1404 Clerk

Poll Worker Trainer

Recruitment #TEX-1404-901478



1404 Poll Worker Trainer 



Introduction: The Department of Elections conducts all federal, state, and local elections in the City and County of San Francisco. To serve the City’s registered voters, the Department staffs over 570 polling places with 2,500 volunteer poll workers for each election. The next election is scheduled to occur June 7, 2016.

Appointment Type: Temporary Exempt, as-needed appointment not to exceed six (6) months or 1040 hours. Exempt employees are considered "at will" and serve at the discretion of the appointing officer.

Duration of Employment: The position has an estimated start date of March 28, 2016 and end date of approximately mid-June 2016.

Work Hours:  Candidates must be able to commit flexible working hours. Hours will vary from 30-50 hours a week during an election cycle. The work hours will generally be Monday –Friday 8 am to 5pm for the first 3 weeks of the position start date. Starting in late April, work hours will vary and will include weekends, and evenings, as well as scheduled time off during weekdays.

Nature of Work:  This position requires standing for a prolonged period of time, setting up and using various computer software (e.g. PowerPoint) and equipment (e.g. laptop computers, projectors, and voting equipment etc.), as well as lifting and moving 25 lbs. pounds regularly.  Travel within the City may be required. Work location may also vary within the San Francisco area.


The Poll Worker Trainers’ primary task is to conduct training classes to prepare poll workers for their duties on Election Day.  Trainers will first spend approximately three weeks learning Election Day procedures, reviewing and working collaboratively on the production of training materials, and practicing the class curriculum to prepare for classes. Classes will begin approximately 3 weeks after the start date and will continue in the lead-up to Election Day. Classes vary in length from 1.5 to 3.5 hours and are taught using a PowerPoint presentation, equipment demonstration, and hands-on activities.


Examples of Duties:

·         Quickly master a standardized curriculum covering election material.

·        Work collaboratively on the development and production of training materials, including proofreading the Poll Worker Training Manual, providing critiques and suggestions to improve the PowerPoint presentation/curriculum and other training materials, and reviewing a variety of documents to ensure completeness and accuracy.

·         Work collaboratively on filming and editing instructional videos.

·         Set up and take down classrooms, including moving and setting up complex demonstration voting equipment, laptops, projectors, etc.  Classrooms must be set up and taken down multiple times a day. Lifting and moving voting equipment is required.

·         Transport voting equipment from one location to another as needed.

·         Keep inventory of classroom materials and replenish materials as needed.

·         Teach up to four 1.5 hour classes per day, or two 3-hour classes. Consistently deliver curriculum with sustained enthusiasm to groups of up to 40 people.

·         Commit to a flexible schedule with evening and weekend hours.

·         Represent the Department in a highly professional manner to a variety of stakeholders.

·         Prioritize tasks in a fast-paced environment.




Minimum Qualifications

1. One (1) year (equivalent to 2000 hours) of verifiable clerical experience including preparing and maintaining a variety of records and/or documents, filing, use of office equipment, public contact and processing of incoming and outgoing mail: OR

2. Six (6) months (equivalent to 1000 hours) of verifiable clerical experience as described in #1 and completion of a clerical training program (240 hours); OR

3. Six (6) months (equivalent to 1000 hours) of verifiable clerical experience as described in #1 and 15 semester units (or equivalent quarter units) of coursework from an accredited college or university.

Desired Qualifications

·   Proactive, positive attitude, a sense of responsibility, and strong work ethic.

·   Ability to work quickly but accurately to complete tasks.

·   Ability to work in a collaborative team setting.

·   Ability to follow checklist instructions with minimal verbal explanation

·    Experience in public speaking, training, and/or teaching.

·    Flexibility, tolerance, and stamina for occasional long hours.

·    Ability to set up and take down classrooms, including moving and setting up
      demonstration voting equipment, laptops, projectors, etc.

·    Computer skills including Microsoft Office Suite, specifically Microsoft PowerPoint.

·    Video scripting, filming, and/or editing experience is desirable.

How To Apply

In addition to the standard City and County employment application, each applicant must submit a resume and a cover letter explaining why he or she is a good fit for the Poll Worker Trainer position. Applications without resumes and cover letters will not be considered. Resumes will not be accepted in lieu of a completed City and County of San Francisco application.

Applications for City and County of San Francisco jobs are only accepted through an online process. Visit www.jobaps.com/sf to register an account (if you have not already done so) and begin the application process.

  • Select the desired job announcement
  • Select “Apply” and read and acknowledge the information
  • Select either “I am a New User” if you have not previously registered, or “I have Registered Previously”
  • Follow instructions on the screen

Computers are available for the public (from 8:00 a.m. to 5:00 p.m. Monday through Friday) to file online applications in the lobby of the Dept. of Human Resources at 1 South Van Ness Avenue, 4th Floor, San Francisco.

Applicants may be contacted by email about this announcement and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date.  Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter.  To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org).

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file.  Applicants should retain this confirmation email for their records.  Failure to receive this email means that the online application was not submitted or received.

All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline.  Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.

Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores.

If you have any questions regarding this recruitment or application process, please contact the exam analyst, Paul Greene by telephone at 415-551-8939 or by email at paul.greene@sfgov.org

Selection Plan

Applications will be screened for relevant qualifying experience.  Those applicants most qualified will be offered interviews.  Possession of the minimum qualifications does not guarantee an interview.

Conviction History

As a finalist for a job, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you are a finalist. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances, such as:

  • Candidates applying for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.
  • Candidates applying for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164.

Having a conviction history does not automatically preclude you from a job with the City.

If you are selected as a finalist, the hiring department will contact you to schedule a fingerprinting appointment.

Disaster Service Workers

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.


All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, ranging from 7.5%-13.25% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency.

For more information about benefits, please click here.


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