0922 Manager I - Grants Manager

Recruitment #TEX-0922-111973

Introduction

0922 – Manager I, Grants Manager
San Francisco Department of Public Health

APPOINTMENT TYPE: Temporary Exempt (Category 18). In accordance with San Francisco Charter Section 10.104, exempt employees serve at the discretion of the appointing authority.

LOCATION: This position is located at 25 Van Ness, Suite 200, San Francisco.  

POSITION DESCRIPTION: The 0922 Manager I- Grants Manager will report to the Director of the Office of Operations, Finance, and Performance Management (OFPM) in the Population Health Division of the San Francisco Department of Public Health. This position will provide oversight, direction and guidance of grants development and management for the Population Health Division’s Grants Management Unit. 

ESSENTIAL DUTIES: The 0922 - Manager I, Grants Manager performs the following essential job functions: 
  • Manages programs, operational activities, or projects related to grants and grants funding/awards in the Department of Public Health’s Population Health Division’s Grants Management Unit.
  • Supervises, trains and evaluates the activities of personnel and/or coordinates and monitors the work of consultants and contractors working for the Grants Management Unit.
  • Works with the Population Health Division Branch Directors, Managers and Staff to evaluate and implement goals, responsibilities, policies and procedures related to the application, submission, accept and expend of grant awards, expenditure tracking and other grant related processes.
  • Monitors the work of and coaches Grants Management Unit Team/Staff to improve performance, standard operating procedures and/or grant related processes.
  • Evaluates procedures, workflows and/or processes to identify and analyze problems and issues that need revisions or improvement; may implement and document new grant related workflows, processes and/or procedures within the Grants Management Unit and/or Population Health Division.
  • Participates in budget development at the divisional level and/or related to grants budget development by providing detailed justification and persuasive arguments for proposals or initiatives.  Provides grants related training to Grants Management Unit and/or Population Health Division staff as needed.
  • Coordinates budget preparation, monitors expenditures and financial reporting for awarded grants; prepares reports, memoranda, and correspondence; and maintains statistical records.  Implements and closely monitors budget expenditures; provides executive management with an early warning and practical options to potential cost overruns related to awarded grants.
  • Collaborates with the Population Health Division’s executive leadership to determine need for allocation of resources to achieve timely outcomes and measurable goals within budget; adjusts plans and programs to meet grant related emerging or new regulatory or compliance requirements, while continuing to address major Population Health Division and/or Grants Management Unit priorities.
  • Assists in developing and implementing grant related operational policies to ensure the efficient operation of the Grants Management Unit.
The 0922 - Manager I, Grants Manager performs other related duties as assigned/required.

COMPENSATION AND BENEFITS: The normal annual salary range is $111,618 - $142,506. Appointment above the maximum of the normal range may be considered based on documented and substantiated recruitment and retention issues or exceptional skills. A special approval process is necessary for appointment above the normal salary range. For additional information about the City's benefits package, please visit: Municipal Executives' Association Benefit Summary.
Other outstanding benefits offered with this position include:

  • Medical, Dental, and Life Insurance; Long-term Disability Plan; Flexible Spending Accounts.
  • Municipal Executives Flexible Credits Defined Retirement Plan.
  • Deferred Compensation; and Social Security.
  • Paid Management Training Program; Wellness Program.
  • Vacation/Holiday/Sick Time; and Administrative Leave.

Minimum Qualifications

  1. EDUCATION: Possession of a Bachelor’s degree from an accredited college or university; AND
  2. EXPERIENCE: Three (3) years of professional experience in budgets, grants, contracts, or related work experience.
One year of full-time employment is equivalent to 2,000 hours (2,000 hours of qualifying work experience is based on a 40-hour work week). Any overtime hours that you work above 40 hours per week are not included in the calculation to determine full-time employment.

Applicants must meet the minimum qualification requirement by the final filing date unless otherwise noted. 

