1404 Clerk-Recruitment and Training Coordinator
|Department||Department of Elections|
|Date Opened||11/18/2019 3:30:00 PM|
|Filing Deadline||12/12/2019 09:15:00 AM|
|Job Type||Temporary Exempt|
The mission of the San Francisco Department of Elections (Department) is to provide election-related services to all City residents and to conduct elections that are free, fair, and functional. Serving approximately 500,000 registered voters, the Department administers elections in an open and transparent manner, making a concerted effort at all times to inspire public confidence in the integrity of elections in the City.
In anticipation of the March 3, 2020, Presidential Primary Election, the Department is seeking applications to fill several closely related temporary positions to assist with recruitment and training of poll workers.
Beginning a few months before each election, Poll Worker Recruitment and Training Coordinators work to recruit, assign, and train paid volunteers who will serve as poll workers on Election Day. As part of this process, Coordinators assist with the testing and interviewing of prospective poll workers and enrolling both new and returning poll workers in training classes. Coordinators organize poll worker assignments with each coordinator typically being responsible for staffing approximately 110 polling places with 4-5 poll workers.
Another responsibility of Poll Worker Recruitment and Training Coordinators is to conduct poll worker training classes via a standardized scripted PowerPoint presentation. Classes are typically held on the weekends one month before each election and each coordinator may expect to teach up to 30 classes. Prior to conducting classes, Coordinators will undergo comprehensive training regarding Election Day procedures and will practice conducting presentations.
Position Duration and Work Schedule
The Department intends to fill these seasonal positions as of January 6, 2020 but the exact start date will be dependent upon the timing of the hiring process. The end date is likely to fall in the middle of March 2020, but may be extended for several weeks or more, depending on the operational needs of the Department.
Work schedules will vary in accordance with the demands of the election cycle and will range between 40 and 60 hours per week. Although most work may be completed during normal workday hours (8 a.m.-5 p.m., Monday through Friday), employees must be available to work overtime during the week and on weekends.
Essential Tasks and Responsibilities
Maintaining regular communication with poll workers via mail, email and phone.
- Utilizing the Department’s Election Information Management System (EIMS) to process poll worker applications and enroll poll workers in training classes.
- Employing Excel spreadsheets to organize poll worker assignments, ensuring all Election Day sites are fully staffed.
- Conducting poll worker classes via a standardized PowerPoint presentation.
- Working collaboratively on the development and production of training materials, including proofreading the Poll Worker Training Manual and editing instructional videos.
- Setting up, moving, operating, and packing up voting equipment, laptops, projectors, etc.
- Keeping an inventory of classroom materials and replenishing materials as needed for several classes per day.
- Performing other election-related duties as needed.
The ideal candidate will:
- Have demonstrated ability to learn new subject matter in a short period of time
- Possess public speaking experience, outreach experience, or teaching experience
- Possess a high level of computer literacy, particularly proficiency with Excel, PowerPoint, and databases
- Be meticulously organized and able to maintain enthusiasm, patience, and a positive demeanor
- Have a strong work ethic and a can-do attitude
- Commit to a flexible schedule including some overtime and evening and weekend hours
- Possess a basic understanding of San Francisco geography and neighborhood location/demography
- Demonstrate a commitment to excellent public service and impartiality
- Be able to follow instructions in setting up and operating voting equipment
These minimum qualifications establish the education, training, experience, special skills and/or license(s) which are required for employment in the classification. Please note, additional qualifications (i.e., special conditions) may apply to a particular position and will be stated on the exam/job announcement.
- One (1) year (equivalent to 2000 hours) of verifiable clerical experience including preparing and maintaining a variety of records and/or documents, filing, use of office equipment, public contact and processing of incoming and outgoing mail: OR
- Six (6) months (equivalent to 1000 hours) of verifiable clerical experience as described in #1 and completion of a clerical training program (240 hours); OR
- Six (6) months (equivalent to 1000 hours) of verifiable clerical experience as described in #1 and 15 semester units (or equivalent quarter units) of coursework from an accredited college or university.
How To Apply
Applications for City and County of San Francisco jobs are only accepted through an online process. Visit www.jobaps.com/sf to register an account (if you have not already done so) and begin the application process.
- Select the desired job announcement
- Select “Apply” and read and acknowledge the information
- Select either “I am a New User” if you have not previously registered, or “I have Registered Previously”
- Follow instructions on the screen
Computers are available for the public (from 8:00 a.m. to 5:00 p.m. Monday through Friday) to file online applications in the lobby of the Dept. of Human Resources at 1 South Van Ness Avenue, 4th Floor, San Francisco.
Applicants may be contacted by email about this announcement and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org, @famsf.org, @ccsf.edu).
Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.
All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.
Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores.
If you have any questions regarding this recruitment or application process, please contact the exam analyst, Michael Cerles, by telephone at (415) 557-4831, or by email at firstname.lastname@example.org.
As a selected candidate for a job, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you are a selected candidate. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances, such as:
- Candidates for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.
- Candidates for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164.
Having a conviction history does not automatically preclude you from a job with the City.
If you are a selected candidate, the hiring department will contact you to schedule a fingerprinting appointment.
Disaster Service Workers
All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, ranging from 7.5%-13.25% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency.