1403 Elections Clerk

Outreach Logistics Coordinator

Recruitment #TEX-1403-903462

Introduction

The mission of the San Francisco Department of Elections’ (Department) is to conduct all public federal, state, district and municipal elections in a manner that is free, fair, and functional.

The Department follows rules and regulations established by federal, state, and local laws, including the Voting Rights Act, the Help America Vote Act, the Americans with Disabilities Act, and the City’s Language Access Ordinance. To inspire confidence in the integrity of the elections processes, the Department operates in an open and transparent manner.

As part of its outreach for the debut of a new voting system in November 2019, the Department will be conducting extensive voting system demonstration presentations throughout San Francisco to offer a hands-on experience to voters and potential voters. In support of these events, the Department is seeking a highly organized and dependable individual who will serve as the Logistics Coordinator and support the Outreach Manager in overseeing various elements of these events.

Position Description
The ideal candidate is a reliable, detail-oriented team player with strong interpersonal skills. The ideal candidate must have the ability to work independently and to successfully prioritize and manage multiple tasks. A good fit for this position will demonstrate experience overseeing event logistics, including staff travel coordination and events’ material preparation and organization.

The Logistics Coordinator will handle event-specific and general logistical tasks, such as scheduling and the organization of staff, resources, supplies and equipment sufficient to hold approximately 100 demonstration events between June and November 2019. In addition, the Logistics Coordinator may be asked to work on other election-related projects, some of which might involve collaboration with personnel from other Department divisions.

Duration of Work/ Work Schedule
This is a seasonal position, beginning on or around June 10, 2019. A successful candidate will have the opportunity to assist with various election projects for the November 2019 and March 2020 election cycles, approximately through April 2020.

Weekly hours will generally range between 25 and 40, usually between 8 a.m. and 5 p.m., Monday through Friday, but some paid evening and weekend overtime hours will likely be required. Working overtime is common during an election cycle, especially before, on, and after Election Day; the person in this position may occasionally work 60-70 hours per week.

Position Responsibilities
The Logistics Coordinator may spend long hours sitting at a desk or standing outside, will occasionally assist in lifting and moving up to 70 pounds of voting equipment, and will travel often by car or public transit to various locations in San Francisco. As the Logistics Coordinator, you will:

  • Collaborate with Outreach Division staff to create a voting system demonstration event schedule through collaboration and contact with Department partners
  • Assess event venues to optimize layout for fluid audience movement and good perspective
  • Identify the number and type of staff required for each demonstration as well as the types and quantities of materials necessary
  • Ensure all pre-event details are arranged, including event timing, transportation, staffing, and resource availability
  • Serve as a liaison between the Outreach Manager and event hosts to ensure smooth event planning
  • Assist when necessary with setup and breakdown of event equipment and materials
  • Evaluate and report on event success; incorporate feedback into future plans
  • Assist with other election-related work, both in the field and at City Hall, on an as-needed basis

Position Requirements

  • Possession of a valid California driver’s license and clean DMV driving record
  • Willingness and ability to drive in frequently congested urban areas in order to reach various outreach venues

Desired Qualifications

  • Ability to read, write, and speak English, with a high command of English
  • Recent and successful experience with event planning and logistics coordination
  • Aptitude for establishing rapport with, and communicating well with, different kinds of audiences
  • Desire to engage with diverse populations in providing non-partisan election information
  • Familiarity with San Francisco neighborhoods, street layout, districts, and communities
  • Ability to balance efficient completion of tasks with appropriate level of attention to accuracy
  • Competence with Power Point, MS Word, MS Excel, Adobe Acrobat, and online research

Minimum Qualifications

These minimum qualifications establish the education, training, experience, special skills and/or license(s) which are required for employment in the classification. Please note, additional qualifications (i.e., special conditions) may apply to a particular position and will be stated on the exam/job announcement.

Two (2) years (equivalent of 4000 hours) of verifiable clerical experience including preparing and maintaining a variety of records and documents, public contact and gathering information.

Substitution: Completion of a clerical training program (240 hours) or the equivalent of 15 units of coursework from an accredited college or university may substitute for up to 6 months of clerical experience.

How To Apply

Applications for City and County of San Francisco jobs are only accepted through an online process. Visit www.jobaps.com/sf to register an account (if you have not already done so) and begin the application process.

  • Select the desired job announcement
  • Select “Apply” and read and acknowledge the information
  • Select either “I am a New User” if you have not previously registered, or “I have Registered Previously”
  • Follow instructions on the screen

Computers are available for the public (from 8:00 a.m. to 5:00 p.m. Monday through Friday) to file online applications in the lobby of the Dept. of Human Resources at 1 South Van Ness Avenue, 4th Floor, San Francisco.

Applicants may be contacted by email about this announcement and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date.  Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter.  To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org, @famsf.org, @ccsf.edu).

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file.  Applicants should retain this confirmation email for their records.  Failure to receive this email means that the online application was not submitted or received.

All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline.  Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.

Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores.

If you have any questions regarding this recruitment or application process, please contact the exam analyst, Michael Cerles, michael.cerles@sfgov.org, (415) 557-4831.

Conviction History

As a selected candidate for a job, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you are a selected candidate. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances, such as:

  • Candidates for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.
  • Candidates for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164.

Having a conviction history does not automatically preclude you from a job with the City.

If you are a selected candidate, the hiring department will contact you to schedule a fingerprinting appointment.

Disaster Service Workers

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

Benefits

All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, ranging from 7.5%-13.25% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency.

For more information about benefits, please click here.

 



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