1404 Clerk

Staffing Coordinator

Recruitment #TEX-1404-901479


1404 Staffing Coordinator



Introduction: The Department of Elections conducts all federal, state, and local elections in the City and County of San Francisco. To serve the City’s 450,000 registered voters, the Department staffs up to 570 polling places with 2,500 volunteer poll workers for each election. 

Appointment Type: Temporary Exempt, as-needed appointment not to exceed six (6) months or 1040 hours. Exempt employees are considered "at will" and serve at the discretion of the appointing officer.

Duration of Employment: The position has an estimated start date of April 4, 2016 and end date of approximately mid-June 2016.

Work Hours:  The work hours are generally be 8:00 a.m. to 5:00 p.m. Monday thru Friday, but due to overtime requirements some weekends and evening hours may be required up to 50-60 hours a week. 

Nature of Work: This position requires standing for a prolonged period of time, driving to various sites, setting up and using various computer software, and sometimes lifting and moving up to 25 pounds.  Work location will generally be at City Hall, but may vary within the San Francisco area. Travel within the city may be required, transportation from work will be provided.

Position Description:

The Poll Worker Coordinators’ primary task is recruit volunteers to serve as poll workers,  enroll an existing base of poll workers in training classes, conduct testing and interviewing of new poll worker candidates, assign poll workers to work at polling places (coordinator is typically responsible for staffing 120 polling places with 4 poll workers), maintain communication with poll workers through phone, e-mail and direct mail ensuring commitment to work, completion of required training, etc.

Examples of Duties:  

·   Utilize Election Database software to process poll worker applications and enroll poll workers in training classes.

·   Utilize Excel spreadsheets and Election Database software to assign poll workers to polling places, ensuring all polling places are fully-staffed.

·   Manage poll worker data in accordance with established procedures.

·   File, maintain and retrieve documents, records and correspondence in accordance with established procedures.

·   Maintain daily communication with poll worker staff using telephone and e-mail communication.

·   Check and review a variety of documents for completeness and accuracy.

·   Disseminate information and answer inquiries by communicating with the public, departmental personnel and other departments.

·   Operate office equipment, including calculators, photocopying equipment, , computer terminals, and fax machines.

·   Process mail: open, sort and distribute the incoming mail; stuff and seal envelopes; make daily pick-up and delivery to ensure timely mailing and receipt of mail.

·   Perform other election-related duties as needed.

Minimum Qualifications

1. One (1) year (equivalent to 2000 hours) of verifiable clerical experience including preparing and maintaining a variety of records and/or documents, filing, use of office equipment, public contact and processing of incoming and outgoing mail: OR

2. Six (6) months (equivalent to 1000 hours) of verifiable clerical experience as described in #1 and completion of a clerical training program (240 hours); OR

3. Six (6) months (equivalent to 1000 hours) of verifiable clerical experience as described in #1 and 15 semester units (or equivalent quarter units) of coursework from an accredited college or university.

Desired Qualifications

·        Possess a high level of computer literacy

·        Have a strong team work ethic and can-do/will-do attitude, and solid interpersonal and conflict resolution skills

·        Ability to be meticulously organized

·        Commit to a flexible schedule with evening and weekend hours

·        Ability to maintain enthusiasm, patience, and a positive demeanor

·        Basic understanding of San Francisco geography and neighborhood location/demography

·        Commitment to excellent public service and impartiality

·        Heavy phone and data entry experience preferred

How To Apply

In addition to the standard City and County employment application, each applicant must submit a resume and a cover letter explaining why he or she is a good fit for the Staffing Coordinator position. Applications without resumes and cover letters will not be considered. Resumes will not be accepted in lieu of a completed City and County of San Francisco application.

Applications for City and County of San Francisco jobs are only accepted through an online process. Visit www.jobaps.com/sf to register an account (if you have not already done so) and begin the application process.

  • Select the desired job announcement
  • Select “Apply” and read and acknowledge the information
  • Select either “I am a New User” if you have not previously registered, or “I have Registered Previously”
  • Follow instructions on the screen

Computers are available for the public (from 8:00 a.m. to 5:00 p.m. Monday through Friday) to file online applications in the lobby of the Dept. of Human Resources at 1 South Van Ness Avenue, 4th Floor, San Francisco.

Applicants may be contacted by email about this announcement and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date.  Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter.  To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org).

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file.  Applicants should retain this confirmation email for their records.  Failure to receive this email means that the online application was not submitted or received.

All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline.  Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.

Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores.

If you have any questions regarding this recruitment or application process, please contact the exam analyst, Paul Greene by telephone at 415-551-8939 or by email at paul.greene@sfgov.org

Selection Plan

Applications will be screened for relevant qualifying experience.  Those applicants most qualified will be offered interviews.  Possession of the minimum qualifications does not guarantee an interview.

Conviction History

As a finalist for a job, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you are a finalist. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances, such as:

  • Candidates applying for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.
  • Candidates applying for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164.

Having a conviction history does not automatically preclude you from a job with the City.

If you are selected as a finalist, the hiring department will contact you to schedule a fingerprinting appointment.

Disaster Service Workers

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.


All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, ranging from 7.5%-13.25% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency.

For more information about benefits, please click here.


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