1820 Junior Administrative Analyst

Recruitment #TEX-1820-097572

Introduction

The following information describes the civil service classification for which applications are being solicited.
Make sure you read the entire announcement before completing the application form.
The purpose of this announcement is to fill a vacant position in this classification.

Number of Position(s): Three (3)
Division: Finance and Information Technology
Section/Unit: Budget, Financial Planning and Analysis
Work Location: One South Van Ness, 8th Floor, San Francisco, CA 94103
Work Hours: Monday – Friday, 8:00am-5:00pm

APPOINTMENT TYPE: Temporary Exempt, Full-time appointment not to exceed three years. This position is excluded by the Charter from the competitive Civil Service examination process and shall serve at the discretion of the Appointing Officer.

POSITION DESCRIPTION:
The Budget, Financial Planning and Analysis Section has openings for three (3) 1820 Junior Administrative Analyst positions. Applicants will be considered for all three positions within the section. The positions are as follows:

(1) Junior Budget Analyst, Budget Office: This position will provide indirect project support in the development of the Fiscal Year 2021 and 2022 SFMTA Operating and Capital Budget with a focus specifically on FY 2021 – 2025 Capital Improvement Program (CIP). The CIP is a financially constrained five-year plan, which provides the SFMTA with a financial strategy to fund projects that keep the transportation system in a State of Good Repair, improve safety, maximize resources through complete street investments and improve the reliability of the transit system.

(2) Junior Financial Analyst, Financial Analysis Office: This position will provide indirect project support in the management of the Transportation 2030 (T2030) Program. On November 4, 2014 San Francisco voters approved a $500 million General Obligation bond to invest in San Francisco’s transportation system and be financed by local property taxes, funds are dedicated to a variety of transportation projects related to improved transit and safer streets. The position will focus specifically on supporting the financial analysis related to projects associated with the T2030 program and revenue forecasting.

(3) Junior Financial Analyst, Asset Management: This position will provide indirect project support in the development of the SFMTA 10 – Year Asset Management Strategy. The 10 – Year Asset Management Strategy is a plan to advance the SFMTA’s efforts to continuously improve the way the Agency procures, operates, maintains, rehabilitates and replaces transportation assets, including fleet and infrastructure, to create a culture of data-driven decision-making and analysis that is timely, accurate, and actionable.

EXAMPLES OF IMPORTANT AND ESSENTIAL DUTIES:
• Conducts field surveys and carries out routine research in connection with budget, management studies and/or performs analysis of actual expenditures compared to the budget or public policy issues.
• Assists in conducting difficult and complex analysis, procedural, organizational and operational investigations, surveys and/or research relating to department/agency operations.
• Provides routine information on the preparation of budget and policy documents and reports.
• Assists in preparing reports and proposals.
• Assists in preparing budget and program delivery calendars.
• Assists in compiling budget requests, making budget presentations, performing cost analysis and preparing program reports.
• Prepares, generates, and updates budget documents, contract reports, surveys, databases and mailing lists.
• Tracks and coordinates revenue and expenditures, grants, program budgets, and other funds.
• Assists with the preparation and submittal of supplemental budget requests.
• Assists in preparation and coordination of development of legislative proposals and/or statewide initiatives.
• Prepares graphs and charts for presentations.
• Assists in the preparation of quarterly and year-end financial, program and budget, and legislative reports.
• Assists in reviewing, processing and monitoring of contracts and contract certification processes.
• Inputs and maintains data in computerized system and generates computerized reports.
• Maintains contract files, and other contract documents and certificates, and monitors validity of documents.
• Performs related duties and responsibilities as assigned.

MINIMUM QUALIFICATIONS:
1. Possession of a baccalaureate degree from an accredited college or university; AND one (1) year of professional experience in budget analysis, financial analysis and reporting, legislative/policy analysis, or contract/grant administration; OR

2. Possession of a baccalaureate degree from an accredited college or university in accounting, finance, public or business administration, economics, urban studies, public policy or a related field

SUBSTITUTION: May substitute up to 2 years of the required education with additional qualifying experience in budget analysis, financial analysis and reporting, legislative/policy analysis, or contract/grant administration. One year (2,000 hours) of additional qualifying experience will be considered equivalent to 30 semester/45 quarter units

Applicants must meet the minimum qualifications by the final filing date unless otherwise noted. One year full-time experience is equivalent to 2000 hours. (2000 hours of qualifying work experience is based on a 40-hour work week.). Any overtime hours that you work above forty (40) hours per week are not included in the calculation to determine full-time experience.

DESIRABLE QUALIFICATIONS:
• Knowledge of principles and processes of finance, accounting, budgeting, contracts, and the legislative process; practices and principles of administrative techniques.
• Ability to perform routine research; collect, research, and analyze data.
• Ability to interact with departmental personnel to obtain and furnish information on budget/grants, contracts; prepare and write reports and proposals.
• Ability to use various computer applications, including Microsoft Word, Excel, Power Point, Outlook, and related software.
• Ability to use of Microsoft Excel and/or other data management or visualization system to perform complex data analysis.
Ability to maintain a positive, proactive and upbeat attitude and interact tactfully and courteously with co-workers, staff, department heads, officials, other agencies and the general public to promote and maintain a productive working relationship.
• Familiarity or background working with transportation agencies or other major city departments or organizations.
• Familiarity or background working with proposal development, contracts, grants or other written advocacy documentation.

