1404 Clerk

Recruitment #TEX-1404-901666


Department of Elections

1404 – CLERK

Bilingual English-Spanish Community Coordinator


The Department of Elections conducts all federal, state and local elections in the City and County of San Francisco. To serve the City's approximately 460,000 registered voters, the Department operates up to 576 polling places for each election.

Appointment Type: Temporary exempt, full time appointment is not to exceed six (6) months or 1040 hours. Exempt employees are considered “at will” and serve at the discretion of the appointing officer.

Number of positions: The San Francisco Department of Elections Voter Information Division is accepting resumes for one Community Coordinator who is bilingual English-Spanish.

Nature of work: The English-Spanish Community Coordinator will assist in the development of presentations, perform presentations about elections to San Francisco voters, and provide voting resource information at public events (in both English and Spanish).

The position has an estimated start date of August 3, 2016, and finish date of approximately November 18, 2016. Hours will vary from 30 - 40 hours per week. Work hours are generally 8 a.m. to 5 p.m., Monday through Friday, with evening and weekend hours required. The position requires long periods of standing at events, occasional lifting and moving of up to 25 pounds of voting equipment, and ability to drive and take public transit in San Francisco.

Position Description:

•             Speak publicly in English and Spanish to individuals and groups

•             Help develop and show Power Point presentations on voting information

•             Help make arrangements for and speak in English and Spanish at events designed to engage new citizens, youth voters, Spanish-speaking voters, voters in areas that have low voter turnout, and other members of the community designated under the Voting Rights Act

•             Translate some materials for use by the public

•             Provide information at resource tables at community events

•             Interact with media, in English and Spanish

•             Learn and convey correct voting information to community

•             Maintain organized paper and electronic document files

•             Provide general clerical support

•             Assist with other election-related functions, as needed


Minimum Qualifications

1.            Proficiency in reading, writing, speaking, and listening in Spanish.

2.            Valid California Driver’s License.

3.            Six (6) months (equivalent to 1000 hours) of verifiable clerical experience including preparing and maintaining a variety of records and/or documents, filing, use of office equipment, public contact, and processing of incoming and outgoing mail: OR

4.            Completion of a clerical training program (240 hours); OR

5.            15 semester units (or equivalent quarter units) of coursework from an accredited college or university

Desired Qualifications:

•             Experience speaking in public

•             Experience performing community outreach

•             Connection with the Spanish-speaking communities of San Francisco

•             Excellent written and oral communication skills in English

•             Equivalent proficiency in Spanish language appropriate to official government publications

•             Keen eye for detail and a good ear for listening

•             Ability to work quickly but accurately to complete tasks

•             Great interpersonal skills and ability to work as part of a team in a fast-paced, deadline-driven environment

•             Excellent work ethic and sense of responsibility

•             Willingness to follow instructions

•             Flexibility, tolerance, and stamina for tedious tasks and occasional long hours

•             Computer skills including Power Point, MS Word, MS Excel, Adobe Acrobat, and Internet research


How To Apply

Applications for City and County of San Francisco jobs are only accepted through an online process. Visit www.jobaps.com/sf to register an account (if you have not already done so) and begin the application process.

  • Select the desired job announcement
  • Select “Apply” and read and acknowledge the information
  • Select either “I am a New User” if you have not previously registered, or “I have Registered Previously”
  • Follow instructions on the screen

Computers are available for the public (from 8:00 a.m. to 5:00 p.m. Monday through Friday) to file online applications in the lobby of the Dept. of Human Resources at 1 South Van Ness Avenue, 4th Floor, San Francisco.

Applicants may be contacted by email about this announcement and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date.  Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter.  To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org).

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file.  Applicants should retain this confirmation email for their records.  Failure to receive this email means that the online application was not submitted or received.

All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline.  Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.

Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores.

If you have any questions regarding this recruitment or application process, please contact the exam analyst, Paul Greene by telephone at 415-551-8939 or by email at paul.greene@sfgov.org



Selection Procedures

Special Condition - Bilingual Proficiency:
This position requires bilingual fluency in Spanish. Only those eligible candidates who pass the bilingual proficiency test will be considered for bilingual positions. Applicants must indicate on the application form the language(s) in which they claim proficiency.

Conviction History

As a finalist for a job, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you are a finalist. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances, such as:

  • Candidates applying for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.
  • Candidates applying for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164.

Having a conviction history does not automatically preclude you from a job with the City.

If you are selected as a finalist, the hiring department will contact you to schedule a fingerprinting appointment.

Disaster Service Workers

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.


General Information concerning City and County of San Francisco Employment Policies and Procedures:
Important Employment Information for the City and County of San Francisco can be obtained at http://www.sfdhr.org/index.aspx?page=20 or hard copy at 1 South Van Ness Avenue, 4th Floor.

Copies of Application Documents:
Applicants should keep copies of all documents submitted, as these will not be returned.

Right to Work:
All persons entering the City and County of San Francisco workforce are required to provide verification of authorization to work in the United States.


All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, ranging from 7.5%-13.25% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency.

For more information about benefits, please click here.


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