Desirable Qualifications:

The stated desirable qualifications may be used to identify job finalists at the end of the selection process when candidates are referred for hiring.

  • Two (2) of the three (3) years of experience under the minimum qualifications must include Supervisory Experience.
  • Demonstrated grants administration experience.
  • Skill in organizing information quickly and easily.
  • Proven analytical skills – translating data into information.
  • Excellent database management and reporting skills.
  • Ability to communicate and design communication approaches for relaying technical, budgetary, and program details to staff, consultants, grantees and applicants in clear and user-oriented manner.
  • Experience in implementing policies and procedures.
  • Ability to implement effective workflow processes and procedures.
  • Skilled in working with internal staff to marry system and process needs.
  • Ability to facilitate smooth communication and work flow process across operations, finance, public affairs, and program functions.
  • Ability to think critically, act decisively, and synthesize program and operational issues.
Verification of Experience: http://sfdhr.org/getting-job#verification

Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process.

Verification of Education: If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at http://sfdhr.org/how-verify-education-requirements

Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

How To Apply

Applications for City and County of San Francisco jobs are only accepted through an online process. Visit www.jobaps.com/sf to register an account (if you have not already done so) and begin the application process.

  • Select the desired job announcement.
  • Select “Apply” and read and acknowledge the information.
  • Select either “I am a New User” if you have not previously registered, or “I have Registered Previously”.
  • Follow instructions on the screen

In line with the Official Public Health Order to slow the spread of COVID-19, “shelter-in-place” has been issued for all San Francisco residents that is expected to be in effect until further notice. As a result, Department of Human Resources (DHR)’s office (located at 1 South Van Ness Avenue, 4th Floor, San Francisco, CA 94103) is currently closed to the general public. If you have any questions, please feel free to email the Human Resources Analyst listed on this announcement.

Applicants may be contacted by email about this announcement and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date.  Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter.  To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org, @famsf.org, @ccsf.edu).

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.

All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline.  Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.

Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores.

If you have any questions regarding this recruitment or application process, please contact the exam analyst, Margarita Gonzalez Diaz, by telephone at (415) 554-2921, or by email at Margarita.gonzalez-diaz@sfdph.org.

Selection Procedures

The department may implement screening mechanisms in order to determine applicants’ qualifications for this position. Only applicants most closely meeting the needs of the department will be invited to continue in the selection process.  Applicants meeting the minimum qualifications are not guaranteed advancement through all steps in the selection process.

Minimum Qualifications Supplemental Questionnaire (MQSQ - Qualifying)  
Candidates will be prompted to complete a Supplemental Questionnaire as a part of the online employment application. All applicants must complete the Supplemental Questionnaire and it must be submitted with the application by the final filing deadline. The information provided on the Supplemental Questionnaire must be consistent with the information on the application and is subject to verification. Applicant responses to the Supplemental Questionnaire will be used to assist in determining if applicants meet the minimum qualifications for the position. 

Final candidate(s) will be invited to take the Supervisory Test Battery (STB). The exam results will be for departmental informational purposes only.

Conviction History

As a selected candidate for a job, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you are a selected candidate. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances, such as:

  • Candidates for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.
  • Candidates for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164.

Having a conviction history does not automatically preclude you from a job with the City.

If you are a selected candidate, the hiring department will contact you to schedule a fingerprinting appointment.

Disaster Service Workers

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

Conclusion

Statement on Equity, Diversity, and Inclusion:

At the City and County of San Francisco, we share a commitment to a diverse, inclusive and equitable community. Each member of our organization is responsible and accountable for what they say and do to make San Francisco an inclusive and equitable place to live and work by employing fair and just practices to and for all.

Note on ICARE:

Department of Public Health (DPH) employees are expected to demonstrate world class care in alignment with Zuckerberg San Francisco General Hospital and Trauma Center's (ZSFG) caring framework, ICARE (I-Introduce, C-Connect, A-Ask, R-Respond, E-Exit).

