1822 Administrative Analyst
Capital Procurement and Management
|Department||Municipal Transportation Agency|
|Date Opened||1/7/2019 4:00:00 PM|
|Filing Deadline||1/22/2019 5:00:00 PM|
|Salary||$80,912.00 - $98,358.00/year|
|Job Type||Temporary Exempt|
The following information describes the civil service classification for which applications are being solicited.
Make sure you read the entire announcement before completing the application form.
The purpose of this announcement is to fill a vacant position in this classification.
Division: Finance & Information Technology
Section/Unit: Capital Finance - Capital Procurement and Management
Work Location: One South Van Ness Avenue, 8th Floor, San Francisco, CA 94103
Hours: Monday - Friday, 8:00am-5:00pm
APPOINTMENT TYPE: Temporary Exempt appointment not to exceed three (3) years. This position is excluded by the Charter from the competitive Civil Service examination process and shall serve at the discretion of the Appointing Officer.
Under the general direction of the Capital Procurement and Management (CPM) Manager, the 1822 Administrative Analyst will provide support in the administration of the 2014 Transportation and Road Improvement General Obligation Bond Program with a total of $243M of General Obligation Bond Issuances to date funding 42 Capital Projects that are in various stages of Planning, Design/Bid & Award or Construction. Projects that are funded by GO Bond proceeds are estimated to be completed within three years or less. These include projects related to Muni Forward, Caltrain Electrification, Accessibility Improvements, Muni Facilities and Major Transit Corridor Improvements. The 1822 Administrative Analyst will support the agency’s bond issuance and expenditure tracking, analysis and reporting deadlines and requirements by working productively in a team-oriented environment.
EXAMPLES OF IMPORTANT AND ESSENTIAL DUTIES:
• Reports grant expenditures and submits project progress reports to local oversight committees (e.g. City General Obligation Bond Oversight Committee, the San Francisco Municipal Transportation Agency (SFMTA) Revenue Bond Oversight Committee), funding agencies that may include the Federal Transit Administration, the California Department of Transportation, the San Francisco County Transportation Authority, and many other local, state and federal funding partners.
• Assists in the development of reports for local bond and developer fee expenditures under the supervision of the Senior and Principal Analysts.
• Becomes a subject matter expert on bond and grant guidelines, processes and regulations.
• Monitors adherence to timely use of funds and other bond and grant requirements and effectively informs stakeholders and project staff of deadlines, their purpose, and the risks to the project and to the Agency of not meeting them.
• Ensures the timely closeout of grants to ensure the future receipt of grant funds.
• Submits grant amendment and extension requests as necessary.
• Edits and maintains data and documents in the Agency’s systems of records under the supervision of Senior and Principal Analysts, as well as the Manager, CPM.
• Develops and produces management reports that combine qualitative, quantitative and visual skills to create professional and compelling reports. These reports include monthly and quarterly management and progress reports, project and grant delay reports, and fund reprogramming opportunities reports.
• Responsible for obligation and allocation requests to ensure grant execution.
• Books funds into the City’s Financial Management System via Budget Revisions and Workflow processes.
• Prepares competitive grant applications.
• Performs other related duties and responsibilities as assigned.
1. Possession of a graduate degree (Master's degree or higher) from an accredited college or university; and one (1) year full-time equivalent experience performing professional-level analytical work, as described in Note A; OR
2. Possession of a graduate degree (Master's degree or higher) from an accredited college or university with major coursework as described in Note B; OR
3. Possession of a baccalaureate degree from an accredited college or university, and two (2) years full-time equivalent experience performing professional-level analytical work as described in Note A; OR
4. Possession of a baccalaureate degree from an accredited college or university with major coursework as described in Note B and one (1) year full-time equivalent experience performing professional-level analytical work as described in Note A;
SUBSTITUTION: Applicants may substitute up to 2 years of the required education with additional qualifying experience in budget analysis, financial analysis and reporting, legislative/policy analysis, or contract/grant administration. One year (2000 hours) of additional qualifying experience will be considered equivalent to 30 semester units/45 quarter units.
Notes on Qualifying Experience and Education:
A. Qualifying professional-level analytical experience must be in one or more of the following functional areas: complex budget analysis, development and administration; complex financial/fiscal analysis and reporting; development of complex contracting systems and administration of competitive bid processes and complex contractual agreements; development and evaluation of complex management/administrative policy; complex grant administration and monitoring; complex program evaluation and planning; complex legislative analysis; complex economic analysis; or other functional areas related to the duties of positions in Class 1822, where the primary focus of the job is complex professional-level analysis for evaluation, recommendation, development and implementation of major programs and functions of department/organization. Analytical experience equivalent to the duties of Class 1820 is considered qualifying.
B. Coursework applicable to a baccalaureate or higher degree in specialized subject matter areas such as public or business administration, management, business law, contract law, public policy, urban studies, economics, statistical analysis, finance, accounting or other fields of study closely related to the essential functions of positions in Class 1822.
• Strong analytical and organizational skills in a digital environment.
