9181 Manager VII, MTA (Sr Mgr, Budget, Fin. Planning & Analysis)

Recruitment #PEX-9181-100516

Introduction

The following information describes the civil service classification for which applications are being solicited.
Make sure you read the entire announcement before completing the application form.
The purpose of this announcement is to fill a vacant position in this classification.

Division: Finance and Information Technology
Section/Unit: Budget, Financial Planning and Analysis and Building Progress Program
Location: One South Van Ness Ave, 8th Floor, San Francisco, CA
Work Hours: Monday-Friday; 8:00am-5:00pm

Appointment Type: Permanent Exempt, Full Time – This position is excluded by the Charter from the competitive Civil Service examination process and shall serve at the discretion of the Appointing Officer.

ABOUT SFMTA:
The San Francisco Municipal Transportation Agency’s (SFMTA’s) Operating and 2-Year Capital Improvement Budget currently at $1.3B and $1.2B respectively is developed, managed and administered by the Finance Division’s Budget, Financial Planning and Analyst Section which provides support functions to divisions throughout the agency to ensure delivery of transportation services in alignment with the City’s Transit First Policy and the SFMTA Strategic Plan Goals. The SFMTA’s Building Progress Program is an effort to modernize 20 SFMTA Facilities that support our transportation system bringing them to a state of good repair while making improvements to ensure our resiliency to climate change and seismic events that may include beautification, noise reduction, joint use development in support of community goals.

POSITION DESCRIPTION:
The SFMTA is seeking a highly motivated, experienced and qualified individual who will work under policy direction and report to the SFMTA CFO. The Senior Manager is responsible for all programs and activities within the Budget, Financial Planning and Analysis Section and serves as the SFMTA single-point of contact, facilitator and manager of the 10-Year and $1.2 billion Building Progress Program.

The Budget, Financial Planning and Analysis Section leads the development, management and administration of the SFMTA’s operating and capital budgets, 5-Year Capital Improvement Program, 5-Year Financial Plan and other management plans and reports; supports the prioritization, implementation and administration of SFMTA services, programs and projects, and guides the SFMTA’s financial planning and analytical efforts. The Senior Manager is responsible for the following units: Budget and Analysis Unit, Asset Management Unit, Programming and Grants Unit and supports special programs and projects.

The Building Progress Program is a multi-divisional and departmental initiative to modernize the SFMTA campus of facilities across San Francisco. The Program Manager serves as a single point-of-contact, facilitator, and expeditor simultaneously managing the different phases of multiple complex projects, managing city and consultant staff; providing leadership in establishing policy, and engaging in complex problem solving and the development innovative solutions to complete project reviews and construction in a timely manner and cost-effective basis.

EXAMPLES OF IMPORTANT AND ESSENTIAL DUTIES:
• Plans, organizes, directs, controls and reviews the operation of the following units and programs: Budget and Analysis Unit, Asset Management Unit, Programming and Grants Unit, SFMTA T2030 General Obligation Bond Program, SFMTA Building Progress Program, SFMTA Transit Shelter Program, SFMTA Advertising Program.
• Directs the development of new programs and projects and coordinates the implementation of program changes; directs development and implements goals, objectives, policies, and priorities.
• Directs the development, management, administration and oversight of the SFMTA 2-Year Operating and Capital Budgets, 5-Year Capital Improvement Program, 5-Year Financial Plan, annual Indirect Cost Allocation Plan, SFMTA State of Good Report, and Transit Asset Management Plan.
• Directs Building Progress Program development, budget, schedule, ensuring completion of individual projects on time, within budget and at a high level of quality; span organizational boundaries to manage and coordinate the work of technical personnel; ensure the program receives all regulatory approvals; prepare and monitor project budgets, providing forecasting and cost control and obtaining funding.
• Directs the allocation of resources to achieve timely outcomes and measurable goals within approved budget; adjusts plans and programs to meet emerging or new programs, while continuing to address major Agency priorities; oversees the management and administration of the SFMTA Transportation Capital Committee; directs the review and approval of SFMTA budgetary adjustments; reviews divisional requests for positions, classification changes (temporary exchange), and manages project delivery resources at the agency/portfolio-level.
• Monitors and evaluates the activities of management, project management and administrative staff including in the Budget, Financial Planning and Analysis Section and within the Building Progress Program; takes appropriate steps to improve performance, including coaching and training.
• Receives, reviews and analyzes division and Agency reports; directs the preparation of monthly and annual reports including Budget to Actual Reports by Division; Asset Management Reports, and the annual SFMTA State of Good Repair Reports; T2030 General Obligation Bond Financial and Program Delivery Reports, and monthly Building Progress Program Executive Report (Building Progress Plan, Fix, Deliver, Engage and Fund).
• Communicates regularly with and provides consultation and advice to executive-level management and representatives from Federal, State and local agencies regarding the Agency's activities and coordination of efforts with other City departments; represents the Agency before regulatory agencies and other outside organizations; presents management and program updates at boards and commissions including the SFMTA Board of Directors, San Francisco County Transportation Authority Commission and San Francisco Board of Supervisors.
• Performs related duties and responsibilities as assigned.

