1630 Account Clerk

Recruitment #TEX-1630-902173

Introduction

APPOINTMENT TYPE: Temporary Exempt six (6) month assignment. Exempt employees are considered “at will” and serve at the discretion of the appointing officer.

INTRODUCTION

The San Francisco Arts Commission (SFAC) is the city agency that champions the arts. From children exploring visual, literary and performing arts through our arts education programs, to neighborhoods being transformed through our street activation initiatives, to pedestrians discovering artwork in public spaces, to our grant-sponsored programs funding performances for hundreds of thousands to enjoy, the SFAC programs are a catalyst for life-changing experiences in one of the most beautiful cities in the world.

We are recruiting for a Temporary-Exempt Entry-Level Account Clerk. Due to the Citywide transition from FAMIS to PeopleSoft, there is a significant increase in the overall workload for accounting and finance staff. We're seeking support for the ART accounting and finance staff during the critical transition period from FAMIS to PeopleSoft this June/July. The bulk of work will be data entry and filing to allow permanent staff to focus on crucial training in the PeopleSoft systems.

The position duties would include the following:
1. Data entry into FAMIS at the direction of the ART accountant or account clerks. 
    a. Preparing journal entry spreadsheets at the direction of ART staff to be loaded into FAMIS. 
    b. Entering data like purchase order specification and FAMIS notepad information provided by ART staff. 
    c. Assisting ART staff with filing of FAMIS transaction hardcopies packages. 
    d. General data entry and filing work as needed by ART staff.
2. Data entry and documentation in PeopleSoft at the direction of the ART accountant or account clerks. 
    a. Data entry related to new FY18 purchase orders. 
    b. Uploading supporting documents into PeopleSoft. 
    c. General data entry and filing work in PeopleSoft as needed by ART staff.

Minimum Qualifications

Six (6) months (equivalent to 1,000 hours) of verifiable experience processing financial and accounting matters (e.g. cost records, deposits, expenditures, allocations), bookkeeping, and/or financial record keeping. Such experience typically includes verifying correctness of financial documents; maintaining expenditure records and reconciling subsidiary accounts

Substitution of Experience:

15 semester units (or equivalent quarter units) of coursework from an accredited college or university with a minimum of 6 semester units (or equivalent quarter units) in accounting may be substituted for the required experience as described above.

Desirable Qualification: Candidate MUST know FAMIS and EIS reports

How To Apply

Applications for City and County of San Francisco jobs are only accepted through an online process. Visit www.jobaps.com/sf to register an account (if you have not already done so) and begin the application process.

  • Select the desired job announcement
  • Select “Apply” and read and acknowledge the information
  • Select either “I am a New User” if you have not previously registered, or “I have Registered Previously”
  • Follow instructions on the screen

Computers are available for the public (from 8:00 a.m. to 5:00 p.m. Monday through Friday) to file online applications in the lobby of the Dept. of Human Resources at 1 South Van Ness Avenue, 4th Floor, San Francisco.

Applicants may be contacted by email about this announcement and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date.  Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter.  To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org).

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file.  Applicants should retain this confirmation email for their records.  Failure to receive this email means that the online application was not submitted or received.

All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline.  Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.

Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores.

If you have any questions regarding this recruitment or application process, please contact the exam analyst, Katsuina Leblanc, by telephone at 415-557-4850, or by email at Katsuina.Leblanc@sfgov.org.

 

Selection Plan

Applicants must meet the minimum qualification requirement by the final filing date unless otherwise noted.

Conviction History

As a finalist for a job, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you are a finalist. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances, such as:

  • Candidates applying for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.
  • Candidates applying for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164.

Having a conviction history does not automatically preclude you from a job with the City.

If you are selected as a finalist, the hiring department will contact you to schedule a fingerprinting appointment.

Disaster Service Workers

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

Conclusion

General Information concerning City and County of San Francisco Employment Policies and Procedures:
Important Employment Information for the City and County of San Francisco can be obtained at http://sfdhr.org/information-about-hiring-process or hard copy at 1 South Van Ness Avenue, 4th Floor.

Copies of Application Documents:
Applicants should keep copies of all documents submitted, as these will not be returned.

Right to Work:
All persons entering the City and County of San Francisco workforce are required to provide verification of authorization to work in the United States.

Micki  Callahan
Human Resources Director
Department of Human Resources
Recruitment ID Number: TEX-1630-902173
ART/ KL/ 4155574850

Benefits

All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, ranging from 7.5%-13.25% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency.

For more information about benefits, please click here.

 



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