectively express ideas and communicate information including policy decisions and other information to a variety of individuals and groups

·         Ability to prioritize and organize multiple assignments and projects of varying durations

·         Strong interpersonal and leadership skills, including ability to effectively partner with management and staff at all levels of an organization

·         Project management experience

·         Accounting experience

·         Skilled in managing projects crossing multiple internal stakeholders and interests



This position is open until filled with first review of resumes Monday, April 3. To be considered, submit a cover letter, list of three work-related references (who will not be contacted without prior notice), indication of current salary and a resume that reflects the size of staff and project budgets you have managed. Your resume should indicate both months and years of beginning/ending dates of positions held.


Pam Derby CPS HR Consulting

Phone: (916) 263-1401

Email: resumes@cpshr.us

Web-site: www.cpshr.us

Resumes will be screened on an ongoing basis in relation to the criteria outlined.

Candidates with the most relevant qualifications will be invited to a preliminary screening interview conducted by the consultant. The most qualified candidates will be invited to interview with SFMTA. Thorough reference and background checks will be conducted prior to an appointment being made.

Conviction History

As a finalist for a job, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you are a finalist. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances, such as:

  • Candidates applying for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.
  • Candidates applying for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164.

Having a conviction history does not automatically preclude you from a job with the City.

If you are selected as a finalist, the hiring department will contact you to schedule a fingerprinting appointment.

Disaster Service Workers

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.


All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, ranging from 7.5%-13.25% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency.

For more information about benefits, please click here.


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