1820 Junior Administrative Analyst

Recruitment #TEX-1820-066693


APPOINTMENT TYPE:  The General Services Agency, San Francisco Public Works has (1) opening for Temporary Exempt appointment in San Francisco.  This position is excluded by the Charter from competitive civil service examination process.  The successful candidate will serve at the discretion of the appointing officer.  This has an anticipated duration of up to three (3) years.

San Francisco Public Works utilizes a myriad of systems and applications to support capital project accounting, contract bid, contract administration, and service order management.  Because these systems are vital to the day-to-day business of Public Works’ internal staff, external clients, vendors and contractors, any disruptions with application service will negatively impact the department’s ability to provide world class service for its clients.  To ensure a high quality of service, Public Works has created the application support team to ensure incidents are resolved and met with immediate attention.  Under general supervision, this 1820 Junior Administrative Analyst will be providing systems and technical application support for San Francisco Public Works’ external and internal staff.  This position identifies and resolves issues with Public Works’ various electronic systems. The position will also act as primary support for Public Works’ computerized maintenance management/request system (CMMS), working closely with bureau shop leads, planners, and client department representatives.  Essential functions include, but will not be limited to:

•Assist in providing second level and third level technical support for Public Works staff, client departments, and contractors/consultants

•Perform professional-level administrative duties including researching, compiling, analyzing, and reconciling complex financial data to resolve technical issues and incidents

•Assist in the training and deployment of the system applications.

•Performs the data research, reconciliation and cleanup of data in preparation for system deployment.

•Provide prompt, professional, and outstanding customer service on a daily basis to all users

•Performs related duties as required


Minimum Qualifications

1. Possession of a baccalaureate degree from an accredited college or university; AND one (1) year of professional experience in budget analysis, financial analysis and reporting, legislative/policy analysis, or contract/grant administration; OR

2. Possession of a baccalaureate degree from an accredited college or university in accounting, finance, public or business administration, economics, urban studies, public policy or a related field

SUBSTITUTION: May substitute up to 2 years of the required education with additional qualifying experience in budget analysis, financial analysis and reporting, legislative/policy analysis, or contract/grant administration. One year (2,000 hours) of additional qualifying experience will be considered equivalent to 30 semester/45 quarter units

Desirable Qualifications: 
One year experience working on application support including data research, data reconciliation, training and help desk support
•Proficient in Microsoft Office Suite
•Proficient in Microsoft SharePoint
 Ability to be a self-starter, work independently, manage multiple priorities and tasks within a fast paced environment with frequently changing priorities and/or directives




How To Apply

Applicants must provide the following in addition to the City application at the time of filing:

●Cover Letter describing how you meet the desirable qualifications
●Copy of Diploma or Transcript
●Verification of experience (see Verification Section)

Applications for City and County of San Francisco jobs are only accepted through an online process.
Visit www.jobaps.com/sf to register an account (if you have not already done so) and begin the application process.

  • Select the desired job announcement TEX-1820-066693
  • Select “Apply” and read and acknowledge the information
  • Select either “I am a New User” if you have not previously registered, or “I have Registered Previously”
  • Follow instructions on the screen

Computers are available for the public (from 8:00 a.m. to 5:00 p.m. Monday through Friday) to file online applications in the lobby of the Dept. of Human Resources at 1 South Van Ness Avenue, 4th Floor, San Francisco.

Applicants may be contacted by email about this announcement and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date.  Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter.  To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org).

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file.  Applicants should retain this confirmation email for their records.  Failure to receive this email means that the online application was not submitted or received.

All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline.  Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.

Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores.

If you have any questions regarding this recruitment or application process, please contact the exam analyst, Maria P. Chan, by telephone at (415) 554-6002, or by email at maria.chan@sfdpw.org

 Resumes may be attached to the application; however, resumes will not be accepted in lieu of a completed online City and County of San Francisco application.

Applicants MUST submit verification (proof) of education and experience with their online application OR by the deadline date.  Information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at http://sfdhr.org/index.aspx?page=456

Verification of qualifying experience must be signed by the employer or the employer’s authorized representative on the employer's business letterhead and must include the name of the applicant, job title(s), dates of employment, description of job duties performed.  City employees who qualify based solely on City employment or a combination of City employment and outside experience may submit performance evaluations as proof of qualifying City experience in lieu of other verification, but must verify outside qualifying experience as stated above.  City and County of San Francisco employees will receive credit for the duties of the class to which they are appointed.  Credit for experience obtained outside of the employee’s class will be allowed only if recorded in accordance with the provisions of the Civil Service Commission Rules.  Self-employment requires evidence of total earnings (copies of income tax returns or other official documents), occupation and duties performed which demonstrate that the applicant meets the qualification requirements.  Verification may be waived if impossible to obtain.  The applicant must submit a signed statement with the application explaining why verification cannot be obtained.  Waiver requests will be considered on a case-by-case basis.  Failure to submit the required verification or waiver request may result in rejection of application. Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification.

Applicants may submit verification of qualifying education, experience, cover letter and resume by: uploading the documents through JobAps; OR scanning the documents and sending as an attachment to:
maria.chan@sfdpw.org; OR Faxing to 415-554-6042; OR Hand delivering or sending the documents via U.S. Mail to: General Services Agency, Human Resources, 1155 Market Street, 4th Floor, San Francisco, CA 94103-1523, Attention: Maria Chan, TEX-1820-066693.  The filing deadline:  5:00 p.m. on February 18, 2016.


Selection Procedures

Applications will be reviewed for relevant qualifying education and experience.  Only those applicants who most closely meet the needs of the department will be invited to participate in the interview process.  Applicants meeting the minimum qualifications are not guaranteed an invitation to interview.  Qualified applicants who are selected for an interview will be notified of the exact date, time, and place of the interview.

Note:  Applicants are advised to keep copies of all documents submitted.  Submitted documents become a part of the recruitment process and will not be returned.  The department may require applicants to present additional material.

Conviction History

As a finalist for a job, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you are a finalist. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances, such as:

  • Candidates applying for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.
  • Candidates applying for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164.

Having a conviction history does not automatically preclude you from a job with the City.

If you are selected as a finalist, the hiring department will contact you to schedule a fingerprinting appointment.

Disaster Service Workers

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.


General Information concerning City and County of San Francisco Employment Policies and Procedures:
Important Employment Information for the City and County of San Francisco can be obtained at http://www.sfdhr.org/index.aspx?page=20 or hard copy at 1 South Van Ness Avenue, 4th Floor.

Copies of Application Documents:
Applicants should keep copies of all documents submitted, as these will not be returned.

Right to Work:
All persons entering the City and County of San Francisco workforce are required to provide verification of authorization to work in the United States.

Issued: February 11, 2016
Recruitment ID No: TEX-1820-066693
GSA-SFPW/mpc – 415.554.6002





All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, ranging from 7.5%-13.25% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency.

For more information about benefits, please click here.


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