Note on Electronic Health Record (EHR):

The Department of Public Health (DPH) is implementing a unified Electronic Health Record (EHR) system and DPH employees must demonstrate competency in the use of the system that is appropriate for their classification as a condition of employment.

Note on Personal Protective Equipment (PPE):

Some positions in the Department of Public Health will require the use of personal protective equipment (PPE), including but not limited to gloves, gowns, eye and face protection, and face-fitting respirators. The requirement for the use of PPE may come on short or no notice. Facial hair or any condition that interferes with a face-fitting respirator’s seal (i.e. comes between the sealing surfaces of the respirator and the wearer’s bare skin) is not permitted when face-fitting respirators are worn, including during initial or periodic respirator fit-testing. Employees who choose not to shave and do not have either American Disabilities Act (ADA) or Equal Employment Opportunity (EEO) Accommodations do not have the right to alternate work assignments or the option of using a loose-fitting Powered Air Purifying Respirator (PAPR) in place of a Face Fitting Respirator.

Condition of Employment (Security Clearance):

Security clearance as issued by the Sheriff’s Department is required as a condition of employment for all positions at the Jail Health Services. Eligibles who have successfully participated in the examination process, received passing scores and have been selected for hire will be required to obtain the security clearance prior to appointment. A photocopy of the security clearance must be provided to the supervisor on or before date of hire. Failure to demonstrate/show proof of security clearance may result in a dismissal and/or termination of employment.

Note: Failure to meet these criteria and/or ‘Conditions of Employment’ within two (2) weeks PRIOR to the start work date may result in the delay of appointment and/or cancellation of the employment offer. Once appointed, all qualified candidates/employees will be required to retain these qualifications throughout their length of employment. Failure to demonstrate (show proof) of qualifications may result in the termination of employment.

Medical Examination/Drug Testing:

Prior to appointment, at the Department's expense, applicants may be required to take a tuberculosis (TB) screening test, a medical examination and/or drug test.

Physical Examination:

Before appointment, selected eligible candidates must pass a thorough physical examination by the Department Physician.  This exam includes a urine test to screen for the presence of drugs or alcohol. Appointees must also pass an additional physical exam prior to the completion of their probationary periods.

Terms of Announcement:

Applicants must be guided solely by the provisions of this announcement, including requirements, time periods and other particulars, except when superseded by federal, state or local laws, rules or regulations. [Note: The correction of clerical errors in an announcement may be posted on the Department of Human Resources website at www.jobaps.com/sf.]

The terms of this announcement may be appealed under Civil Service Rule 110.4. Such appeals must be submitted in writing to the Department of Human Resources, 1 S Van Ness Avenue, 4th Floor, San Francisco, CA 94103-5413 by close of business on the 5th business day following the issuance date of this examination announcement. Information concerning other Civil Service Commission Rules involving announcements, applications and examination policies, including applicant appeal rights, can be found on the Civil Service Commission website at http://sfgov.org/civilservice/rules.

General Information concerning City and County of San Francisco Employment Policies and Procedures can be found athttp://www.sfdhr.org/index.aspx?page=20

Copies of Application Documentshttp://sfdhr.org/getting-job#copies

Right to Work: http://sfdhr.org/getting-job#identification

Information on requesting a reasonable ADA Accommodation:

http://www.sfdhr.org/index.aspx?page=20#applicantswithdisabilities

Exam Type: Exempt
Issued: June 11, 2021
Carol Isen
Human Resources Director
Department of Human Resources
Recruitment ID Number: TEX-0922-111973
DPH/MGD/415-554-2921
POS #: 01148012

Benefits

All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, ranging from 7.5%-13.25% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency.

For more information about benefits, please click here.


Click on a link below to apply for this position:

Fill out the Supplemental Questionnaire and Application NOW using the Internet.
View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here.

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