MINIMUM QUALIFICATIONS:
1. Possession of a Bachelor’s degree from an accredited college or university in Finance or Administration, Planning or a related field; AND

2. Six (6) years of managerial experience in complex budget administration, financial/fiscal direction or planning/policy implementation, all of which must have been in a supervisory role.

Substitution:
Education Substitution: Additional qualifying experience as described above may substitute for the required education on a year-for-year basis up to two (2) years. One-year (2000 hours) will be considered equivalent to (30 semester units/forty-five (45) quarter units.

Experience Substitution: Possession of a Master’s degree from an accredited college or university in Finance or Administration, Planning or a related field may substitute (1) year of the required experience (but may not substitute for the required supervisory experience).

Applicants must meet the minimum qualifications by the final filing date unless otherwise noted.
One-year full-time experience is equivalent to 2000 hours. (2000 hours of qualifying work experience is based on a 40-hour work week.). Any overtime hours that you work above forty (40) hours per week are not included in the calculation to determine full-time experience.

DESIRABLE QUALIFICATIONS:
• Knowledge of budgeting principles, practices and procedures to develop, oversee and administer an operating and capital improvement budget.
• Ability to formulate and implement effective budgeting policies and procedures.
• Ability to analyze financial information and/or reports related to revenues and expenditures to comprehend a budgetary program on a scale similar to the SFMTA.
• Ability to proactively and effectively lead a group of managers and administrative professionals in furthering the goals and activities of the Section, Division and Agency.
• Ability to communicate tactfully and effectively with high-level representatives of Federal, State, local and regional agencies; effectively represent the SFMTA before boards and commissions in public meetings and hearings; present facts clearly and concisely orally and in writing.
• Ability direct activities to deliver a comprehensive budget program that will address the goals of the Agency.
• Knowledge and experience with complex and large-scale capital improvement projects.
• Ability to lead and knowledge of facility improvements and capital asset state of good repair.

HOW TO APPLY:
City and County of San Francisco employment applications for this position will be accepted through an on-line process only. A resume and cover letter must be attached to the online application. Mailed, hand delivered or faxed applications will not be accepted. Visit www.jobaps.com/sf to begin the application process.

• Click and select 9181 Manager VII, MTA (Senior Manager of Budget, Financial Planning and Analysis and Building Progress Program Manager) (PEX-9181-100516)
• Click on “Apply” and read and acknowledge the information
• Click on “I am a New User” if you have not previously registered, or on “I have REGISTERED PREVIOUSLY”
• Follow instructions given on the screen.

To submit resume using the online application:
• Select the “Resume” tab in the online application
• Follow instructions given on the screen

To submit cover letter using the online application:
• Select the “Other” tab in the online application
• Choose “Upload” as your method of submittal
• Click on “Upload Attachment”
• Follow instructions given on the screen

If you are having trouble attaching your resume and cover letter to the online application, you may submit by fax to (415) 581-5120, ATTN: 9181 Manager VII, MTA (Senior Manager of Budget, Financial Planning and Analysis and Building Progress Program Manager (PEX-9181-100516). Résumé will not be accepted in lieu of completing the online application.

Computer kiosks are available for the public from 8:00 a.m. to 5:00 p.m. Monday through Friday to file online applications in the lobby of the Department of Human Resources, 1 South Van Ness Avenue, 4th Floor, San Francisco and in the lobby of SFMTA Human Resources office, 1 South Van Ness Avenue, 6th Floor, San Francisco.

Applicants may be contacted by e-mail. It is their responsibility to ensure that their registered e-mail address is accurate and kept up-to-date. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses: (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org).

Upon successful submittal of the application online, the applicant will receive a notification on the screen, as well as in the applicant’s e-mail inbox, acknowledging the receipt of the application by the SFMTA – Operations Section. If you are having difficulty submitting your application online, please contact us at (415) 646-2744 between 8:30 a.m. – 12:00 p.m. and 1:00 p.m. - 4:30 p.m. Monday through Friday or by e-mail at Lisamarie.Chavis@sfmta.com.

VERIFICATION:
Applicants may be required to submit verification of qualifying education and experience at any point in the application and/or departmental selection process. Written verification (proof) of qualifying experience must verify that the applicant meets the minimum qualifications stated on the examination announcement. Written verification must be submitted on employer’s official letterhead, specifying dates of employment, types of employment (part-time/full-time), job title(s), description of duties performed, and the verification must be signed by the employer. City employees will receive credit for the duties of the class to which they are appointed. Credit for experience obtained outside of the employee’s class will be allowed only if recorded in accordance with the provisions of the Civil Service Commission Rules. Experience claimed in self-employment must be supported by documents verifying income, earnings, business license and experience comparable to the minimum qualifications of the position. Copies of income tax papers or other documents listing occupations and total earnings must be submitted. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at http://sfdhr.org/index.aspx?page=456.

Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

SELECTION PROCEDURE:
Applications will be screened for relevant qualifying experience. Additional screening mechanisms may be implemented in order to determine candidates’ qualifications. Only those applicants who most closely meet the needs of the Agency will be invited to participate in the selection process. Applicants meeting the minimum qualifications are not guaranteed advancement to the interview.

Qualified applicants with disabilities requiring reasonable accommodation in the selection process must contact the SFMTA by phone at (415) 646-2744 or, if hearing impaired at (415) 701-5043 (TTY) or in writing to the SFMTA Human Resources, HR Operations Section, 1 South Van Ness Avenue, 6th Floor, San Francisco, CA 94103 (specify Class 9181).

NOTES:
Applicants are responsible for updating their email address or mailing address. Contact Information must be updated online at http://www.jobaps.com/sf by clicking on “Update My Contact Info” and logging into your account. If updating contact information online, applicants must contact the analyst at (415) 646-2744 immediately to inform them of the change. Failure to do so may result in the loss of eligibility.

Make sure your application and any attachments to the application submitted at the time of filing are complete and accurate and include details on all experience, education, training and other information that qualifies you for this recruitment. Failure to submit a complete and accurate application at the time of filing may result in your ineligibility for this recruitment or inability to receive full credit for scoring purposes. Any new information concerning work experience, education, training and other information that is submitted after the filing deadline may not be used for scoring or considered to determine whether you meet the minimum qualifications.

Employee Wellness Program:
The SFMTA strives to be your employer of choice by providing an environment that supports your personal health & wellbeing with physical, nutritional, mental/emotional and financial resources.
Since 2010 the SFMTA has been providing worksite wellness activities, as well as providing recognition opportunities to those individuals who success-fully achieve personal milestones in wellness.
For more details on the Wellness Program, please visit Employee Wellness Program Description page.

Women, Minorities, and Persons with Disabilities are encouraged to apply
An Equal Opportunity Employer

Conviction History

As a selected candidate for a job, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you are a selected candidate. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances, such as:

  • Candidates for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.
  • Candidates for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164.

Having a conviction history does not automatically preclude you from a job with the City.

If you are a selected candidate, the hiring department will contact you to schedule a fingerprinting appointment.

Disaster Service Workers

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

Benefits

All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, ranging from 7.5%-13.25% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency.

For more information about benefits, please click here.

 



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