HOW TO APPLY:
City and County of San Francisco employment applications for this position will be accepted through an on-line process only. A resume and cover letter describing how you meet the qualifications must be attached to the online application. Mailed, hand delivered or faxed applications will not be accepted. Visit www.jobaps.com/sf to begin the application process.
• Click and select 1820 Junior Administrative Analyst (TEX-1820-097572)
• Click on “Apply” and read and acknowledge the information
• Click on “I am a New User” if you have not previously registered, or on “I have REGISTERED PREVIOUSLY”
• Follow instructions given on the screen.

To submit resume using the online application:
• Select the “Resume” tab in the online application
• Follow instructions given on the screen

To submit cover letter using the online application:
• Select the “Other” tab in the online application
• Choose “Upload” as your method of submittal
• Click on “Upload Attachment”
• Follow instructions given on the screen

If you are having trouble attaching your resume and cover letter to the online application, you may submit by fax to (415) 581-5120, ATTN: 1820 Junior Administrative Analyst (TEX-1820-097572). Résumé will not be accepted in lieu of completing the online application.

Computer kiosks are available for the public from 8:00 a.m. to 5:00 p.m. Monday through Friday to file online applications in the lobby of the Department of Human Resources, 1 South Van Ness Avenue, 4th Floor, San Francisco and in the lobby of SFMTA Human Resources office, 1 South Van Ness Avenue, 6th Floor, San Francisco.

Applicants may be contacted by e-mail. It is their responsibility to ensure that their registered e-mail address is accurate and kept up-to-date. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses: (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org).

Upon successful submittal of the application online, the applicant will receive a notification on the screen, as well as in the applicant’s e-mail inbox, acknowledging the receipt of the application by the SFMTA - Operations Section. If you are having difficulty submitting your application online, please contact us at (415) 646-2744 between 8:30 a.m. – 12:00 p.m. and 1:00 p.m. - 4:30 p.m. Monday through Friday.

If you have any questions regarding this recruitment or application process, please contact the analyst, Lisamarie Gibson, by telephone at (415) 646-2744 or by email at Lisamarie.Gibson@sfmta.com.

VERIFICATION:
Applicants may be required to submit verification of qualifying education and experience at any point in the application and/or departmental selection process. Written verification (proof) of qualifying experience must verify that the applicant meets the minimum qualifications stated on the examination announcement. Written verification must be submitted on employer’s official letterhead, specifying dates of employment, types of employment (part-time/full-time), job title(s), description of duties performed, and the verification must be signed by the employer. City employees will receive credit for the duties of the class to which they are appointed. Credit for experience obtained outside of the employee’s class will be allowed only if recorded in accordance with the provisions of the Civil Service Commission Rules. Experience claimed in self-employment must be supported by documents verifying income, earnings, business license and experience comparable to the minimum qualifications of the position. Copies of income tax papers or other documents listing occupations and total earnings must be submitted. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at http://sfdhr.org/index.aspx?page=456.

Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

SELECTION PROCEDURES:
Applications will be screened for relevant qualifying experience. Additional screening mechanisms may be implemented in order to determine candidates’ qualifications. Only those applicants who most closely meet the needs of the Agency will be invited to participate in the selection process. Applicants meeting the minimum qualifications are not guaranteed advancement to the interview.

Qualified applicants with disabilities requiring reasonable accommodation in the selection process must contact the SFMTA by phone at (415) 646-2744 or, if hearing impaired at (415) 701-5043 (TTY) or in writing to the SFMTA Human Resources, HR Operations Section, 1 South Van Ness Avenue, 6th Floor, San Francisco, CA 94103 (specify Class 1820).

NOTES:
Applicants are responsible for updating their email address or mailing address. Contact Information must be updated online at http://www.jobaps.com/sf by clicking on “Update My Contact Info” and logging into your account. If updating contact information online, applicants must contact the analyst at (415) 646-2744 immediately to inform them of the change. Failure to do so may result in the loss of eligibility.

Make sure your application and any attachments to the application submitted at the time of filing are complete and accurate and include details on all experience, education, training and other information that qualifies you for this recruitment. Failure to submit a complete and accurate application at the time of filing may result in your ineligibility for this recruitment or inability to receive full credit for scoring purposes. Any new information concerning work experience, education, training and other information that is submitted after the filing deadline may not be used for scoring or considered to determine whether you meet the minimum qualifications.

Employee Wellness Program:
The SFMTA strives to be your employer of choice by providing an environment that supports your personal health & wellbeing with physical, nutritional, mental/emotional and financial resources.
Since 2010 the SFMTA has been providing worksite wellness activities, as well as providing recognition opportunities to those individuals who success-fully achieve personal milestones in wellness.
For more details on the Wellness Program, please visit Employee Wellness Program Description page.

MINORITIES, WOMEN AND PERSONS WITH DISABILITIES ARE ENCOURAGED TO APPLY
AN EQUAL OPPORTUNITY EMPLOYER

Conviction History

As a selected candidate for a job, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you are a selected candidate. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances, such as:

  • Candidates for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.
  • Candidates for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164.

Having a conviction history does not automatically preclude you from a job with the City.

If you are a selected candidate, the hiring department will contact you to schedule a fingerprinting appointment.

Disaster Service Workers

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

Benefits

All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, ranging from 7.5%-13.25% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency.

For more information about benefits, please click here.

 



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