• Demonstrable competence with spreadsheet, word-processing, database and enterprise applications (MS Excel, MS Word, Oracle DBs or similar). Familiarity with EcoSys is desired.
• Proficiency in Adobe Design Suite (Acrobat, InDesign, and/or Illustrator)
• Experience implementing process improvements, especially using relational databases.
HOW TO APPLY:
City and County of San Francisco employment applications for this position will be accepted through an on-line process only. A resume and cover letter describing how you meet the qualifications must be attached to the online application. Mailed, hand delivered or faxed applications will not be accepted. Visit www.jobaps.com/sf to begin the application process.
• Click and select 1822 Administrative Analyst (TEX-1822-087915)
• Click on “Apply” and read and acknowledge the information
• Click on “I am a New User” if you have not previously registered, or on “I have
• Follow instructions given on the screen.
To submit resume using the online application:
• Select the “Resume” tab in the online application
• Follow instructions given on the screen
To submit cover letter using the online application:
• Select the “Other” tab in the online application
• Choose “Upload” as your method of submittal
• Click on “Upload Attachment”
• Follow instructions given on the screen
If you are having trouble attaching your resume and cover letter to the online application, you may submit by fax to (415) 581-5120, ATTN: 1822 Administrative Analyst (TEX-1822-087915). Résumé will not be accepted in lieu of completing the online application.
Computer kiosks are available for the public from 8:00 a.m. to 5:00 p.m. Monday through Friday to file online applications in the lobby of the Department of Human Resources, 1 South Van Ness Avenue, 4th Floor, San Francisco and in the lobby of SFMTA Human Resources office, 1 South Van Ness Avenue, 6th Floor, San Francisco.
Applicants may be contacted by e-mail. It is their responsibility to ensure that their registered e-mail address is accurate and kept up-to-date. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses: (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org).
Upon successful submittal of the application online, the applicant will receive a notification on the screen, as well as in the applicant’s e-mail inbox, acknowledging the receipt of the application by the SFMTA - Operations Section. If you are having difficulty submitting your application online, please contact us at (415) 701-2471 between 8:30 a.m. – 12:00 p.m. and 1:00 p.m. - 4:30 p.m. Monday through Friday.
If you have any questions regarding this recruitment or application process, please contact the analyst, Connie Poon, by telephone at (415) 701-2471 or by email at Connie.Poon@sfmta.com.
Applicants may be required to submit verification of qualifying education and experience at any point in the application and/or departmental selection process. Written verification (proof) of qualifying experience must verify that the applicant meets the minimum qualifications stated on the examination announcement. Written verification must be submitted on employer’s official letterhead, specifying dates of employment, types of employment (part-time/full-time), job title(s), description of duties performed, and the verification must be signed by the employer. City employees will receive credit for the duties of the class to which they are appointed. Credit for experience obtained outside of the employee’s class will be allowed only if recorded in accordance with the provisions of the Civil Service Commission Rules. Experience claimed in self-employment must be supported by documents verifying income, earnings, business license and experience comparable to the minimum qualifications of the position. Copies of income tax papers or other documents listing occupations and total earnings must be submitted. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at http://sfdhr.org/index.aspx?page=456.
Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.
Applications will be screened for relevant qualifying experience. Additional screening mechanisms may be implemented in order to determine candidates’ qualifications. Only those applicants who most closely meet the needs of the Agency will be invited to participate in the selection process. Applicants meeting the minimum qualifications are not guaranteed advancement to the interview.
Qualified applicants with disabilities requiring reasonable accommodation in the selection process must contact the SFMTA by phone at (415) 701-2471 or, if hearing impaired at (415) 701-5043 (TTY) or in writing to the SFMTA Human Resources, HR Operations Section, 1 South Van Ness Avenue, 6th Floor, San Francisco, CA 94103 (specify Class 1822).
Applicants are responsible for updating their email address or mailing address. Contact Information must be updated online at http://www.jobaps.com/sf by clicking on “Update My Contact Info” and logging into your account. If updating contact information online, applicants must contact the analyst at (415) 701-2471 immediately to inform them of the change. Failure to do so may result in the loss of eligibility.
Make sure your application and any attachments to the application submitted at the time of filing are complete and accurate and include details on all experience, education, training and other information that qualifies you for this recruitment. Failure to submit a complete and accurate application at the time of filing may result in your ineligibility for this recruitment or inability to receive full credit for scoring purposes. Any new information concerning work experience, education, training and other information that is submitted after the filing deadline may not be used for scoring or considered to determine whether you meet the minimum qualifications.
MINORITIES, WOMEN AND PERSONS WITH DISABILITIES ARE ENCOURAGED TO APPLY
AN EQUAL OPPORTUNITY EMPLOYER
As a finalist for a job, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you are a finalist. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances, such as:
- Candidates for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.
- Candidates for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164.
Having a conviction history does not automatically preclude you from a job with the City.
If you are selected as a finalist, the hiring department will contact you to schedule a fingerprinting appointment.
Disaster Service Workers
All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, ranging from 7.5%-13.25% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency.