1820 Junior Administrative Analyst

Recruitment #TEX-1820-066499

Introduction

APPOINTMENT TYPE:
Temporary-Exempt. The General Services Agency, San Francisco Public Works - OFFMA-Accounting has an opening for exempt appointment in San Francisco. This position is excluded by the Charter from competitive Civil Service examination process.  Exempt employees are considered ‘at will’ and serve at the discretion of the appointing officer.  The position has an anticipated duration of three (3) years.

Job Description:
In June 2014, San Francisco voters approved the $400 million Earthquake Safety and Emergency Response Bond (ESER 2014) to continue the vital work of the ESER program and pay for repairs and improvements that will allow San Francisco to quickly respond to a major earthquake or disaster.  The ESER 2014 is comprised of five components: The Office of the Chief Medical Examiner, Traffic Control and Forensic Division Services; Emergency Firefighting Water System, Police Facilities and Neighborhood Fire Stations. 

Under general direction, the Junior Administrative Analyst works for the Accounting Analysis and Reporting Unit and will prepare and review a variety of complex financial, legislative, and contractual documents and records; interpret, enforce, and carry out existing policies, regulations, and procedures relating to accounting and financial activities for the Earthquake Safety and Emergency Response 2010 and 2014 Bond Programs. Essential functions include, but is not limited to: compiling, updating and reconciling project budget reports for capital projects; monitoring project budgets and expenditures for labor and non-labor; identifying insufficient budget line items and work with management to develop a revised budget; responsible for processing Job Orders;  tracking and ensuring multiple program funding sources are spent in proper order, and per the approved revenue plan; researching, analyzing, compiling and reconciling complex financial data related to multiple funding sources of capital projects; performing analysis of data from multiple systems for development and production of reports, including consulting with staff and management on developing the data for specifications of reports; working with client accountants to be proactive in solving any data discrepancies, and correct FAMIS (City’s Financial and Accounting  Management Information System) or the Job Order; analyzing current program revenues; processing program billings to ensure they are valid and processing payment in a timely manner; and supporting the ESER team with other duties as required.

Minimum Qualifications

Possession of a baccalaureate degree from an accredited college or university with major coursework in Accounting, Finance or Business; AND one (1) year of professional full-time experience performing professional-level analytical work.  Experience must be in one or more of the following functional areas: complex budget analysis, complex financial/fiscal analysis and reporting.

Educational Verification:  Verification of qualifying education must include copies of transcripts, diplomas, or certificates.  If verification cannot be obtained, the applicant must submit a signed statement with the application explaining why such verification cannot be obtained. Request for waiver will be considered on a case-by-case basis.  Foreign degree (s)/coursework used as qualifying to meet minimum qualifications must be evaluated by a foreign degree evaluation services organization, before an application can be processed.  Failure to submit the required verification or request for waiver with the application at the time of filing will result in rejection of the application.

Verification of Experience:  Verification of experience needed to qualify must be submitted on the employer's letterhead and indicate the name of the applicant, job title, dates of employment, hours/week, and duties performed and must be signed by the supervisor and/or appropriate company representative.  Verification of experience may be waived if impossible to obtain.  The applicant must submit a signed statement with the application explaining why verification cannot be obtained. Waiver requests will be considered on a case-by-case basis. Failure to submit the required verification or request for a waiver at the time verification is request may result in rejection of the application.

How To Apply

Applications for City and County of San Francisco jobs are only accepted through an online process. Visit www.jobaps.com/sf to register an account (if you have not already done so) and begin the application process.

  • Select the desired job announcement
  • Select “Apply” and read and acknowledge the information
  • Select either “I am a New User” if you have not previously registered, or “I have Registered Previously”
  • Follow instructions on the screen

You need to submit a letter expressing interest in the position specifically indicating how you meet the Minimum Qualifications as listed in this announcement and identifying the department above; AND

You need to also attach an updated resume summarizing educational background and related work experience.

Failure to submit the required documents (cover letter, updated resume and verification) by close of business (5:00 pm) on Wednesday, December 9, 2015 may result in rejection of application. 

MAILED DOCUMENTS MUST BE RECEIVED BY THE DEADLINE – NO POSTMARKS WILL BE ACCEPTED.  

Applicants may submit documentation by:

  • Uploading the documents through JobAps;   OR
  • Scanning the documents (PDF files preferred) and send them as an attachment to:  Doris.Urbina@sfdpw.org   OR
  • Hand-delivering/sending the documents via U.S. Postal mail to: General Services Agency, Human Resources, Attn:  Class 1402 Junior Clerk, 1155 Market Street, 4th floor, San Francisco, CA  94103.

Computers are available for the public (from 8:00 a.m. to 5:00 p.m. Monday through Friday) to file online applications in the lobby of the Dept. of Human Resources at 1 South Van Ness Avenue, 4th Floor, San Francisco.

Applicants may be contacted by email about this announcement and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date.  Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter.  To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org).

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file.  Applicants should retain this confirmation email for their records.  Failure to receive this email means that the online application was not submitted or received.

If you have any questions regarding this recruitment or application process, please contact the exam analyst, Doris Urbina, by telephone at 415/554-6008, or by email at Doris.Urbina@sfdpw.org 

Selection Procedures

SELECTION PROCEDURE:
Applications will be screened for relevant qualifying experience.  Additional screening mechanisms may be implemented in order to determine candidates’ qualifications.  Only those applicants who most closely meet the needs of the Agency will be invited to participate in the selection process.  Applicants meeting the minimum qualifications are not guaranteed advancement to the interview.  Qualified applicants who are selected for an interview will be notified of the exact date, time, and place of the interview.  

Note:  Applicants are advised to keep copies of all documents submitted.  Submitted documents become a part of the recruitment process and will not be returned.  The department may require applicants to present additional material.

Conviction History

As a finalist for a job, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you are a finalist. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances, such as:

  • Candidates applying for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.
  • Candidates applying for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164.

Having a conviction history does not automatically preclude you from a job with the City.

If you are selected as a finalist, the hiring department will contact you to schedule a fingerprinting appointment.

Disaster Service Workers

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

Conclusion

Micki Callahan, Human Resources Director
Department of Human Resources
Announcement No:  TEX-1820-066499
Issued:  December 2, 2015
GSA-PW/DUL (415) 554-6008

Benefits

All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, ranging from 7.5%-13.25% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency.

For more information about benefits, please click here.

 



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